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Changes for page Data Protection & Ethics

Last modified by Veronika Kocher on Friday, 18 Sep 2026 16:47
From version 6.2
edited by Veronika Kocher
on Friday, 04 Sep 2026 14:23
Change comment: There is no comment for this version
To version 5.11
edited by Veronika Kocher
on Thursday, 03 Sep 2026 13:04
Change comment: There is no comment for this version

Summary

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1 +Assess personal data, confidentiality, consent, sensitive materials and ethical considerations early in the project.
2 +
3 +== Overview ==
4 +
5 +Add a concise explanation of this topic and why it matters for Art & Research projects.
6 +
7 +== What you need to know ==
8 +
9 +* Key concepts
10 +* Relevant requirements
11 +* Important distinctions
12 +
13 +== What you need to do ==
14 +
15 +1. Identify what applies to your project.
16 +2. Document the relevant decisions.
17 +3. Use appropriate institutional services and support where needed.
18 +
19 +== Key questions ==
20 +
21 +* What needs to be decided?
22 +* Who is responsible?
23 +* What needs to be documented?
24 +* Are there legal, ethical or technical constraints?
25 +* What needs to happen before the next project phase?
26 +
27 +== Services & Tools ==
28 +
29 +Add links to relevant institutional services, infrastructure and tools.
30 +
31 +== Info Sheets & Checklists ==
32 +
33 +Add links to related Info Sheets, checklists and templates.
34 +
35 +== Tutorials ==
36 +
37 +
38 +{{html}}<span data-arsn-coming-soon="true" style="display:inline-block;margin:6px 0 8px 0;padding:4px 9px;border-radius:14px;background:#fff4ee;border:1px solid #efd9cc;color:#8a4d36;font-size:11px;font-weight:700;letter-spacing:.065em;line-height:1.2;">COMING SOON</span>{{/html}}
39 +Add links to step-by-step tutorials for this topic.
40 +
41 +== Related Topics ==
42 +
43 +Add links to related pages in Enable, Work & Manage, and Publish & Share.
44 +
45 +== Who is responsible? ==
46 +
47 +
48 +{{info title="Service routing"}}
49 +**Primary specialist service(s):** Data Protection Officer for personal-data questions; project/host unit and the applicable ethics or funder route for ethical review.
50 +
51 +**Role of Support Kunst und Forschung (SKF):** Coordinates project and funder requirements and helps route specialist review; it is not the data-protection authority.
52 +{{/info}}
53 +
54 +If you are unsure which route applies, start with the service named above. For funded or project-based research where several units are involved, SKF can coordinate the project route.
55 +
56 +{{html}}
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58 +<details class="arsn-search-terms" style="margin-top:28px;padding-top:10px;border-top:1px solid #eee;">
59 +<summary style="cursor:pointer;color:#666;font-size:13px;">Search terms &amp; related topics</summary>
60 +<div style="margin-top:9px;color:#555;font-size:13px;">
61 +<p style="margin:0 0 8px 0;">
62 +This topic can also be found through related terms, synonyms and common search queries.
63 +Select a term to search the Art &amp; Research Services Navigator.
64 +</p>
65 +<p style="margin:0;"><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=art%20and%20research#arsn-search-input" class="arsn-search-term" data-search-term="art and research" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">art and research</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=enable#arsn-search-input" class="arsn-search-term" data-search-term="enable" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">enable</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=data%20protection#arsn-search-input" class="arsn-search-term" data-search-term="data protection" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">data protection</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=personal%20data#arsn-search-input" class="arsn-search-term" data-search-term="personal data" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">personal data</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=gdpr#arsn-search-input" class="arsn-search-term" data-search-term="gdpr" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">gdpr</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=ethics#arsn-search-input" class="arsn-search-term" data-search-term="ethics" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">ethics</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=consent#arsn-search-input" class="arsn-search-term" data-search-term="consent" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">consent</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=sensitive%20data#arsn-search-input" class="arsn-search-term" data-search-term="sensitive data" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">sensitive data</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=confidentiality#arsn-search-input" class="arsn-search-term" data-search-term="confidentiality" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">confidentiality</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=data%20privacy#arsn-search-input" class="arsn-search-term" data-search-term="data privacy" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">data privacy</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=dsgvo#arsn-search-input" class="arsn-search-term" data-search-term="dsgvo" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">dsgvo</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=anonymisation#arsn-search-input" class="arsn-search-term" data-search-term="anonymisation" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">anonymisation</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=anonymization#arsn-search-input" class="arsn-search-term" data-search-term="anonymization" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">anonymization</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=pseudonymisation#arsn-search-input" class="arsn-search-term" data-search-term="pseudonymisation" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">pseudonymisation</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=pseudonymization#arsn-search-input" class="arsn-search-term" data-search-term="pseudonymization" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">pseudonymization</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=datenschutz#arsn-search-input" class="arsn-search-term" data-search-term="datenschutz" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">datenschutz</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=einwilligung#arsn-search-input" class="arsn-search-term" data-search-term="einwilligung" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">einwilligung</a></p>
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56 - </div>
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58 - <div class="dpe-eye" style="color:#7a5b12;margin-bottom:5px;">PREPARE · PROTECT &amp; CLARIFY</div>
59 - <h2 style="font-size:27px;line-height:1.2;margin:0 0 8px;color:#2c2926;">Identify personal, confidential and sensitive information early — and plan deliberately how it will be handled</h2>
60 - <p style="margin:0;color:#5e5953;line-height:1.6;max-width:1160px;">
61 - Data protection, confidentiality, consent and ethical questions affect which information a project actually needs,
62 - who may access it, how long it should be retained and what can later be shared or published.
63 - Clarify these questions before collection, production or publication wherever possible.
64 - </p>
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67 67  
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69 - <strong>Start from the actual information flow.</strong>
70 - Record which personal, confidential or sensitive information is created or used,
71 - who receives it, where it is stored and what should happen to it when the project ends.
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73 73  
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75 - <strong>Planning guidance — not a binding data-protection or ethics decision.</strong>
76 - This page helps make questions visible early and document them.
77 - Personal-data questions belong with the relevant data-protection service; ethical review follows the applicable project, funder or review route.
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81 - <div class="dpe-eye" style="color:#8a4d36;margin-bottom:4px;">STEP 1 · CREATE A DATA-PROTECTION &amp; ETHICS INVENTORY</div>
82 - <h3>Record not only the information, but also its purpose, access and later use</h3>
83 - <p>For each relevant material or information group, it should be clear why it is needed and how it will be handled.</p>
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85 - <div class="dpe-check"><strong>Information type:</strong> Which personal, confidential or sensitive information does the material contain?</div>
86 - <div class="dpe-check"><strong>Necessity:</strong> Which of this information is actually needed for the project?</div>
87 - <div class="dpe-check"><strong>People / participants:</strong> Who does the information come from and who is affected by it?</div>
88 - <div class="dpe-check"><strong>Purpose:</strong> Why is the information collected, created, analysed or documented?</div>
89 - <div class="dpe-check"><strong>Access:</strong> Who may access the information during the project?</div>
90 - <div class="dpe-check"><strong>Storage:</strong> Where is the information stored and how is it appropriately protected?</div>
91 - <div class="dpe-check"><strong>Retention / deletion:</strong> What should be retained, for how long, and what should later be deleted?</div>
92 - <div class="dpe-check"><strong>Sharing / publication:</strong> Which content should remain internal, be shared with restrictions or become public?</div>
93 - <div class="dpe-check"><strong>Consent / information:</strong> Which agreements or information for participants are required?</div>
94 - <div class="dpe-check"><strong>Ethics or funder route:</strong> Is there an applicable review, approval or funder route that needs to be considered?</div>
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97 97  
98 -<section class="dpe-sec">
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100 - <h3>These decisions should be considered separately</h3>
101 - <div class="dpe-grid">
102 - <div class="dpe-protect"><strong>Participation ≠ publication.</strong><br>Agreement to participate in a project is not automatically the same as permission to make identifiable content public.</div>
103 - <div class="dpe-protect"><strong>Legally compliant ≠ ethically unproblematic.</strong><br>Ethical questions can go beyond legal compliance and may require additional judgement.</div>
104 - <div class="dpe-protect"><strong>Collection ≠ sharing.</strong><br>Information needed for project work does not automatically need to be distributed or published later.</div>
105 - <div class="dpe-protect"><strong>Access during the project ≠ access after project closure.</strong><br>Decide who needs access during active work and what should be retained, restricted or deleted afterwards.</div>
106 - <div class="dpe-protect"><strong>More data ≠ a better project.</strong><br>Check which personal or sensitive information is actually necessary before collecting or storing it.</div>
107 - <div class="dpe-protect"><strong>Project coordination ≠ a data-protection decision.</strong><br>SKF can coordinate project and funder routes, but it is not the data-protection authority.</div>
108 - </div>
109 -</section>
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111 -<section class="dpe-sec">
112 - <div class="dpe-eye" style="color:#8a4d36;margin-bottom:4px;">STEP 2 · PRACTICAL WORKFLOW</div>
113 - <h3>Make data protection and ethics part of the project workflow</h3>
114 - <div class="dpe-grid">
115 - <div class="dpe-step"><div class="n">01</div><h4>Clarify the information need</h4><p>Identify which personal, confidential or sensitive information the project genuinely requires.</p></div>
116 - <div class="dpe-step"><div class="n">02</div><h4>Describe the information flow</h4><p>Record where information comes from, who receives it, where it is stored and how it may leave the project.</p></div>
117 - <div class="dpe-step"><div class="n">03</div><h4>Assign responsibility</h4><p>Define who is responsible for decisions, documentation, access and specialist questions where needed.</p></div>
118 - <div class="dpe-step"><div class="n">04</div><h4>Plan consent and participant information</h4><p>Where relevant, distinguish participation, documentation and publication of identifiable content.</p></div>
119 - <div class="dpe-step"><div class="n">05</div><h4>Define storage and access</h4><p>Plan suitable storage, access restrictions and safeguards before collection or production begins.</p></div>
120 - <div class="dpe-step"><div class="n">06</div><h4>Plan retention and deletion</h4><p>Decide which information is needed for how long and what should be deleted, restricted or retained after the project ends.</p></div>
121 - <div class="dpe-step"><div class="n">07</div><h4>Plan specialist review in time</h4><p>Involve the data-protection service and the applicable ethics or funder route where the project requires it.</p></div>
122 - <div class="dpe-step"><div class="n">08</div><h4>Recheck before publication</h4><p>Before sharing or publishing, confirm that the intended visibility matches the decisions already documented.</p></div>
123 - </div>
124 -</section>
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126 -<section class="dpe-sec">
127 - <div class="dpe-eye" style="color:#7a5b12;margin-bottom:4px;">COMMON SCENARIOS</div>
128 - <h3>In these project situations, clarify the information flow especially early</h3>
129 - <div class="dpe-grid">
130 - <div class="dpe-scenario"><h4>Interviews, conversations &amp; portraits</h4><p>Keep participation, recording, internal analysis and possible publication of identifiable content clearly separate.</p></div>
131 - <div class="dpe-scenario"><h4>Participatory &amp; collaborative work</h4><p>Check which information about participants is created, who can see it and which later forms of presentation or publication are intended.</p></div>
132 - <div class="dpe-scenario"><h4>Confidential or sensitive material</h4><p>Define access, storage, sharing, retention and deletion explicitly instead of leaving them to the general project workflow.</p></div>
133 - <div class="dpe-scenario"><h4>External project partners</h4><p>Clarify which information moves between units, who is responsible and how handover or project closure will be handled.</p></div>
134 - <div class="dpe-scenario"><h4>Public outputs</h4><p>Before a website, exhibition, publication or repository deposit, recheck which identifiable or sensitive information should actually become visible.</p></div>
135 - <div class="dpe-scenario"><h4>Funded projects</h4><p>Include additional funder requirements, reporting obligations or applicable review routes in project planning.</p></div>
136 - </div>
137 -</section>
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138 138  
139 -<section class="dpe-sec">
140 - <div class="dpe-eye" style="color:#8a4d36;margin-bottom:4px;">STEP 3 · DOCUMENT DECISIONS</div>
141 - <h3>A simple data-protection &amp; ethics log keeps decisions traceable</h3>
142 - <p>The log can be part of the project folder, material inventory or data management plan. What matters is that responsibility, access, retention and planned sharing remain understandable.</p>
143 - <div class="dpe-table-wrap">
144 - <table class="dpe-table">
145 - <thead><tr><th>Field</th><th>What to record</th><th>Why it matters</th></tr></thead>
146 - <tbody>
147 - <tr><td><strong>Material / information group</strong></td><td>A clear name for the data, documentation, recording or material group.</td><td>Connects decisions to the correct project material.</td></tr>
148 - <tr><td><strong>Personal / sensitive content</strong></td><td>Which personal, confidential or sensitive information is contained.</td><td>Makes protection needs visible early.</td></tr>
149 - <tr><td><strong>Purpose</strong></td><td>Why the information is needed, collected, created or retained.</td><td>Prevents unclear or unnecessary collection.</td></tr>
150 - <tr><td><strong>Access</strong></td><td>Which people, roles or project partners may access it.</td><td>Makes responsibility and restrictions traceable.</td></tr>
151 - <tr><td><strong>Storage</strong></td><td>Where the information is stored and who manages the storage location.</td><td>Connects protection requirements to the actual working environment.</td></tr>
152 - <tr><td><strong>Consent / participant information</strong></td><td>Which participation, documentation or publication decisions have been recorded.</td><td>Keeps different uses distinct.</td></tr>
153 - <tr><td><strong>Retention / deletion</strong></td><td>How long the information is needed and what happens at project closure.</td><td>Prevents accidental indefinite retention.</td></tr>
154 - <tr><td><strong>Sharing / publication</strong></td><td>Whether and how content is used internally, with restrictions or publicly.</td><td>Connects active project work to later publication.</td></tr>
155 - <tr><td><strong>Review</strong></td><td>Date or event for rechecking, such as publication or project closure.</td><td>Ensures changed project plans are reviewed again.</td></tr>
156 - </tbody>
157 - </table>
158 - </div>
159 -</section>
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160 160  
161 -<section class="dpe-sec">
162 - <div class="dpe-eye" style="color:#8a4d36;margin-bottom:4px;">STOP &amp; CHECK</div>
163 - <h3>Common warning signs in data protection and ethics</h3>
164 - <div class="dpe-grid">
165 - <div class="dpe-warn"><strong>More personal information is collected than the project actually needs.</strong><br>The information requirement was not clarified before work began.</div>
166 - <div class="dpe-warn"><strong>Participation and publication are treated as the same decision.</strong><br>Permission to participate does not automatically cover every later use of identifiable content.</div>
167 - <div class="dpe-warn"><strong>Access rights are undefined.</strong><br>It is unclear who may see personal, confidential or sensitive information during the project.</div>
168 - <div class="dpe-warn"><strong>Retention and deletion are unresolved.</strong><br>No one has decided what should be kept, restricted or deleted after project closure.</div>
169 - <div class="dpe-warn"><strong>Public presentation is planned but has not been rechecked.</strong><br>Before publication, exhibition or online release, confirm which information should actually become visible.</div>
170 - <div class="dpe-warn"><strong>Several units are involved but responsibilities are unclear.</strong><br>Project coordination, data-protection review and any applicable ethical review need distinct responsibilities.</div>
171 - </div>
172 -</section>
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173 173  
174 -<section class="dpe-sec">
175 - <div class="dpe-eye" style="color:#7a5b12;margin-bottom:4px;">SERVICES &amp; SUPPORT</div>
176 - <h3>Who is responsible for data-protection and ethics questions</h3>
177 - <div class="dpe-service-grid">
178 - <div class="dpe-service">
179 - <strong>Data Protection Officer / data-protection service</strong>
180 - <span>Primary specialist responsibility for questions concerning personal data and data-protection review.</span>
181 - </div>
182 - <div class="dpe-service">
183 - <strong>Project / host unit</strong>
184 - <span>For project-level responsibility, working arrangements and the organisational anchoring of decisions.</span>
185 - </div>
186 - <div class="dpe-service">
187 - <strong>Applicable ethics or funder route</strong>
188 - <span>For ethical review or additional requirements where the specific project or funding context requires them.</span>
189 - </div>
190 - <div class="dpe-service">
191 - <strong>Support Kunst und Forschung (SKF)</strong>
192 - <span>Coordinates project and funder requirements and helps route specialist review; SKF is not the data-protection authority.</span>
193 - </div>
194 - </div>
195 -</section>
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196 196  
197 -<section class="dpe-sec">
198 - <div class="dpe-eye" style="color:#8a4d36;margin-bottom:4px;">RELATED TOPICS</div>
199 - <h3>Data-protection and ethics decisions are often connected to these topics</h3>
200 - <div class="dpe-linkgrid">
201 - <a class="dpe-navlink" href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Enable/Copyright%2C%20Rights%20%26%20Licences/">Copyright, Rights &amp; Licences</a>
202 - <a class="dpe-navlink" href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Enable/Identify%20Your%20Data%20%26%20Research%20Outputs/">Identify Your Data &amp; Research Outputs</a>
203 - <a class="dpe-navlink" href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Enable/Plan%20Your%20Data%20Management/">Plan Your Data Management</a>
204 - <a class="dpe-navlink" href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Work%20%26%20Manage/Store%2C%20Back%20Up%20%26%20Control%20Access/">Store, Back Up &amp; Control Access</a>
205 - <a class="dpe-navlink" href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Publish%20%26%20Share/Decide%20What%20to%20Share/">Decide What to Share</a>
206 - <a class="dpe-navlink" href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Publish%20%26%20Share/Manage%20Access%2C%20Reuse%20%26%20Licensing/">Manage Access, Reuse &amp; Licensing</a>
207 - </div>
208 -</section>
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213 213  
214 -<section class="dpe-sec">
215 - <div class="dpe-eye" style="color:#8a4d36;margin-bottom:4px;">PRACTICAL RESOURCES</div>
216 - <h3>Info sheets, tutorials and templates</h3>
217 - <div class="dpe-resource-grid">
218 - <div class="dpe-resource"><strong>Info Sheets</strong><span class="dpe-badge">COMING SOON</span><div style="color:#625d56;line-height:1.45;">Short guidance on personal data, confidentiality, consent and ethical project questions.</div></div>
219 - <div class="dpe-resource"><strong>Tutorials</strong><span class="dpe-badge">COMING SOON</span><div style="color:#625d56;line-height:1.45;">Step-by-step workflows for information inventories, access planning, retention and publication checks.</div></div>
220 - <div class="dpe-resource"><strong>Checklists &amp; Templates</strong><span class="dpe-badge">COMING SOON</span><div style="color:#625d56;line-height:1.45;">Templates for a decision log, project review and handover.</div></div>
221 - </div>
222 -</section>
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223 223  
224 -<div class="dpe-info" style="margin-bottom:14px;">
225 - <strong>Need help finding the right route?</strong>
226 - For questions concerning personal data, start with the data-protection service.
227 - Where several units or funder requirements are involved, SKF can coordinate the project route and refer the question to the appropriate specialist review.
228 -</div>
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229 229  
230 -<details style="margin-top:24px;padding-top:10px;border-top:1px solid #e3ded6;">
231 - <summary style="cursor:pointer;color:#6a655e;font-size:13px;">Search terms &amp; related topics</summary>
232 - <div style="margin-top:9px;color:#5c5650;font-size:12px;line-height:1.7;">
233 - data protection · ethics · personal data · sensitive data · confidentiality · consent · participation · publication · identifiable content · access · access control · storage · retention · deletion · sharing · data management · research data · project documentation · Data Protection Officer · ethics review · funder requirements · project partners · publication · repository
234 - </div>
235 -</details>
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655 + };
656 + })
657 + .filter(function(row){
658 + return !!row.card;
659 + });
660 +
661 + var unique=[];
662 + var seenHeaders=new Set();
663 +
664 + headers.forEach(function(row){
665 + var key=
666 + row.theme.name+
667 + "|"+
668 + Math.round(
669 + row.card
670 + .getBoundingClientRect()
671 + .left
672 + )+
673 + "|"+
674 + Math.round(
675 + row.el
676 + .getBoundingClientRect()
677 + .top
678 + );
679 +
680 + if(!seenHeaders.has(key)){
681 + seenHeaders.add(key);
682 + unique.push(row);
683 + }
684 + });
685 +
686 + unique.forEach(function(row){
687 + var headerRect=
688 + row.el
689 + .getBoundingClientRect();
690 +
691 + row.el.style.setProperty(
692 + "background",
693 + row.theme.bg,
694 + "important"
695 + );
696 +
697 + row.el.style.setProperty(
698 + "color",
699 + row.theme.text,
700 + "important"
701 + );
702 +
703 + row.el.style.setProperty(
704 + "text-align",
705 + "left",
706 + "important"
707 + );
708 +
709 + row.el.style.setProperty(
710 + "word-spacing",
711 + "normal",
712 + "important"
713 + );
714 +
715 + var later=
716 + unique
717 + .filter(function(other){
718 + return (
719 + other.card===row.card&&
720 + other.el
721 + .getBoundingClientRect()
722 + .top>
723 + headerRect.top+2
724 + );
725 + })
726 + .sort(function(a,b){
727 + return (
728 + a.el
729 + .getBoundingClientRect()
730 + .top-
731 + b.el
732 + .getBoundingClientRect()
733 + .top
734 + );
735 + });
736 +
737 + var stopTop=
738 + later.length
739 + ?later[0].el
740 + .getBoundingClientRect()
741 + .top
742 + :Infinity;
743 +
744 + Array.from(
745 + row.card.querySelectorAll("a")
746 + ).forEach(function(link){
747 + if(!visible(link))return;
748 +
749 + var rect=
750 + link.getBoundingClientRect();
751 +
752 + if(
753 + rect.top<=
754 + headerRect.bottom-2||
755 + rect.top>=
756 + stopTop-2
757 + ){
758 + return;
759 + }
760 +
761 + var candidates=
762 + rowCandidates(
763 + link,
764 + row.card
765 + );
766 +
767 + var target=
768 + chooseOuterRow(
769 + candidates,
770 + link
771 + );
772 +
773 + candidates.forEach(function(el){
774 + el.style.setProperty(
775 + "border-left",
776 + "0 solid transparent",
777 + "important"
778 + );
779 + });
780 +
781 + target.style.setProperty(
782 + "border-left",
783 + "3px solid "+
784 + row.theme.accent,
785 + "important"
786 + );
787 +
788 + target.style.setProperty(
789 + "box-sizing",
790 + "border-box",
791 + "important"
792 + );
793 + });
794 + });
795 +
796 + return unique;
797 + }
798 +
799 + /* =======================================================
800 + OVERVIEW CARD HEIGHT + FIRST THEMATIC ROW
801 + ======================================================= */
802 +
803 + function alignOverviewCards(headers){
804 + if(
805 + PAGE_KIND!=="overview"||
806 + window.innerWidth<=MOBILE_MAX
807 + ){
808 + return;
809 + }
810 +
811 + var cards=[];
812 + var seen=new Set();
813 +
814 + headers.forEach(function(row){
815 + if(!seen.has(row.card)){
816 + seen.add(row.card);
817 + cards.push(row.card);
818 + }
819 + });
820 +
821 + if(cards.length<2){
822 + return;
823 + }
824 +
825 + // Group cards by actual top position.
826 + var groups=[];
827 +
828 + cards.forEach(function(card){
829 + var top=
830 + card.getBoundingClientRect().top;
831 +
832 + var group=null;
833 +
834 + for(var i=0;i<groups.length;i++){
835 + if(
836 + Math.abs(
837 + groups[i].top-top
838 + )<=ROW_TOLERANCE
839 + ){
840 + group=groups[i];
841 + break;
842 + }
843 + }
844 +
845 + if(!group){
846 + group={
847 + top:top,
848 + cards:[]
849 + };
850 + groups.push(group);
851 + }
852 +
853 + group.cards.push(card);
854 + });
855 +
856 + groups.forEach(function(group){
857 + if(group.cards.length<2){
858 + return;
859 + }
860 +
861 + var firstHeaders=
862 + group.cards.map(function(card){
863 + var candidates=
864 + headers
865 + .filter(function(row){
866 + return row.card===card;
867 + })
868 + .sort(function(a,b){
869 + return (
870 + a.el
871 + .getBoundingClientRect()
872 + .top-
873 + b.el
874 + .getBoundingClientRect()
875 + .top
876 + );
877 + });
878 +
879 + return candidates.length
880 + ?candidates[0]
881 + :null;
882 + });
883 +
884 + if(
885 + !firstHeaders.some(function(row){
886 + return !row;
887 + })
888 + ){
889 + var targetTop=
890 + Math.max.apply(
891 + Math,
892 + firstHeaders.map(function(row){
893 + return (
894 + row.el
895 + .getBoundingClientRect()
896 + .top-
897 + row.card
898 + .getBoundingClientRect()
899 + .top
900 + );
901 + })
902 + );
903 +
904 + firstHeaders.forEach(function(row){
905 + var relativeTop=
906 + row.el
907 + .getBoundingClientRect()
908 + .top-
909 + row.card
910 + .getBoundingClientRect()
911 + .top;
912 +
913 + var delta=
914 + targetTop-relativeTop;
915 +
916 + if(delta>1){
917 + saveStyle(
918 + row.el,
919 + originalMargin,
920 + "margin-top"
921 + );
922 +
923 + var current=
924 + num(
925 + getComputedStyle(
926 + row.el
927 + ).marginTop
928 + );
929 +
930 + row.el.style.setProperty(
931 + "margin-top",
932 + (
933 + current+delta
934 + )+"px"
935 + );
936 +
937 + row.el.setAttribute(
938 + "data-sn-master-first-row",
939 + "1"
940 + );
941 +
942 + managedMargin.add(
943 + row.el
944 + );
945 + }
946 + });
947 + }
948 +
949 + var maxHeight=0;
950 +
951 + group.cards.forEach(function(card){
952 + maxHeight=
953 + Math.max(
954 + maxHeight,
955 + card
956 + .getBoundingClientRect()
957 + .height
958 + );
959 + });
960 +
961 + maxHeight=
962 + Math.ceil(maxHeight);
963 +
964 + group.cards.forEach(function(card){
965 + saveStyle(
966 + card,
967 + originalHeight,
968 + "min-height"
969 + );
970 +
971 + card.style.setProperty(
972 + "min-height",
973 + maxHeight+"px"
974 + );
975 +
976 + card.setAttribute(
977 + "data-sn-master-equal-height",
978 + "1"
979 + );
980 +
981 + managedHeight.add(
982 + card
983 + );
984 + });
985 + });
986 + }
987 +
988 + /* =======================================================
989 + DETAIL GRID EQUAL HEIGHT, DESKTOP ONLY
990 + ======================================================= */
991 +
992 + function equaliseDetailGrids(){
993 + if(
994 + PAGE_KIND!=="detail"||
995 + window.innerWidth<=MOBILE_MAX
996 + ){
997 + return;
998 + }
999 +
1000 + var selectors=[
1001 + ".arsn-grid",
1002 + ".arsn-grid-2",
1003 + ".arsn-grid-3",
1004 + ".dmp-grid",
1005 + ".ido-grid",
1006 + ".pp-grid"
1007 + ];
1008 +
1009 + selectors.forEach(function(selector){
1010 + Array.from(
1011 + root.querySelectorAll(selector)
1012 + ).forEach(function(grid){
1013 + var children=
1014 + Array.from(
1015 + grid.children||[]
1016 + ).filter(visible);
1017 +
1018 + if(children.length<2){
1019 + return;
1020 + }
1021 +
1022 + var groups=[];
1023 +
1024 + children.forEach(function(child){
1025 + var top=
1026 + child
1027 + .getBoundingClientRect()
1028 + .top;
1029 +
1030 + var group=null;
1031 +
1032 + for(var i=0;i<groups.length;i++){
1033 + if(
1034 + Math.abs(
1035 + groups[i].top-top
1036 + )<=ROW_TOLERANCE
1037 + ){
1038 + group=groups[i];
1039 + break;
1040 + }
1041 + }
1042 +
1043 + if(!group){
1044 + group={
1045 + top:top,
1046 + items:[]
1047 + };
1048 + groups.push(group);
1049 + }
1050 +
1051 + group.items.push(child);
1052 + });
1053 +
1054 + groups.forEach(function(group){
1055 + if(group.items.length<2){
1056 + return;
1057 + }
1058 +
1059 + var maxHeight=0;
1060 +
1061 + group.items.forEach(function(item){
1062 + maxHeight=
1063 + Math.max(
1064 + maxHeight,
1065 + item
1066 + .getBoundingClientRect()
1067 + .height
1068 + );
1069 + });
1070 +
1071 + maxHeight=
1072 + Math.ceil(maxHeight);
1073 +
1074 + group.items.forEach(function(item){
1075 + saveStyle(
1076 + item,
1077 + originalHeight,
1078 + "min-height"
1079 + );
1080 +
1081 + item.style.setProperty(
1082 + "min-height",
1083 + maxHeight+"px"
1084 + );
1085 +
1086 + item.setAttribute(
1087 + "data-sn-master-equal-height",
1088 + "1"
1089 + );
1090 +
1091 + managedHeight.add(item);
1092 + });
1093 + });
1094 + });
1095 + });
1096 + }
1097 +
1098 + /* =======================================================
1099 + RUN / RESPONSIVE SCHEDULING
1100 + ======================================================= */
1101 +
1102 + function run(){
1103 + if(running)return;
1104 +
1105 + running=true;
1106 +
1107 + try{
1108 + resetRuntime();
1109 + applyPlaceholderBadge();
1110 + propagateDetailAccents();
1111 +
1112 + var headers=
1113 + applyOverviewPalette();
1114 +
1115 + if(
1116 + window.innerWidth>
1117 + MOBILE_MAX
1118 + ){
1119 + alignOverviewCards(
1120 + headers
1121 + );
1122 +
1123 + equaliseDetailGrids();
1124 + }
1125 + }finally{
1126 + running=false;
1127 + }
1128 + }
1129 +
1130 + function onResize(){
1131 + if(resizeTimer){
1132 + clearTimeout(
1133 + resizeTimer
1134 + );
1135 + }
1136 +
1137 + resizeTimer=
1138 + setTimeout(
1139 + function(){
1140 + resizeTimer=0;
1141 + run();
1142 + },
1143 + RESIZE_DEBOUNCE
1144 + );
1145 + }
1146 +
1147 + async function waitForReady(){
1148 + if(
1149 + document.readyState!=="complete"
1150 + ){
1151 + await new Promise(function(resolve){
1152 + window.addEventListener(
1153 + "load",
1154 + resolve,
1155 + {once:true}
1156 + );
1157 + });
1158 + }
1159 +
1160 + if(
1161 + document.fonts&&
1162 + document.fonts.ready
1163 + ){
1164 + try{
1165 + await document.fonts.ready;
1166 + }catch(error){}
1167 + }
1168 +
1169 + var images=
1170 + Array.from(
1171 + root.querySelectorAll("img")
1172 + );
1173 +
1174 + await Promise.all(
1175 + images.map(function(img){
1176 + if(img.complete){
1177 + return Promise.resolve();
1178 + }
1179 +
1180 + return new Promise(function(resolve){
1181 + var done=function(){
1182 + resolve();
1183 + };
1184 +
1185 + img.addEventListener(
1186 + "load",
1187 + done,
1188 + {once:true}
1189 + );
1190 +
1191 + img.addEventListener(
1192 + "error",
1193 + done,
1194 + {once:true}
1195 + );
1196 + });
1197 + })
1198 + );
1199 +
1200 + run();
1201 + }
1202 +
1203 + window.addEventListener(
1204 + "resize",
1205 + onResize,
1206 + {passive:true}
1207 + );
1208 +
1209 + waitForReady();
1210 +})();
1211 +</script>
1212 +
1213 +<!-- SN_SERVICE_NAVIGATOR_MASTER_STYLE_END -->
238 238  {{/html}}
239 239