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Changes for page Data Protection & Ethics

Last modified by Veronika Kocher on Friday, 18 Sep 2026 16:47
From version 5.13
edited by Veronika Kocher
on Thursday, 03 Sep 2026 14:58
Change comment: Update property defaultLocale
To version 6.2
edited by Veronika Kocher
on Friday, 04 Sep 2026 14:23
Change comment: There is no comment for this version

Summary

Details

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1 -Assess personal data, confidentiality, consent, sensitive materials and ethical considerations early in the project.
2 -
3 -== Overview ==
4 -
5 -Add a concise explanation of this topic and why it matters for Art & Research projects.
6 -
7 -== What you need to know ==
8 -
9 -* Key concepts
10 -* Relevant requirements
11 -* Important distinctions
12 -
13 -== What you need to do ==
14 -
15 -1. Identify what applies to your project.
16 -2. Document the relevant decisions.
17 -3. Use appropriate institutional services and support where needed.
18 -
19 -== Key questions ==
20 -
21 -* What needs to be decided?
22 -* Who is responsible?
23 -* What needs to be documented?
24 -* Are there legal, ethical or technical constraints?
25 -* What needs to happen before the next project phase?
26 -
27 -== Services & Tools ==
28 -
29 -Add links to relevant institutional services, infrastructure and tools.
30 -
31 -== Info Sheets & Checklists ==
32 -
33 -Add links to related Info Sheets, checklists and templates.
34 -
35 -== Tutorials ==
36 -
37 -
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39 -Add links to step-by-step tutorials for this topic.
40 -
41 -== Related Topics ==
42 -
43 -Add links to related pages in Enable, Work & Manage, and Publish & Share.
44 -
45 -== Who is responsible? ==
46 -
47 -
48 -{{info title="Service routing"}}
49 -**Primary specialist service(s):** Data Protection Officer for personal-data questions; project/host unit and the applicable ethics or funder route for ethical review.
50 -
51 -**Role of Support Kunst und Forschung (SKF):** Coordinates project and funder requirements and helps route specialist review; it is not the data-protection authority.
52 -{{/info}}
53 -
54 -If you are unsure which route applies, start with the service named above. For funded or project-based research where several units are involved, SKF can coordinate the project route.
55 -
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59 -<summary style="cursor:pointer;color:#666;font-size:13px;">Search terms &amp; related topics</summary>
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61 -<p style="margin:0 0 8px 0;">
62 -This topic can also be found through related terms, synonyms and common search queries.
63 -Select a term to search the Art &amp; Research Services Navigator.
64 -</p>
65 -<p style="margin:0;"><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=art%20and%20research#arsn-search-input" class="arsn-search-term" data-search-term="art and research" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">art and research</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=enable#arsn-search-input" class="arsn-search-term" data-search-term="enable" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">enable</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=data%20protection#arsn-search-input" class="arsn-search-term" data-search-term="data protection" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">data protection</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=personal%20data#arsn-search-input" class="arsn-search-term" data-search-term="personal data" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">personal data</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=gdpr#arsn-search-input" class="arsn-search-term" data-search-term="gdpr" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">gdpr</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=ethics#arsn-search-input" class="arsn-search-term" data-search-term="ethics" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">ethics</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=consent#arsn-search-input" class="arsn-search-term" data-search-term="consent" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">consent</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=sensitive%20data#arsn-search-input" class="arsn-search-term" data-search-term="sensitive data" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">sensitive data</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=confidentiality#arsn-search-input" class="arsn-search-term" data-search-term="confidentiality" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">confidentiality</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=data%20privacy#arsn-search-input" class="arsn-search-term" data-search-term="data privacy" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">data privacy</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=dsgvo#arsn-search-input" class="arsn-search-term" data-search-term="dsgvo" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">dsgvo</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=anonymisation#arsn-search-input" class="arsn-search-term" data-search-term="anonymisation" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">anonymisation</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=anonymization#arsn-search-input" class="arsn-search-term" data-search-term="anonymization" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">anonymization</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=pseudonymisation#arsn-search-input" class="arsn-search-term" data-search-term="pseudonymisation" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">pseudonymisation</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=pseudonymization#arsn-search-input" class="arsn-search-term" data-search-term="pseudonymization" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">pseudonymization</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=datenschutz#arsn-search-input" class="arsn-search-term" data-search-term="datenschutz" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">datenschutz</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=einwilligung#arsn-search-input" class="arsn-search-term" data-search-term="einwilligung" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">einwilligung</a></p>
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55 + <img src="https://xwiki.uni-ak.ac.at/bin/download/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/WebHome/enable.png" alt="Data protection and ethics in artistic and research projects" />
56 + </div>
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58 + <div class="dpe-eye" style="color:#7a5b12;margin-bottom:5px;">PREPARE · PROTECT &amp; CLARIFY</div>
59 + <h2 style="font-size:27px;line-height:1.2;margin:0 0 8px;color:#2c2926;">Identify personal, confidential and sensitive information early — and plan deliberately how it will be handled</h2>
60 + <p style="margin:0;color:#5e5953;line-height:1.6;max-width:1160px;">
61 + Data protection, confidentiality, consent and ethical questions affect which information a project actually needs,
62 + who may access it, how long it should be retained and what can later be shared or published.
63 + Clarify these questions before collection, production or publication wherever possible.
64 + </p>
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194 194  
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68 +<div class="dpe-info" style="margin-bottom:14px;">
69 + <strong>Start from the actual information flow.</strong>
70 + Record which personal, confidential or sensitive information is created or used,
71 + who receives it, where it is stored and what should happen to it when the project ends.
72 +</div>
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75 + <strong>Planning guidance — not a binding data-protection or ethics decision.</strong>
76 + This page helps make questions visible early and document them.
77 + Personal-data questions belong with the relevant data-protection service; ethical review follows the applicable project, funder or review route.
78 +</div>
204 204  
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80 +<section class="dpe-sec">
81 + <div class="dpe-eye" style="color:#8a4d36;margin-bottom:4px;">STEP 1 · CREATE A DATA-PROTECTION &amp; ETHICS INVENTORY</div>
82 + <h3>Record not only the information, but also its purpose, access and later use</h3>
83 + <p>For each relevant material or information group, it should be clear why it is needed and how it will be handled.</p>
84 + <div class="dpe-grid">
85 + <div class="dpe-check"><strong>Information type:</strong> Which personal, confidential or sensitive information does the material contain?</div>
86 + <div class="dpe-check"><strong>Necessity:</strong> Which of this information is actually needed for the project?</div>
87 + <div class="dpe-check"><strong>People / participants:</strong> Who does the information come from and who is affected by it?</div>
88 + <div class="dpe-check"><strong>Purpose:</strong> Why is the information collected, created, analysed or documented?</div>
89 + <div class="dpe-check"><strong>Access:</strong> Who may access the information during the project?</div>
90 + <div class="dpe-check"><strong>Storage:</strong> Where is the information stored and how is it appropriately protected?</div>
91 + <div class="dpe-check"><strong>Retention / deletion:</strong> What should be retained, for how long, and what should later be deleted?</div>
92 + <div class="dpe-check"><strong>Sharing / publication:</strong> Which content should remain internal, be shared with restrictions or become public?</div>
93 + <div class="dpe-check"><strong>Consent / information:</strong> Which agreements or information for participants are required?</div>
94 + <div class="dpe-check"><strong>Ethics or funder route:</strong> Is there an applicable review, approval or funder route that needs to be considered?</div>
95 + </div>
96 +</section>
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99 + <div class="dpe-eye" style="color:#7a5b12;margin-bottom:4px;">KEY DISTINCTIONS</div>
100 + <h3>These decisions should be considered separately</h3>
101 + <div class="dpe-grid">
102 + <div class="dpe-protect"><strong>Participation ≠ publication.</strong><br>Agreement to participate in a project is not automatically the same as permission to make identifiable content public.</div>
103 + <div class="dpe-protect"><strong>Legally compliant ≠ ethically unproblematic.</strong><br>Ethical questions can go beyond legal compliance and may require additional judgement.</div>
104 + <div class="dpe-protect"><strong>Collection ≠ sharing.</strong><br>Information needed for project work does not automatically need to be distributed or published later.</div>
105 + <div class="dpe-protect"><strong>Access during the project ≠ access after project closure.</strong><br>Decide who needs access during active work and what should be retained, restricted or deleted afterwards.</div>
106 + <div class="dpe-protect"><strong>More data ≠ a better project.</strong><br>Check which personal or sensitive information is actually necessary before collecting or storing it.</div>
107 + <div class="dpe-protect"><strong>Project coordination ≠ a data-protection decision.</strong><br>SKF can coordinate project and funder routes, but it is not the data-protection authority.</div>
108 + </div>
109 +</section>
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111 +<section class="dpe-sec">
112 + <div class="dpe-eye" style="color:#8a4d36;margin-bottom:4px;">STEP 2 · PRACTICAL WORKFLOW</div>
113 + <h3>Make data protection and ethics part of the project workflow</h3>
114 + <div class="dpe-grid">
115 + <div class="dpe-step"><div class="n">01</div><h4>Clarify the information need</h4><p>Identify which personal, confidential or sensitive information the project genuinely requires.</p></div>
116 + <div class="dpe-step"><div class="n">02</div><h4>Describe the information flow</h4><p>Record where information comes from, who receives it, where it is stored and how it may leave the project.</p></div>
117 + <div class="dpe-step"><div class="n">03</div><h4>Assign responsibility</h4><p>Define who is responsible for decisions, documentation, access and specialist questions where needed.</p></div>
118 + <div class="dpe-step"><div class="n">04</div><h4>Plan consent and participant information</h4><p>Where relevant, distinguish participation, documentation and publication of identifiable content.</p></div>
119 + <div class="dpe-step"><div class="n">05</div><h4>Define storage and access</h4><p>Plan suitable storage, access restrictions and safeguards before collection or production begins.</p></div>
120 + <div class="dpe-step"><div class="n">06</div><h4>Plan retention and deletion</h4><p>Decide which information is needed for how long and what should be deleted, restricted or retained after the project ends.</p></div>
121 + <div class="dpe-step"><div class="n">07</div><h4>Plan specialist review in time</h4><p>Involve the data-protection service and the applicable ethics or funder route where the project requires it.</p></div>
122 + <div class="dpe-step"><div class="n">08</div><h4>Recheck before publication</h4><p>Before sharing or publishing, confirm that the intended visibility matches the decisions already documented.</p></div>
123 + </div>
124 +</section>
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126 +<section class="dpe-sec">
127 + <div class="dpe-eye" style="color:#7a5b12;margin-bottom:4px;">COMMON SCENARIOS</div>
128 + <h3>In these project situations, clarify the information flow especially early</h3>
129 + <div class="dpe-grid">
130 + <div class="dpe-scenario"><h4>Interviews, conversations &amp; portraits</h4><p>Keep participation, recording, internal analysis and possible publication of identifiable content clearly separate.</p></div>
131 + <div class="dpe-scenario"><h4>Participatory &amp; collaborative work</h4><p>Check which information about participants is created, who can see it and which later forms of presentation or publication are intended.</p></div>
132 + <div class="dpe-scenario"><h4>Confidential or sensitive material</h4><p>Define access, storage, sharing, retention and deletion explicitly instead of leaving them to the general project workflow.</p></div>
133 + <div class="dpe-scenario"><h4>External project partners</h4><p>Clarify which information moves between units, who is responsible and how handover or project closure will be handled.</p></div>
134 + <div class="dpe-scenario"><h4>Public outputs</h4><p>Before a website, exhibition, publication or repository deposit, recheck which identifiable or sensitive information should actually become visible.</p></div>
135 + <div class="dpe-scenario"><h4>Funded projects</h4><p>Include additional funder requirements, reporting obligations or applicable review routes in project planning.</p></div>
136 + </div>
137 +</section>
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139 +<section class="dpe-sec">
140 + <div class="dpe-eye" style="color:#8a4d36;margin-bottom:4px;">STEP 3 · DOCUMENT DECISIONS</div>
141 + <h3>A simple data-protection &amp; ethics log keeps decisions traceable</h3>
142 + <p>The log can be part of the project folder, material inventory or data management plan. What matters is that responsibility, access, retention and planned sharing remain understandable.</p>
143 + <div class="dpe-table-wrap">
144 + <table class="dpe-table">
145 + <thead><tr><th>Field</th><th>What to record</th><th>Why it matters</th></tr></thead>
146 + <tbody>
147 + <tr><td><strong>Material / information group</strong></td><td>A clear name for the data, documentation, recording or material group.</td><td>Connects decisions to the correct project material.</td></tr>
148 + <tr><td><strong>Personal / sensitive content</strong></td><td>Which personal, confidential or sensitive information is contained.</td><td>Makes protection needs visible early.</td></tr>
149 + <tr><td><strong>Purpose</strong></td><td>Why the information is needed, collected, created or retained.</td><td>Prevents unclear or unnecessary collection.</td></tr>
150 + <tr><td><strong>Access</strong></td><td>Which people, roles or project partners may access it.</td><td>Makes responsibility and restrictions traceable.</td></tr>
151 + <tr><td><strong>Storage</strong></td><td>Where the information is stored and who manages the storage location.</td><td>Connects protection requirements to the actual working environment.</td></tr>
152 + <tr><td><strong>Consent / participant information</strong></td><td>Which participation, documentation or publication decisions have been recorded.</td><td>Keeps different uses distinct.</td></tr>
153 + <tr><td><strong>Retention / deletion</strong></td><td>How long the information is needed and what happens at project closure.</td><td>Prevents accidental indefinite retention.</td></tr>
154 + <tr><td><strong>Sharing / publication</strong></td><td>Whether and how content is used internally, with restrictions or publicly.</td><td>Connects active project work to later publication.</td></tr>
155 + <tr><td><strong>Review</strong></td><td>Date or event for rechecking, such as publication or project closure.</td><td>Ensures changed project plans are reviewed again.</td></tr>
156 + </tbody>
157 + </table>
158 + </div>
159 +</section>
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161 +<section class="dpe-sec">
162 + <div class="dpe-eye" style="color:#8a4d36;margin-bottom:4px;">STOP &amp; CHECK</div>
163 + <h3>Common warning signs in data protection and ethics</h3>
164 + <div class="dpe-grid">
165 + <div class="dpe-warn"><strong>More personal information is collected than the project actually needs.</strong><br>The information requirement was not clarified before work began.</div>
166 + <div class="dpe-warn"><strong>Participation and publication are treated as the same decision.</strong><br>Permission to participate does not automatically cover every later use of identifiable content.</div>
167 + <div class="dpe-warn"><strong>Access rights are undefined.</strong><br>It is unclear who may see personal, confidential or sensitive information during the project.</div>
168 + <div class="dpe-warn"><strong>Retention and deletion are unresolved.</strong><br>No one has decided what should be kept, restricted or deleted after project closure.</div>
169 + <div class="dpe-warn"><strong>Public presentation is planned but has not been rechecked.</strong><br>Before publication, exhibition or online release, confirm which information should actually become visible.</div>
170 + <div class="dpe-warn"><strong>Several units are involved but responsibilities are unclear.</strong><br>Project coordination, data-protection review and any applicable ethical review need distinct responsibilities.</div>
171 + </div>
172 +</section>
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174 +<section class="dpe-sec">
175 + <div class="dpe-eye" style="color:#7a5b12;margin-bottom:4px;">SERVICES &amp; SUPPORT</div>
176 + <h3>Who is responsible for data-protection and ethics questions</h3>
177 + <div class="dpe-service-grid">
178 + <div class="dpe-service">
179 + <strong>Data Protection Officer / data-protection service</strong>
180 + <span>Primary specialist responsibility for questions concerning personal data and data-protection review.</span>
181 + </div>
182 + <div class="dpe-service">
183 + <strong>Project / host unit</strong>
184 + <span>For project-level responsibility, working arrangements and the organisational anchoring of decisions.</span>
185 + </div>
186 + <div class="dpe-service">
187 + <strong>Applicable ethics or funder route</strong>
188 + <span>For ethical review or additional requirements where the specific project or funding context requires them.</span>
189 + </div>
190 + <div class="dpe-service">
191 + <strong>Support Kunst und Forschung (SKF)</strong>
192 + <span>Coordinates project and funder requirements and helps route specialist review; SKF is not the data-protection authority.</span>
193 + </div>
194 + </div>
195 +</section>
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198 + <div class="dpe-eye" style="color:#8a4d36;margin-bottom:4px;">RELATED TOPICS</div>
199 + <h3>Data-protection and ethics decisions are often connected to these topics</h3>
200 + <div class="dpe-linkgrid">
201 + <a class="dpe-navlink" href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Enable/Copyright%2C%20Rights%20%26%20Licences/">Copyright, Rights &amp; Licences</a>
202 + <a class="dpe-navlink" href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Enable/Identify%20Your%20Data%20%26%20Research%20Outputs/">Identify Your Data &amp; Research Outputs</a>
203 + <a class="dpe-navlink" href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Enable/Plan%20Your%20Data%20Management/">Plan Your Data Management</a>
204 + <a class="dpe-navlink" href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Work%20%26%20Manage/Store%2C%20Back%20Up%20%26%20Control%20Access/">Store, Back Up &amp; Control Access</a>
205 + <a class="dpe-navlink" href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Publish%20%26%20Share/Decide%20What%20to%20Share/">Decide What to Share</a>
206 + <a class="dpe-navlink" href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Publish%20%26%20Share/Manage%20Access%2C%20Reuse%20%26%20Licensing/">Manage Access, Reuse &amp; Licensing</a>
207 + </div>
208 +</section>
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214 +<section class="dpe-sec">
215 + <div class="dpe-eye" style="color:#8a4d36;margin-bottom:4px;">PRACTICAL RESOURCES</div>
216 + <h3>Info sheets, tutorials and templates</h3>
217 + <div class="dpe-resource-grid">
218 + <div class="dpe-resource"><strong>Info Sheets</strong><span class="dpe-badge">COMING SOON</span><div style="color:#625d56;line-height:1.45;">Short guidance on personal data, confidentiality, consent and ethical project questions.</div></div>
219 + <div class="dpe-resource"><strong>Tutorials</strong><span class="dpe-badge">COMING SOON</span><div style="color:#625d56;line-height:1.45;">Step-by-step workflows for information inventories, access planning, retention and publication checks.</div></div>
220 + <div class="dpe-resource"><strong>Checklists &amp; Templates</strong><span class="dpe-badge">COMING SOON</span><div style="color:#625d56;line-height:1.45;">Templates for a decision log, project review and handover.</div></div>
221 + </div>
222 +</section>
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224 +<div class="dpe-info" style="margin-bottom:14px;">
225 + <strong>Need help finding the right route?</strong>
226 + For questions concerning personal data, start with the data-protection service.
227 + Where several units or funder requirements are involved, SKF can coordinate the project route and refer the question to the appropriate specialist review.
228 +</div>
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230 +<details style="margin-top:24px;padding-top:10px;border-top:1px solid #e3ded6;">
231 + <summary style="cursor:pointer;color:#6a655e;font-size:13px;">Search terms &amp; related topics</summary>
232 + <div style="margin-top:9px;color:#5c5650;font-size:12px;line-height:1.7;">
233 + data protection · ethics · personal data · sensitive data · confidentiality · consent · participation · publication · identifiable content · access · access control · storage · retention · deletion · sharing · data management · research data · project documentation · Data Protection Officer · ethics review · funder requirements · project partners · publication · repository
234 + </div>
235 +</details>
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660 -
661 - function distance(a,b){
662 - return Math.sqrt(
663 - Math.pow(a[0]-b[0],2)+
664 - Math.pow(a[1]-b[1],2)+
665 - Math.pow(a[2]-b[2],2)
666 - );
667 - }
668 -
669 - function paletteMatch(cssColor){
670 - var rgb=parseRGB(cssColor);
671 -
672 - if(!rgb)return null;
673 -
674 - var palette=[
675 - {hex:"#21b6d7",rgb:[33,182,215]},
676 - {hex:"#e94b13",rgb:[233,75,19]},
677 - {hex:"#f0aa00",rgb:[240,170,0]},
678 - {hex:"#38b76a",rgb:[56,183,106]}
679 - ];
680 -
681 - var best=null;
682 - var bestDistance=Infinity;
683 -
684 - palette.forEach(function(item){
685 - var d=distance(rgb,item.rgb);
686 -
687 - if(d<bestDistance){
688 - best=item;
689 - bestDistance=d;
690 - }
691 - });
692 -
693 - return bestDistance<=30
694 - ?best
695 - :null;
696 - }
697 -
698 - function propagateDetailAccents(){
699 - if(PAGE_KIND!=="detail")return;
700 -
701 - Array.from(
702 - root.querySelectorAll(
703 - ".arsn-call,.dmp-call,.ido-call,.pp-call,"+
704 - ".arsn-source,.dmp-source,.ido-source,.pp-source"
705 - )
706 - ).forEach(function(el){
707 - if(!visible(el))return;
708 -
709 - var style=getComputedStyle(el);
710 -
711 - if(
712 - num(style.borderTopWidth)>=2
713 - ){
714 - var match=
715 - paletteMatch(
716 - style.borderTopColor
717 - );
718 -
719 - if(match){
720 - el.style.setProperty(
721 - "border-left",
722 - "4px solid "+match.hex,
723 - "important"
724 - );
725 - }
726 - }
727 - });
728 -
729 - // Warning families: explicit safety override.
730 - Array.from(
731 - root.querySelectorAll(
732 - ".arsn-warn,.dmp-warn,.ido-warn,.pp-warn,"+
733 - ".warn,.warning,.warningmessage,.errormessage"
734 - )
735 - ).forEach(function(el){
736 - if(!visible(el))return;
737 -
738 - el.style.setProperty(
739 - "border-left",
740 - "4px solid #e94b13",
741 - "important"
742 - );
743 - });
744 -
745 - // Info families: explicit orientation override.
746 - Array.from(
747 - root.querySelectorAll(
748 - ".arsn-info,.dmp-info,.ido-info,.pp-info,.infomessage"
749 - )
750 - ).forEach(function(el){
751 - if(!visible(el))return;
752 -
753 - el.style.setProperty(
754 - "border-left",
755 - "4px solid #21b6d7",
756 - "important"
757 - );
758 - });
759 - }
760 -
761 - /* =======================================================
762 - OVERVIEW SEMANTIC THEME PALETTE
763 - ======================================================= */
764 -
765 - function smallestThemeHeaders(){
766 - return Array.from(
767 - root.querySelectorAll(
768 - "div,span,p,strong,h3,h4,h5,h6"
769 - )
770 - ).filter(function(el){
771 - if(!visible(el))return false;
772 - if(!themeFor(el.textContent))return false;
773 -
774 - return !Array.from(
775 - el.children||[]
776 - ).some(function(child){
777 - return !!themeFor(
778 - child.textContent
779 - );
780 - });
781 - });
782 - }
783 -
784 - function findOverviewCard(header){
785 - var node=header.parentElement;
786 - var candidates=[];
787 -
788 - while(node&&node!==root){
789 - var rect=node.getBoundingClientRect();
790 - var style=getComputedStyle(node);
791 -
792 - var border=
793 - num(style.borderTopWidth)+
794 - num(style.borderRightWidth)+
795 - num(style.borderBottomWidth)+
796 - num(style.borderLeftWidth);
797 -
798 - if(
799 - rect.width>=220&&
800 - rect.width<=800&&
801 - rect.height>=120&&
802 - border>=1
803 - ){
804 - candidates.push(node);
805 - }
806 -
807 - node=node.parentElement;
808 - }
809 -
810 - if(!candidates.length)return null;
811 -
812 - candidates.sort(function(a,b){
813 - return (
814 - b.getBoundingClientRect().height-
815 - a.getBoundingClientRect().height
816 - );
817 - });
818 -
819 - return candidates[0];
820 - }
821 -
822 - function rowCandidates(link,card){
823 - var result=[];
824 - var cardRect=
825 - card.getBoundingClientRect();
826 -
827 - var node=link;
828 -
829 - while(node&&node!==card){
830 - if(visible(node)){
831 - var rect=
832 - node.getBoundingClientRect();
833 -
834 - if(
835 - rect.height<=105&&
836 - rect.width>=
837 - cardRect.width*.50&&
838 - rect.width<=
839 - cardRect.width*1.03
840 - ){
841 - result.push(node);
842 - }
843 - }
844 -
845 - node=node.parentElement;
846 - }
847 -
848 - return result;
849 - }
850 -
851 - function chooseOuterRow(
852 - candidates,
853 - link
854 - ){
855 - if(!candidates.length){
856 - return link;
857 - }
858 -
859 - var bordered=
860 - candidates.filter(function(el){
861 - return (
862 - num(
863 - getComputedStyle(el)
864 - .borderLeftWidth
865 - )>=1
866 - );
867 - });
868 -
869 - var pool=
870 - bordered.length
871 - ?bordered
872 - :candidates;
873 -
874 - pool.sort(function(a,b){
875 - var ar=
876 - a.getBoundingClientRect();
877 -
878 - var br=
879 - b.getBoundingClientRect();
880 -
881 - return (
882 - ar.left-br.left||
883 - br.width-ar.width
884 - );
885 - });
886 -
887 - return pool[0]||link;
888 - }
889 -
890 - function applyOverviewPalette(){
891 - if(PAGE_KIND!=="overview"){
892 - return [];
893 - }
894 -
895 - var headers=
896 - smallestThemeHeaders()
897 - .map(function(el){
898 - return {
899 - el:el,
900 - theme:
901 - themeFor(
902 - el.textContent
903 - ),
904 - card:
905 - findOverviewCard(
906 - el
907 - )
908 - };
909 - })
910 - .filter(function(row){
911 - return !!row.card;
912 - });
913 -
914 - var unique=[];
915 - var seenHeaders=new Set();
916 -
917 - headers.forEach(function(row){
918 - var key=
919 - row.theme.name+
920 - "|"+
921 - Math.round(
922 - row.card
923 - .getBoundingClientRect()
924 - .left
925 - )+
926 - "|"+
927 - Math.round(
928 - row.el
929 - .getBoundingClientRect()
930 - .top
931 - );
932 -
933 - if(!seenHeaders.has(key)){
934 - seenHeaders.add(key);
935 - unique.push(row);
936 - }
937 - });
938 -
939 - unique.forEach(function(row){
940 - var headerRect=
941 - row.el
942 - .getBoundingClientRect();
943 -
944 - row.el.style.setProperty(
945 - "background",
946 - row.theme.bg,
947 - "important"
948 - );
949 -
950 - row.el.style.setProperty(
951 - "color",
952 - row.theme.text,
953 - "important"
954 - );
955 -
956 - row.el.style.setProperty(
957 - "text-align",
958 - "left",
959 - "important"
960 - );
961 -
962 - row.el.style.setProperty(
963 - "word-spacing",
964 - "normal",
965 - "important"
966 - );
967 -
968 - var later=
969 - unique
970 - .filter(function(other){
971 - return (
972 - other.card===row.card&&
973 - other.el
974 - .getBoundingClientRect()
975 - .top>
976 - headerRect.top+2
977 - );
978 - })
979 - .sort(function(a,b){
980 - return (
981 - a.el
982 - .getBoundingClientRect()
983 - .top-
984 - b.el
985 - .getBoundingClientRect()
986 - .top
987 - );
988 - });
989 -
990 - var stopTop=
991 - later.length
992 - ?later[0].el
993 - .getBoundingClientRect()
994 - .top
995 - :Infinity;
996 -
997 - Array.from(
998 - row.card.querySelectorAll("a")
999 - ).forEach(function(link){
1000 - if(!visible(link))return;
1001 -
1002 - var rect=
1003 - link.getBoundingClientRect();
1004 -
1005 - if(
1006 - rect.top<=
1007 - headerRect.bottom-2||
1008 - rect.top>=
1009 - stopTop-2
1010 - ){
1011 - return;
1012 - }
1013 -
1014 - var candidates=
1015 - rowCandidates(
1016 - link,
1017 - row.card
1018 - );
1019 -
1020 - var target=
1021 - chooseOuterRow(
1022 - candidates,
1023 - link
1024 - );
1025 -
1026 - candidates.forEach(function(el){
1027 - el.style.setProperty(
1028 - "border-left",
1029 - "0 solid transparent",
1030 - "important"
1031 - );
1032 - });
1033 -
1034 - target.style.setProperty(
1035 - "border-left",
1036 - "3px solid "+
1037 - row.theme.accent,
1038 - "important"
1039 - );
1040 -
1041 - target.style.setProperty(
1042 - "box-sizing",
1043 - "border-box",
1044 - "important"
1045 - );
1046 - });
1047 - });
1048 -
1049 - return unique;
1050 - }
1051 -
1052 - /* =======================================================
1053 - OVERVIEW CARD HEIGHT + FIRST THEMATIC ROW
1054 - ======================================================= */
1055 -
1056 - function alignOverviewCards(headers){
1057 - if(
1058 - PAGE_KIND!=="overview"||
1059 - window.innerWidth<=MOBILE_MAX
1060 - ){
1061 - return;
1062 - }
1063 -
1064 - var cards=[];
1065 - var seen=new Set();
1066 -
1067 - headers.forEach(function(row){
1068 - if(!seen.has(row.card)){
1069 - seen.add(row.card);
1070 - cards.push(row.card);
1071 - }
1072 - });
1073 -
1074 - if(cards.length<2){
1075 - return;
1076 - }
1077 -
1078 - // Group cards by actual top position.
1079 - var groups=[];
1080 -
1081 - cards.forEach(function(card){
1082 - var top=
1083 - card.getBoundingClientRect().top;
1084 -
1085 - var group=null;
1086 -
1087 - for(var i=0;i<groups.length;i++){
1088 - if(
1089 - Math.abs(
1090 - groups[i].top-top
1091 - )<=ROW_TOLERANCE
1092 - ){
1093 - group=groups[i];
1094 - break;
1095 - }
1096 - }
1097 -
1098 - if(!group){
1099 - group={
1100 - top:top,
1101 - cards:[]
1102 - };
1103 - groups.push(group);
1104 - }
1105 -
1106 - group.cards.push(card);
1107 - });
1108 -
1109 - groups.forEach(function(group){
1110 - if(group.cards.length<2){
1111 - return;
1112 - }
1113 -
1114 - var firstHeaders=
1115 - group.cards.map(function(card){
1116 - var candidates=
1117 - headers
1118 - .filter(function(row){
1119 - return row.card===card;
1120 - })
1121 - .sort(function(a,b){
1122 - return (
1123 - a.el
1124 - .getBoundingClientRect()
1125 - .top-
1126 - b.el
1127 - .getBoundingClientRect()
1128 - .top
1129 - );
1130 - });
1131 -
1132 - return candidates.length
1133 - ?candidates[0]
1134 - :null;
1135 - });
1136 -
1137 - if(
1138 - !firstHeaders.some(function(row){
1139 - return !row;
1140 - })
1141 - ){
1142 - var targetTop=
1143 - Math.max.apply(
1144 - Math,
1145 - firstHeaders.map(function(row){
1146 - return (
1147 - row.el
1148 - .getBoundingClientRect()
1149 - .top-
1150 - row.card
1151 - .getBoundingClientRect()
1152 - .top
1153 - );
1154 - })
1155 - );
1156 -
1157 - firstHeaders.forEach(function(row){
1158 - var relativeTop=
1159 - row.el
1160 - .getBoundingClientRect()
1161 - .top-
1162 - row.card
1163 - .getBoundingClientRect()
1164 - .top;
1165 -
1166 - var delta=
1167 - targetTop-relativeTop;
1168 -
1169 - if(delta>1){
1170 - saveStyle(
1171 - row.el,
1172 - originalMargin,
1173 - "margin-top"
1174 - );
1175 -
1176 - var current=
1177 - num(
1178 - getComputedStyle(
1179 - row.el
1180 - ).marginTop
1181 - );
1182 -
1183 - row.el.style.setProperty(
1184 - "margin-top",
1185 - (
1186 - current+delta
1187 - )+"px"
1188 - );
1189 -
1190 - row.el.setAttribute(
1191 - "data-sn-master-first-row",
1192 - "1"
1193 - );
1194 -
1195 - managedMargin.add(
1196 - row.el
1197 - );
1198 - }
1199 - });
1200 - }
1201 -
1202 - var maxHeight=0;
1203 -
1204 - group.cards.forEach(function(card){
1205 - maxHeight=
1206 - Math.max(
1207 - maxHeight,
1208 - card
1209 - .getBoundingClientRect()
1210 - .height
1211 - );
1212 - });
1213 -
1214 - maxHeight=
1215 - Math.ceil(maxHeight);
1216 -
1217 - group.cards.forEach(function(card){
1218 - saveStyle(
1219 - card,
1220 - originalHeight,
1221 - "min-height"
1222 - );
1223 -
1224 - card.style.setProperty(
1225 - "min-height",
1226 - maxHeight+"px"
1227 - );
1228 -
1229 - card.setAttribute(
1230 - "data-sn-master-equal-height",
1231 - "1"
1232 - );
1233 -
1234 - managedHeight.add(
1235 - card
1236 - );
1237 - });
1238 - });
1239 - }
1240 -
1241 - /* =======================================================
1242 - DETAIL GRID EQUAL HEIGHT, DESKTOP ONLY
1243 - ======================================================= */
1244 -
1245 - function equaliseDetailGrids(){
1246 - if(
1247 - PAGE_KIND!=="detail"||
1248 - window.innerWidth<=MOBILE_MAX
1249 - ){
1250 - return;
1251 - }
1252 -
1253 - var selectors=[
1254 - ".arsn-grid",
1255 - ".arsn-grid-2",
1256 - ".arsn-grid-3",
1257 - ".dmp-grid",
1258 - ".ido-grid",
1259 - ".pp-grid"
1260 - ];
1261 -
1262 - selectors.forEach(function(selector){
1263 - Array.from(
1264 - root.querySelectorAll(selector)
1265 - ).forEach(function(grid){
1266 - var children=
1267 - Array.from(
1268 - grid.children||[]
1269 - ).filter(visible);
1270 -
1271 - if(children.length<2){
1272 - return;
1273 - }
1274 -
1275 - var groups=[];
1276 -
1277 - children.forEach(function(child){
1278 - var top=
1279 - child
1280 - .getBoundingClientRect()
1281 - .top;
1282 -
1283 - var group=null;
1284 -
1285 - for(var i=0;i<groups.length;i++){
1286 - if(
1287 - Math.abs(
1288 - groups[i].top-top
1289 - )<=ROW_TOLERANCE
1290 - ){
1291 - group=groups[i];
1292 - break;
1293 - }
1294 - }
1295 -
1296 - if(!group){
1297 - group={
1298 - top:top,
1299 - items:[]
1300 - };
1301 - groups.push(group);
1302 - }
1303 -
1304 - group.items.push(child);
1305 - });
1306 -
1307 - groups.forEach(function(group){
1308 - if(group.items.length<2){
1309 - return;
1310 - }
1311 -
1312 - var maxHeight=0;
1313 -
1314 - group.items.forEach(function(item){
1315 - maxHeight=
1316 - Math.max(
1317 - maxHeight,
1318 - item
1319 - .getBoundingClientRect()
1320 - .height
1321 - );
1322 - });
1323 -
1324 - maxHeight=
1325 - Math.ceil(maxHeight);
1326 -
1327 - group.items.forEach(function(item){
1328 - saveStyle(
1329 - item,
1330 - originalHeight,
1331 - "min-height"
1332 - );
1333 -
1334 - item.style.setProperty(
1335 - "min-height",
1336 - maxHeight+"px"
1337 - );
1338 -
1339 - item.setAttribute(
1340 - "data-sn-master-equal-height",
1341 - "1"
1342 - );
1343 -
1344 - managedHeight.add(item);
1345 - });
1346 - });
1347 - });
1348 - });
1349 - }
1350 -
1351 - /* =======================================================
1352 - RUN / RESPONSIVE SCHEDULING
1353 - ======================================================= */
1354 -
1355 - function run(){
1356 - if(running)return;
1357 -
1358 - running=true;
1359 -
1360 - try{
1361 - resetRuntime();
1362 - applyPlaceholderBadge();
1363 - propagateDetailAccents();
1364 -
1365 - var headers=
1366 - applyOverviewPalette();
1367 -
1368 - makeThreeLineAreaLabels();
1369 - makeFilledRedOrangeCTAsBorderless();
1370 -
1371 - if(
1372 - window.innerWidth>
1373 - MOBILE_MAX
1374 - ){
1375 - alignOverviewCards(
1376 - headers
1377 - );
1378 -
1379 - equaliseDetailGrids();
1380 - }
1381 - }finally{
1382 - running=false;
1383 - }
1384 - }
1385 -
1386 - function onResize(){
1387 - if(resizeTimer){
1388 - clearTimeout(
1389 - resizeTimer
1390 - );
1391 - }
1392 -
1393 - resizeTimer=
1394 - setTimeout(
1395 - function(){
1396 - resizeTimer=0;
1397 - run();
1398 - },
1399 - RESIZE_DEBOUNCE
1400 - );
1401 - }
1402 -
1403 - async function waitForReady(){
1404 - if(
1405 - document.readyState!=="complete"
1406 - ){
1407 - await new Promise(function(resolve){
1408 - window.addEventListener(
1409 - "load",
1410 - resolve,
1411 - {once:true}
1412 - );
1413 - });
1414 - }
1415 -
1416 - if(
1417 - document.fonts&&
1418 - document.fonts.ready
1419 - ){
1420 - try{
1421 - await document.fonts.ready;
1422 - }catch(error){}
1423 - }
1424 -
1425 - var images=
1426 - Array.from(
1427 - root.querySelectorAll("img")
1428 - );
1429 -
1430 - await Promise.all(
1431 - images.map(function(img){
1432 - if(img.complete){
1433 - return Promise.resolve();
1434 - }
1435 -
1436 - return new Promise(function(resolve){
1437 - var done=function(){
1438 - resolve();
1439 - };
1440 -
1441 - img.addEventListener(
1442 - "load",
1443 - done,
1444 - {once:true}
1445 - );
1446 -
1447 - img.addEventListener(
1448 - "error",
1449 - done,
1450 - {once:true}
1451 - );
1452 - });
1453 - })
1454 - );
1455 -
1456 - run();
1457 - }
1458 -
1459 - window.addEventListener(
1460 - "resize",
1461 - onResize,
1462 - {passive:true}
1463 - );
1464 -
1465 - waitForReady();
1466 -})();
1467 -</script>
1468 -
1469 -<!-- SN_SERVICE_NAVIGATOR_MASTER_STYLE_END -->
237 +</div>
1470 1470  {{/html}}
1471 1471