Quick Start for Small Projects
Last modified by Veronika Kocher on Friday, 04 Sep 2026 14:45
Use this page if: the project is small enough that a full project plan would be disproportionate,
but it still involves money, collaborators, data/materials, public presentation or third-party rights.
If any red flag at the bottom applies, switch to the full Get Started workflow.
20–30 MINUTE PROJECT CHECK
Decide these eight things before you start
1 · What is the project?
Write 3–6 sentences: objective, activity, result, audience.
Write 3–6 sentences: objective, activity, result, audience.
2 · Who is responsible?
Name project lead, budget/contact person and collaborators.
Name project lead, budget/contact person and collaborators.
3 · Who is the applicant?
University, individual, association, partner organisation?
University, individual, association, partner organisation?
4 · How much will it cost?
Personnel/fees, materials, travel, services, venue, rights, documentation.
Personnel/fees, materials, travel, services, venue, rights, documentation.
5 · What needs permission?
Images, music, texts, participants, personal data, venue, event, recording?
Images, music, texts, participants, personal data, venue, event, recording?
6 · Where do the files/materials live?
One primary location + backup + named access.
One primary location + backup + named access.
7 · What will be shared?
Public output, documentation, credits, licence/access.
Public output, documentation, credits, licence/access.
8 · What happens at the end?
Master files, final documents, archive/repository/handover/deletion.
Master files, final documents, archive/repository/handover/deletion.
FUNDING IN 5 MINUTES
Choose the closest route, then read the current call
Small internal art/research activity at the Angewandte
Check SUP and current internal open calls first.
Angewandte Open CallsArts-based research
PEEK is the central Austrian research route when artistic practice is integral to the research question; it is not a “small project” scheme, so use the full planning route.
FWF PEEKArtistic production / presentation
Check the relevant federal BMWKMS artistic discipline and, for Vienna, MA 7.
BMWKMS calls · MA 7Mobility / residency
Check Culture Moves Europe and current Austrian mobility programmes.
Culture Moves Europe
Quick call-fit rule:
confirm applicant eligibility, project type, exclusions, deadline, earliest project start, eligible costs,
funding percentage/co-financing and reporting requirements before you write the application.
MINIMUM DOCUMENTATION
Create one project folder with these files
| File | Minimum content |
|---|---|
| 01_Project_Summary | Title, objective, project type, people, dates, outputs, audience. |
| 02_Budget | Costs, funding source, co-financing/own contribution, notes on eligible costs. |
| 03_Timeline | Start/end, 4–8 milestones, public presentation/deposit/closure. |
| 04_Roles | Who decides, creates, buys, signs, stores, publishes and hands over. |
| 05_Rights_Ethics | Third-party material, licences, participants, personal data, consent, unresolved issues. |
| 06_Storage_Backup | Primary location, backup, access list, master-file location. |
| 07_Funder_Rules | Call PDF/link, deadline, start rule, budget rules, reporting, contact. |
| 08_Closure | What is retained, published, deposited, handed over or deleted. |
AUSTRIA · MINIMUM LEGAL / ADMIN CHECK
Do not skip these because the project is small
Correct applicant / institutional approval
Written agreements with paid collaborators / contractors
Copyright and permission for third-party material
Participant information / consent / data protection where relevant
Social insurance / tax route if working independently
Venue / event / safety permission if publicly presented
Fair and eligible payment in the budget
Evidence: invoices, contracts, approvals, payment records
USE THE FULL GET STARTED PAGE IF…
These are signs that your project is no longer “quick start”
You are applying to FWF, Horizon Europe, Creative Europe cooperation or another complex external programme.
There are several institutions, countries or formal partners.
You employ people or have a significant personnel budget.
You collect sensitive/personal data or work with minors/vulnerable participants.
You use substantial third-party copyrighted material.
There is complex equipment, construction, public-space work, safety risk or permits.
The project has multiple publication/repository/preservation obligations.
The funder requires co-financing, procurement, audit, open science or a DMP.
Need help finding a call?
Start with Angewandte Open Calls
and Support Kunst und Forschung. Send a short project idea, applicant, duration and rough budget to
projektsupport@uni-ak.ac.at.
Need the full checklist?
Continue to Get Started.
TRAINING & WORKSHOPS
Training, workshops & consultation sessions
Relevant opportunities for this topic will be shown here automatically from the central calendar.
COMING SOONUSEFUL MATERIALS
Practical Resources
Use practical resources when you need a concise overview, a step-by-step procedure or a ready-to-use project aid.
Info Sheets
COMING SOON
COMING SOON
Short reference guides for common questions and decisions.
Tutorials
COMING SOON
COMING SOON
Step-by-step guidance for specific tasks and workflows.
Checklists & Templates
COMING SOON
COMING SOON
Ready-to-use checklists and templates for planning, managing and closing projects.