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Veronika Kocher 6.1 56 <div class="pp">
Veronika Kocher 2.1 57
Veronika Kocher 6.1 58 <section class="card" style="margin-bottom:18px;overflow:hidden;border-left:6px solid #e94b13;">
59 <div class="hero"><img src="https://xwiki.uni-ak.ac.at/bin/download/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/WebHome/enable.png" alt="Planning and organising an artistic or research project"></div>
60 <div style="padding:18px 21px 20px">
61 <div class="eye" style="color:#8a4d36;margin-bottom:5px">ENABLE · PROJECT PLANNING &amp; ORGANISATION</div>
62 <h2 style="font-size:27px;line-height:1.2;margin:0 0 8px;color:#2c2926">Build a project that can actually be hosted, funded, staffed and delivered</h2>
63 <p style="margin:0;color:#5e5953;line-height:1.6;max-width:1120px">Project planning at the Angewandte is not only a timeline and a budget. A workable project needs an artistic or research home, clear responsibilities, an appropriate funding and administrative route, and early coordination with the university structures triggered by your project.</p>
64 </div></section>
Veronika Kocher 2.1 65
Veronika Kocher 6.1 66 <div class="info" style="margin-bottom:20px"><strong>Do not contact every unit at once.</strong> Start with your <strong>academic/artistic home</strong> and, for funded or project-based art/research, <strong>Support Kunst und Forschung</strong>. Then involve other structures only when a project trigger makes them relevant: staff, money, contracts, IT, rooms, events, data, students, accessibility, international partners, etc.</div>
Veronika Kocher 2.1 67
Veronika Kocher 6.1 68 <div class="warn" style="margin-bottom:28px"><strong>Current structures can change.</strong> This page follows the current 2026 organisational structure and links to live university pages. For approvals, signatures, internal deadlines and binding procedures, confirm the current route with the responsible unit.</div>
Veronika Kocher 2.1 69
Veronika Kocher 6.1 70 <section class="sec">
71 <div class="eye" style="color:#8a4d36;margin-bottom:4px">STEP 1 · PROJECT GOVERNANCE</div>
72 <h3>Define the internal project structure before the detailed work plan</h3>
73 <p>Write down names, not just functions. One person can hold several roles in a small project, but the responsibility should still be explicit.</p>
74 <div class="grid">
75 <div class="role"><h4>Project / artistic-research lead</h4><p>Owns the concept, scope, key decisions, quality and external commitments.</p></div>
76 <div class="role"><h4>Institutional / academic home</h4><p>The institute, department, special university facility or organisational unit in which the project is anchored.</p></div>
77 <div class="role"><h4>Project administration</h4><p>Coordinates proposal documents, deadlines, funder communication, contracts, evidence and internal routing.</p></div>
78 <div class="role"><h4>Budget responsibility</h4><p>Maintains the working budget, funding conditions, approvals, cost tracking and change control.</p></div>
79 <div class="role"><h4>People / team responsibility</h4><p>Clarifies staffing, recruitment, workload, contracts, onboarding, external contributors and collaboration.</p></div>
80 <div class="role"><h4>Data / documentation responsibility</h4><p>Coordinates files, storage, backup, access, metadata, consent, documentation and handover.</p></div>
81 <div class="role"><h4>Infrastructure / production responsibility</h4><p>Coordinates rooms, workshops, equipment, IT, procurement, logistics, safety and technical dependencies.</p></div>
82 <div class="role"><h4>Communication / dissemination responsibility</h4><p>Plans public communication, publication, events, documentation, credits, visibility and audiences.</p></div>
83 <div class="role"><h4>Partner contact</h4><p>Coordinates external institutions, deliverables, budget interfaces and agreements.</p></div>
84 </div>
85 </section>
Veronika Kocher 2.1 86
Veronika Kocher 6.1 87 <section class="sec">
88 <div class="eye" style="color:#8a4d36;margin-bottom:4px">STEP 2 · INTERNAL ROUTE</div>
89 <h3>Use this order to navigate the Angewandte</h3>
90 <div class="grid">
91 <div class="check"><strong>1 · Anchor the project</strong><br>Clarify the institute, department, special university facility or organisational unit that hosts it.</div>
92 <div class="check"><strong>2 · Clarify funding / project route</strong><br>For art, research and externally funded projects, involve Support Kunst und Forschung early.</div>
93 <div class="check"><strong>3 · Trigger specialist services</strong><br>Finance, HR, Legal, IT, Facility, Events, Communication, International, Library, Studies, DEI, etc. only where needed.</div>
94 <div class="check"><strong>4 · Confirm institutional approvals</strong><br>Clarify internal deadlines, budget/HR approval, signing authority, contracts and external submission route.</div>
95 <div class="check"><strong>5 · Freeze the submission baseline</strong><br>Store the final call, approved budget, work plan, roles and submitted documents.</div>
96 <div class="check"><strong>6 · Plan change control</strong><br>Decide who must approve changes to scope, staff, budget, partners, timeline or public outputs.</div>
97 </div>
98 </section>
Veronika Kocher 2.1 99
Veronika Kocher 9.1 100
Veronika Kocher 6.1 101 <section class="sec">
Veronika Kocher 9.1 102 <div class="eye" style="color:#8a4d36;margin-bottom:4px">EXAMPLES · HOW RESEARCH IS SITUATED AT THE ANGEWANDTE</div>
103 <h3>Use existing projects to understand possible research profiles and institutional homes</h3>
104 <p>
105 The Angewandte presents research projects through several research-focus perspectives.
106 These pages are useful when you are trying to understand how a project like yours might be framed,
107 where comparable projects are located in the University, which funding programmes have been used,
108 and which institutes or research environments have hosted related work.
109 </p>
110
111 <div class="research-example-grid">
112
113 <div class="research-example" style="border-top:4px solid #e94b13;">
114 <div class="eye" style="font-size:11px;color:#8a4d36;margin-bottom:5px;">ARTISTIC RESEARCH</div>
115 <h4>Fokus Künstlerische Forschung</h4>
116 <p>
117 Examples of artistic and arts-based research projects at the Angewandte, including many projects
118 funded through FWF PEEK and related programmes. Use this page to see how artistic practice,
119 research questions, project leadership and institutional affiliation come together in funded projects.
120 </p>
121 <a href="https://dieangewandte.at/kunst_und_forschung/projekte_fokus_forschung/kuenstlerische_forschung"
122 target="_blank" rel="noopener">
123 View artistic research projects ↗
124 </a>
125 </div>
126
127 <div class="research-example" style="border-top:4px solid #21b6d7;">
128 <div class="eye" style="font-size:11px;color:#3f6871;margin-bottom:5px;">SCIENTIFIC RESEARCH</div>
129 <h4>Fokus Wissenschaftliche Forschung</h4>
130 <p>
131 Examples of scientific research across the University's institutes and fields, including FWF-funded
132 basic research, ESPRIT projects and other externally funded research. Use this page to compare project types,
133 hosts, funding programmes and disciplinary or interdisciplinary research settings.
134 </p>
135 <a href="https://dieangewandte.at/kunst_und_forschung/projekte_fokus_forschung/wissenschaftliche_forschung"
136 target="_blank" rel="noopener">
137 View scientific research projects ↗
138 </a>
139 </div>
140
141 <div class="research-example" style="border-top:4px solid #38b76a;">
142 <div class="eye" style="font-size:11px;color:#4a6c53;margin-bottom:5px;">RELATIONAL / CROSS-CUTTING RESEARCH</div>
143 <h4>Fokus Relationale Forschung</h4>
144 <p>
145 Examples of projects organised through specific calls, thematic relationships and cross-cutting research
146 frameworks, including INTRA, digital and social transformation and research-infrastructure initiatives.
147 Use this page when your project connects disciplines, infrastructures, institutions or thematic programmes.
148 </p>
149 <a href="https://dieangewandte.at/kunst_und_forschung/projekte_fokus_forschung/fokus_relationale_forschung"
150 target="_blank" rel="noopener">
151 View relational research projects ↗
152 </a>
153 </div>
154
155 </div>
156
157 <div class="info" style="margin-top:14px;">
158 <strong>How to use these examples:</strong>
159 do not copy a project's structure simply because the topic looks similar.
160 Compare the <strong>project type, host unit, funding programme, project lead, partners, duration and outputs</strong>.
161 These are the elements that help you judge whether an existing project is a useful planning reference for your own proposal.
162 </div>
163 </section>
164
165 <section class="sec">
Veronika Kocher 6.1 166 <div class="eye" style="color:#8a4d36;margin-bottom:4px">STEP 3 · WHO SHOULD I INVOLVE?</div>
167 <h3>Project-relevant structures of the Angewandte</h3>
168 <p>Not every project needs every unit. Use the trigger descriptions below.</p>
169 <details class="detail" open>
170 <summary>A · Your institute, department, workshop or special university facility — the project home</summary>
171 <div class="body">
172 <p><strong>Involve early when:</strong> the project uses the unit's name, staff time, rooms, workshops, equipment, teaching, budget, infrastructure or institutional commitments.</p>
173 <p><strong>Current institutes:</strong></p>
Veronika Kocher 8.1 174 <div><a class="chip" href="https://www.dieangewandte.at/en/institutes/architecture/institute_of_architecture" target="_blank" rel="noopener" title="Open Institute of Architecture on dieAngewandte">Institute of Architecture</a><a class="chip" href="https://www.dieangewandte.at/en/institutes/fine_arts_and_media_art" target="_blank" rel="noopener" title="Open Institute of Fine Arts & Media Art on dieAngewandte">Institute of Fine Arts &amp; Media Art</a><a class="chip" href="https://www.dieangewandte.at/en/institutes/design" target="_blank" rel="noopener" title="Open Institute of Design on dieAngewandte">Institute of Design</a><a class="chip" href="https://www.dieangewandte.at/en/ikr_institut" target="_blank" rel="noopener" title="Open Institute of Conservation and Restoration on dieAngewandte">Institute of Conservation and Restoration</a><a class="chip" href="https://www.dieangewandte.at/en/institutes/arts_and_society/institute_of_arts_and_society" target="_blank" rel="noopener" title="Open Institute of Art and Society on dieAngewandte">Institute of Art and Society</a><a class="chip" href="https://www.dieangewandte.at/en/institutes/art_and_technology" target="_blank" rel="noopener" title="Open Institute of Art and Technology on dieAngewandte">Institute of Art and Technology</a><a class="chip" href="https://www.dieangewandte.at/en/institutes/studies_in_art_and_art_education" target="_blank" rel="noopener" title="Open Institute of Art Sciences, Art Education and Art Mediation on dieAngewandte">Institute of Art Sciences, Art Education and Art Mediation</a><a class="chip" href="https://www.dieangewandte.at/languagearts" target="_blank" rel="noopener" title="Open Institute of Language Arts on dieAngewandte">Institute of Language Arts</a></div>
Veronika Kocher 6.1 175 <p style="margin-top:12px;"><strong>Special university facilities that can become project homes, partners, infrastructures or research resources:</strong></p>
Veronika Kocher 8.1 176 <div><a class="chip" href="https://www.dieangewandte.at/en/university/organisation/special_university_facilities/angewandte_interdisciplinary_laboratory" target="_blank" rel="noopener" title="Open Angewandte Interdisciplinary Lab on dieAngewandte">Angewandte Interdisciplinary Lab</a><a class="chip" href="https://www.dieangewandte.at/en/institutes/angewandte_performance_laboratory_apl" target="_blank" rel="noopener" title="Open Angewandte Performance Lab on dieAngewandte">Angewandte Performance Lab</a><a class="chip" href="https://www.dieangewandte.at/art_science_school_transformation" target="_blank" rel="noopener" title="Open Art x Science School for Transformation on dieAngewandte">Art x Science School for Transformation</a><a class="chip" href="https://www.dieangewandte.at/doctoral_centre" target="_blank" rel="noopener" title="Open Doctoral Centre on dieAngewandte">Doctoral Centre</a><a class="chip" href="https://www.dieangewandte.at/universitaet/organisation/rektorat/vizerektorin_studium_lehre_diversitaet/diversitaet_und_gleichstellung" target="_blank" rel="noopener" title="Open Diversity, Equity, Inclusion on dieAngewandte">Diversity, Equity, Inclusion</a><a class="chip" href="https://www.dieangewandte.at/en/institutes/collection_and_archive" target="_blank" rel="noopener" title="Open Art Collection and Archive on dieAngewandte">Art Collection and Archive</a><a class="chip" href="https://www.dieangewandte.at/en/university/university_gallery" target="_blank" rel="noopener" title="Open University Gallery on dieAngewandte">University Gallery</a><a class="chip" href="https://www.dieangewandte.at/institute/peterweibel" target="_blank" rel="noopener" title="Open Weibel Institute for Digital Cultures on dieAngewandte">Weibel Institute for Digital Cultures</a></div>
Veronika Kocher 6.1 177 <p style="margin-top:12px;"><a href="https://www.dieangewandte.at/universitaet/organisation" target="_blank" rel="noopener">Current university organisation</a></p>
178 </div>
179 </details><details class="detail" open>
180 <summary>B · Support Kunst und Forschung — project and funding coordination</summary>
181 <div class="body">
182 <p><strong>Use when:</strong> developing artistic, scientific or arts-based research projects; looking for funding; preparing external proposals; coordinating third-party funded projects.</p>
183 <ul>
184 <li>concept development and feedback</li>
185 <li>funding landscape and call fit</li>
186 <li>administrative and financial project co-design</li>
187 <li>coordination of funded projects and partners</li>
188 <li>support involving FWF, FFG, EU programmes, City of Vienna and other funders</li>
189 </ul>
190 <p><a href="https://www.dieangewandte.at/universitaet/organisation/planung_service_und_verwaltung/support_kunst_und_forschung" target="_blank" rel="noopener">Support Kunst und Forschung</a> · <a href="mailto:support_kf@uni-ak.ac.at">support_kf@uni-ak.ac.at</a></p>
191 </div>
192 </details><details class="detail">
193 <summary>C · Rektorat — strategy, institutional commitment and university-level responsibility</summary>
194 <div class="body">
195 <p>Most projects do <strong>not</strong> begin by contacting the Rektorat directly. It becomes relevant when a project requires university-level decisions, commitments, strategy, resources, partnerships or signing authority. Route questions through your host unit and responsible service wherever possible.</p>
196 <ul>
197 <li><strong>Rector:</strong> overall strategy, budget/personnel allocation to organisational units, institutional representation, international university partnerships, employment/service contracts and powers of attorney.</li>
198 <li><strong>Vice-Rector for Science, Research & Digitality:</strong> research strategy, artistic/scientific research support, digital development, IT & Digitalisation, Support Art & Research, University Library and doctoral admissions.</li>
199 <li><strong>Vice-Rector for Finance & Infrastructure:</strong> financial management, third-party funds management, resources, procurement/infrastructure, estates, Facility Management and Event Management.</li>
200 <li><strong>Vice-Rector for Art, Teaching & Learning:</strong> study/examination matters, teaching, teaching quality, curricular/learning issues and teaching resources.</li>
201 <li><strong>Vice-Rector for Cooperative Disciplinarity, Engagement & Innovation:</strong> international relations and partnerships, Diversity/Equity/Inclusion, International Office, AIL and Art x Science School for Transformation.</li>
202 </ul>
203 <p><a href="https://www.dieangewandte.at/universitaet/organisation/rektorat" target="_blank" rel="noopener">Current Rektorat and portfolios</a></p>
204 </div>
205 </details><details class="detail">
206 <summary>D · Finances — budget, accounting, controlling and resource planning</summary>
207 <div class="body">
208 <p><strong>Use when:</strong> the project has a budget, third-party funds, invoices, income, cost planning, co-funding, financial reporting or institutional resources.</p>
209 <ul>
210 <li><strong>Controlling:</strong> budget planning, monitoring, steering data, financial plans and reporting interfaces.</li>
211 <li><strong>Financial Accounting:</strong> university payments, creditors/debtors, service contracts/guest lectures, bookkeeping, assets, VAT/tax information and financial statements.</li>
212 <li><strong>Resource Planning:</strong> clarify current responsibilities for institutional resource planning and the project's budget route.</li>
213 </ul>
214 <p><a href="https://dieangewandte.at/universitaet/organisation/planung_service_und_verwaltung/finanzen" target="_blank" rel="noopener">Finances</a> ·
215 <a href="https://dieangewandte.at/universitaet/organisation/planung_service_und_verwaltung/finanzen/controlling" target="_blank" rel="noopener">Controlling</a> ·
216 <a href="https://dieangewandte.at/universitaet/organisation/planung_service_und_verwaltung/finanzen/finanzbuchhaltung" target="_blank" rel="noopener">Financial Accounting</a></p>
217 </div>
218 </details><details class="detail">
219 <summary>E · Personnel — staffing, contracts, workload, onboarding and team development</summary>
220 <div class="body">
221 <p><strong>Use when:</strong> the project creates or changes employment, recruits project staff, uses existing staff time, requires onboarding or needs help with team collaboration.</p>
222 <ul>
223 <li><strong>Personnel Management:</strong> employment and personnel administration; clarify the current route for project staff and contract types.</li>
224 <li><strong>Personnel Development:</strong> onboarding, team coaching, organisational development, conflict support/mediation, leadership coaching and staff development.</li>
225 <li>Clarify personnel lead times before promising start dates in a proposal.</li>
226 <li>Do not assume an external budget line automatically creates an employment route.</li>
227 </ul>
228 <p><a href="https://www.dieangewandte.at/universitaet/organisation/planung_service_und_verwaltung/personal_finanzen_recht" target="_blank" rel="noopener">Personnel</a> ·
229 <a href="https://www.dieangewandte.at/universitaet/organisation/planung_service_und_verwaltung/personalentwicklung" target="_blank" rel="noopener">Personnel Development</a></p>
230 </div>
231 </details><details class="detail">
232 <summary>F · Legal & Data Protection — contracts, rights, IP, personal data and legal risk</summary>
233 <div class="body">
234 <p><strong>Use when:</strong> agreements, external partners, licences, copyright/IP, personal data, confidentiality, complex terms or institutional legal commitments are involved.</p>
235 <ul>
236 <li><strong>Legal Department:</strong> supports university members with legal questions.</li>
237 <li><strong>Data Protection Officer:</strong> involve where personal-data processing, data-sharing, processors/platforms or other privacy questions require specialist review.</li>
238 <li>Plan legal review before the proposal deadline if funder/partner contracts are part of submission.</li>
239 </ul>
240 <p><a href="https://www.dieangewandte.at/universitaet/organisation/planung_service_und_verwaltung/recht" target="_blank" rel="noopener">Legal</a> · <a href="mailto:rechtsabteilung@uni-ak.ac.at">rechtsabteilung@uni-ak.ac.at</a></p>
241 </div>
242 </details><details class="detail">
243 <summary>G · IT & Digitalisation — systems, digital services, infrastructure and IT projects</summary>
244 <div class="body">
245 <p><strong>Use when:</strong> the project needs accounts, university IT, servers/storage, networking, specialist digital systems, integration, new software/services or a digital institutional process.</p>
246 <ul>
247 <li><strong>Base</strong></li>
248 <li><strong>ITD Project Coordination</strong></li>
249 <li><strong>Central IT Services (ZID):</strong> university-wide information and communication infrastructure, service/support, networks, servers and art-university-specific IT systems.</li>
250 </ul>
251 <p><a href="https://www.dieangewandte.at/universitaet/organisation/planung_service_und_verwaltung/it_digitalisierung" target="_blank" rel="noopener">IT & Digitalisation</a> · <a href="mailto:helpdesk@uni-ak.ac.at">helpdesk@uni-ak.ac.at</a></p>
252 </div>
253 </details><details class="detail">
254 <summary>H · Facility Management — rooms, procurement, material, building services, logistics and safety</summary>
255 <div class="body">
256 <p><strong>Use when:</strong> the project needs space, temporary rooms, equipment/material procurement, technical building requirements, logistics, deliveries, storage, access or safety coordination.</p>
257 <ul>
258 <li><strong>Procurement & Material Management:</strong> procurement advice, quotations, purchasing, orders/invoices, assets/inventory, materials.</li>
259 <li><strong>Building Technology & Safety</strong></li>
260 <li><strong>Estates & Room Coordination:</strong> room and estate coordination, centrally bookable rooms.</li>
261 <li><strong>Post & Logistics</strong></li>
262 <li><strong>Service & Operations</strong></li>
263 </ul>
264 <p><a href="https://www.dieangewandte.at/universitaet/organisation/planung_service_und_verwaltung/facility_management" target="_blank" rel="noopener">Facility Management</a> ·
265 <a href="https://www.dieangewandte.at/universitaet/organisation/planung_service_und_verwaltung/facility_management/logistik__beschaffung" target="_blank" rel="noopener">Procurement & Material Management</a> ·
266 <a href="https://www.dieangewandte.at/liegenschaften_und_raumkoordination" target="_blank" rel="noopener">Estates & Room Coordination</a></p>
267 </div>
268 </details><details class="detail">
269 <summary>I · Event Management — public events, event rooms and production coordination</summary>
270 <div class="body">
271 <p><strong>Use when:</strong> the project contains a symposium, screening, performance, public presentation, conference, major exhibition event or requires centrally managed event rooms/services.</p>
272 <ul>
273 <li>supports employees with planning and implementation of university events</li>
274 <li>supports idea and room finding, preparation, event delivery and follow-up</li>
275 <li>coordinate early with Facility Management for room/building/technical dependencies</li>
276 <li>coordinate public communication with Press & Communication</li>
277 </ul>
278 <p><a href="https://dieangewandte.at/veranstaltungsmanagement" target="_blank" rel="noopener">Event Management</a> · <a href="mailto:veranstaltungen@uni-ak.ac.at">veranstaltungen@uni-ak.ac.at</a></p>
279 </div>
280 </details><details class="detail">
281 <summary>J · Press & Communication — public visibility, media, publications, web and cooperation</summary>
282 <div class="body">
283 <p><strong>Use when:</strong> the project will represent the University publicly, needs press/media work, web/social communication, marketing, institutional publications, graphical/CI support or public cooperation communication.</p>
284 <ul>
285 <li>Press</li><li>Publications / Edition Angewandte</li><li>Cooperations</li><li>Marketing</li>
286 <li>Website / social media / newsletter</li><li>institutional visual identity / CI considerations</li>
287 </ul>
288 <p><a href="https://www.dieangewandte.at/presse_kommunikation" target="_blank" rel="noopener">Press & Communication</a></p>
289 </div>
290 </details><details class="detail">
291 <summary>K · International Office — mobility and international project context</summary>
292 <div class="body">
293 <p><strong>Use when:</strong> staff/student mobility, exchange routes, international visitors or mobility funding are part of the project.</p>
294 <p>For broader university partnerships and institutional international cooperation, the responsible Vice-Rectorate / Rectorate route may also become relevant.</p>
295 <p><a href="https://www.dieangewandte.at/studium/auslandsaufenthalte/personalmobilitaet" target="_blank" rel="noopener">International Office · staff mobility</a> · <a href="mailto:international.office@uni-ak.ac.at">international.office@uni-ak.ac.at</a></p>
296 </div>
297 </details><details class="detail">
298 <summary>L · University Library & research/discovery structures</summary>
299 <div class="body">
300 <p><strong>Use when:</strong> the project needs literature, licensed databases, research discovery, publication/repository routes or library expertise.</p>
301 <p>Also think beyond the Library where your project uses institutional collections, archives or specialist research resources: Art Collection and Archive, Weibel Institute and other special university facilities can be relevant depending on the topic.</p>
302 <p><a href="https://www.dieangewandte.at/universitaetsbibliothek" target="_blank" rel="noopener">University Library</a></p>
303 </div>
304 </details><details class="detail">
305 <summary>M · Studies, Teaching, Curricula & Doctoral Centre</summary>
306 <div class="body">
307 <p><strong>Use when:</strong> the project directly affects teaching, courses, curricula, assessment, students, graduation work or doctoral study.</p>
308 <ul>
309 <li><strong>Study Affairs:</strong> student administration and study-law processes from admission to graduation.</li>
310 <li><strong>Vice-Rector for Art, Teaching & Learning:</strong> teaching, studies/exams, teaching quality and teaching resources.</li>
311 <li><strong>Doctoral Centre:</strong> central contact for doctoral candidates; supports networking and project initiation across doctoral programmes.</li>
312 <li><strong>Quality Culture Teaching & Curriculum Workshop:</strong> involve for relevant teaching/curricular/quality-development questions according to current remit.</li>
313 </ul>
314 <p><a href="https://www.dieangewandte.at/universitaet/organisation/planung_service_und_verwaltung/studienangelegenheiten" target="_blank" rel="noopener">Study Affairs</a> ·
315 <a href="https://prod.dieangewandte.at/doktoratszentrum" target="_blank" rel="noopener">Doctoral Centre</a></p>
316 </div>
317 </details><details class="detail">
318 <summary>N · Diversity, Equity, Inclusion & Accessibility</summary>
319 <div class="body">
320 <p><strong>Use when:</strong> accessibility, inclusion, participation design, equal opportunity, diversity, disability, structural barriers or inclusive communication need to be planned into the project.</p>
321 <ul>
322 <li>DEI connects diversity, equity/inclusion and accessibility expertise.</li>
323 <li>Team Barrierefrei provides practical accessibility information and contacts for staff/students with disabilities.</li>
324 <li>For events, plan accessibility early enough to budget interpretation, technical support, accessible rooms or other measures.</li>
325 </ul>
326 <p><a href="https://www.dieangewandte.at/universitaet/organisation/rektorat/vizerektorin_studium_lehre_diversitaet/diversitaet_und_gleichstellung" target="_blank" rel="noopener">Diversity, Equity, Inclusion</a> ·
327 <a href="https://www.dieangewandte.at/barrierefrei" target="_blank" rel="noopener">Accessibility at the Angewandte</a></p>
328 </div>
329 </details><details class="detail">
330 <summary>O · University Development & Quality Culture</summary>
331 <div class="body">
332 <p><strong>Use when:</strong> the project is institution-wide, strategically relevant, develops organisational/quality processes, creates new cross-unit structures or needs connection to university development and quality culture.</p>
333 <p>For ordinary project delivery this is not a default project-administration unit. Involve it where the project's purpose genuinely touches institutional development or quality processes.</p>
334 <p><a href="mailto:uq@uni-ak.ac.at">uq@uni-ak.ac.at</a></p>
335 </div>
336 </details><details class="detail">
337 <summary>P · Equality / staff / student representation — independent advice and representation</summary>
338 <div class="body">
339 <p>These structures are not project-management offices, but they can be essential when a project raises employment, discrimination, participation or conflict questions.</p>
340 <ul>
341 <li><strong>Arbeitskreis für Gleichbehandlungsfragen (AKG):</strong> confidential contact on equality, discrimination and harassment.</li>
342 <li><strong>Works Councils:</strong> representation of artistic/scientific and general university staff in employment matters.</li>
343 <li><strong>HUFAK / Students' Union:</strong> student representation; relevant where student participation and student interests are central.</li>
344 <li><strong>Arbitration Commission:</strong> part of the University's governance/interest-representation structure; not a routine project-planning service.</li>
345 </ul>
346 <p><a href="https://dieangewandte.at/gleichbehandlung" target="_blank" rel="noopener">AKG</a> ·
347 <a href="https://www.dieangewandte.at/universitaet/organisation/interessensvertretung/betriebsrat_fuer_das_kuenstlerische_und_wissenschaftliche_personal" target="_blank" rel="noopener">Works Council artistic/scientific staff</a> ·
348 <a href="https://www.dieangewandte.at/hufak" target="_blank" rel="noopener">HUFAK</a></p>
349 </div>
350 </details>
351 </section>
Veronika Kocher 2.1 352
Veronika Kocher 6.1 353 <section class="sec">
354 <div class="eye" style="color:#8a4d36;margin-bottom:4px">STEP 4 · TRIGGER MATRIX</div>
355 <h3>If the project does this, involve these structures early</h3>
356 <table class="tbl">
357 <thead><tr><th>Project trigger</th><th>Start with</th><th>Then check</th></tr></thead>
358 <tbody><tr><td>External research / arts-based research funding</td><td>Host unit + Support Kunst und Forschung</td><td>Finances, Personnel, Legal, Rectorate route as required</td></tr><tr><td>New staff / project employment / changed workload</td><td>Host unit + Personnel</td><td>Finances, Support Kunst und Forschung, Works Council if representation advice is needed</td></tr><tr><td>Large purchase / equipment / external service</td><td>Procurement &amp; Material Management</td><td>Finances, host unit, IT or Facility depending on item</td></tr><tr><td>New software, server, database, digital platform or integration</td><td>IT &amp; Digitalisation / ZID</td><td>Data Protection, Legal, procurement, research-data planning</td></tr><tr><td>Rooms, workshop, exhibition build, building intervention</td><td>Host unit + Facility / Room Coordination</td><td>Safety, procurement, Event Management, accessibility</td></tr><tr><td>Public event / symposium / screening / performance</td><td>Event Management</td><td>Facility, Press &amp; Communication, rights, accessibility, safety</td></tr><tr><td>External contract / cooperation agreement / IP / confidentiality</td><td>Legal</td><td>Support Kunst und Forschung, Rectorate route, Finance, Data Protection</td></tr><tr><td>Personal data / participant data / interviews / recordings</td><td>Data Protection + project lead</td><td>Ethics/consent, IT/storage, Legal, funder requirements</td></tr><tr><td>Publication, media campaign, university web/social media</td><td>Press &amp; Communication</td><td>Rights/licensing, Support Kunst und Forschung, repository/library</td></tr><tr><td>International mobility</td><td>International Office</td><td>Host unit, Support Kunst und Forschung, Personnel/Finance depending on funding</td></tr><tr><td>Formal international university partnership</td><td>Host unit + responsible Rectorate route</td><td>International Office, Legal, Support Kunst und Forschung</td></tr><tr><td>Teaching / curriculum / study-law component</td><td>Host institute/department</td><td>Vice-Rector Art/Teaching/Learning, Study Affairs, quality/curriculum structures</td></tr><tr><td>Doctoral project / doctoral candidate structure</td><td>Doctoral Centre + relevant programme</td><td>Research Vice-Rectorate/admission route, Support Kunst und Forschung</td></tr><tr><td>Accessibility / inclusion / disability requirements</td><td>DEI / Team Barrierefrei</td><td>Facility, Event Management, Communication, Personnel or Study Affairs</td></tr><tr><td>Discrimination / equality / harassment concern</td><td>AKG</td><td>Independent/confidential route; other units only as appropriate</td></tr></tbody>
359 </table>
360 </section>
Veronika Kocher 2.1 361
Veronika Kocher 6.1 362 <section class="sec">
363 <div class="eye" style="color:#8a4d36;margin-bottom:4px">STEP 5 · THE ACTUAL PROJECT PLAN</div>
364 <h3>Your planning file should contain these components</h3>
365 <div class="grid">
366 <div class="check"><strong>Project Charter</strong><br>Purpose, scope, non-scope, project type, host, lead, partners, start/end, outputs.</div>
367 <div class="check"><strong>Role &amp; responsibility matrix</strong><br>Who decides, does, approves, is consulted and must be informed.</div>
368 <div class="check"><strong>Work plan</strong><br>Work packages, milestones, dependencies, decision points, public outputs and closure.</div>
369 <div class="check"><strong>Budget baseline</strong><br>Costs, funding source, co-funding, institutional resources, assumptions and contingencies.</div>
370 <div class="check"><strong>People plan</strong><br>Existing staff, new hires, external contributors, workload, contracts, onboarding and handover.</div>
371 <div class="check"><strong>Procurement / infrastructure plan</strong><br>Purchases, equipment, rooms, workshops, IT, logistics, safety and lead times.</div>
372 <div class="check"><strong>Partner plan</strong><br>Roles, budget interfaces, deliverables, agreements, IP, data, communication and escalation.</div>
373 <div class="check"><strong>Rights / ethics / data plan</strong><br>Third-party material, consent, personal data, licences, confidentiality and ethics review.</div>
374 <div class="check"><strong>Communication / event plan</strong><br>Audiences, media, publication, event needs, CI, accessibility and documentation.</div>
375 <div class="check"><strong>Risk register</strong><br>Funding, people, rights, data, schedule, supplier, technical, venue, partner and reputational risks.</div>
376 <div class="check"><strong>Decision log</strong><br>Important decisions, date, responsible person, reason and impact.</div>
377 <div class="check"><strong>Closure / handover plan</strong><br>Final files, reporting, repository/archive, equipment, accounts, access, retention and responsibilities.</div>
378 </div>
379 </section>
Veronika Kocher 2.1 380
Veronika Kocher 6.1 381 <section class="sec">
382 <div class="eye" style="color:#8a4d36;margin-bottom:4px">STEP 6 · PLAN BACKWARDS</div>
383 <h3>The external deadline is not your first deadline</h3>
384 <table class="tbl">
385 <thead><tr><th>Planning point</th><th>Question</th></tr></thead>
386 <tbody>
387 <tr><td><strong>External submission / public opening</strong></td><td>What must be complete and approved here?</td></tr>
388 <tr><td><strong>Institutional approval / signature</strong></td><td>Who needs final documents and review time?</td></tr>
389 <tr><td><strong>Legal / partner agreements</strong></td><td>What must be reviewed before submission?</td></tr>
390 <tr><td><strong>Budget / personnel / procurement review</strong></td><td>Are rates, hires, purchases and resources realistic and permitted?</td></tr>
391 <tr><td><strong>Project concept freeze</strong></td><td>When must scope, roles, work packages and outputs stop changing?</td></tr>
392 <tr><td><strong>Partner input</strong></td><td>When must partners deliver text, budgets, letters and approvals?</td></tr>
393 <tr><td><strong>Internal start</strong></td><td>When must planning begin to make all of this possible?</td></tr>
394 </tbody></table>
395 </section>
Veronika Kocher 2.1 396
Veronika Kocher 6.1 397 <section class="sec">
398 <div class="eye" style="color:#8a4d36;margin-bottom:4px">STOP &amp; CHECK</div>
399 <h3>Project-planning red flags</h3>
400 <div class="grid">
401 <div class="warn"><strong>No institutional home.</strong><br>The project uses the University's name/resources but no host unit has accepted responsibility.</div>
402 <div class="warn"><strong>External commitment without approval.</strong><br>A partner, funder, venue or supplier has been promised something before the internal route is clear.</div>
403 <div class="warn"><strong>People appear only as budget lines.</strong><br>Employment/contract routes and lead times have not been checked.</div>
404 <div class="warn"><strong>Equipment appears only as a price.</strong><br>Procurement, ownership, installation, IT, safety, maintenance and storage have not been planned.</div>
405 <div class="warn"><strong>Public output planned, rights unresolved.</strong><br>Publication/exhibition/streaming has been promised without confirming rights, consent or data protection.</div>
406 <div class="warn"><strong>No owner for project end.</strong><br>No one is responsible for final reporting, master files, repository/archive, equipment, accounts and access closure.</div>
407 </div>
408 </section>
Veronika Kocher 2.1 409
Veronika Kocher 6.1 410 <section class="sec">
411 <div class="eye" style="color:#8a4d36;margin-bottom:4px">CONTINUE PLANNING</div>
412 <h3>Related Enable topics</h3>
413 <div class="linkgrid"><a class="navlink" href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Enable/Funding%20%26%20Funder%20Requirements/">Funding & Funder Requirements</a><a class="navlink" href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Enable/Identify%20Your%20Data%20%26%20Research%20Outputs/">Identify Your Data & Research Outputs</a><a class="navlink" href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Enable/Plan%20Your%20Data%20Management/">Plan Your Data Management</a><a class="navlink" href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Enable/Copyright%2C%20Rights%20%26%20Licences/">Copyright, Rights & Licences</a><a class="navlink" href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Enable/Data%20Protection%20%26%20Ethics/">Data Protection & Ethics</a><a class="navlink" href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Enable/File%20Organisation%20%26%20Naming/">File Organisation & Naming</a><a class="navlink" href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Enable/Storage%2C%20Backup%20%26%20Security/">Storage, Backup & Security</a><a class="navlink" href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Enable/Infrastructure%2C%20Services%20%26%20Tools/">Infrastructure, Services & Tools</a><a class="navlink" href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Enable/Collaboration%20Setup/">Collaboration Setup</a></div>
414 </section>
Veronika Kocher 2.1 415
Veronika Kocher 6.1 416 <div class="info" style="margin-bottom:14px"><strong>Need help structuring the project?</strong> For funded, artistic, scientific and arts-based research projects, Support Kunst und Forschung is a central coordination point. Bring a short project description, host unit, likely applicant, partners, duration, rough budget and the main things you need from the University.</div>
Veronika Kocher 2.1 417
Veronika Kocher 4.1 418 <!-- ARSN_SEARCH_TERMS_START -->
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420 <summary style="cursor:pointer;color:#6a655e;font-size:13px">Search terms &amp; related topics</summary>
421 <div style="margin-top:9px;color:#5c5650;font-size:12px;line-height:1.7">project planning · project organisation · project management · project governance · roles and responsibilities · RACI · work packages · timeline · milestones · dependencies · budget planning · risk management · project host · institute · department · Rektorat · Support Kunst und Forschung · third-party funding · finance · controlling · accounting · personnel · HR · contracts · legal · data protection · IT · digital services · procurement · room planning · facility management · event management · press and communication · international cooperation · mobility · library · doctoral project · teaching · curriculum · accessibility · diversity · equality · inclusion · AKG · works council · project partners · institutional approval · signing authority · decision log · handover</div>
Veronika Kocher 4.1 422 </details>
423 <!-- ARSN_SEARCH_TERMS_END -->
Veronika Kocher 6.1 424
425 </div>
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Veronika Kocher 8.1 427