Get Started - XWiki

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<div class="arsn-eyebrow" style="color:#8a4d36;margin-bottom:5px;">ENABLE · GET STARTED · AUSTRIA</div>

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<h2 style="font-size:27px;line-height:1.2;margin:0 0 8px 0;color:#2c2926;">From project idea to a fundable, workable project</h2>

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Use this page to clarify your project before you search for funding or start spending money.

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It is designed for artistic projects, arts-based research, artistic research, interdisciplinary work

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and research projects in the Austrian university and cultural sector.

</p>

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</section>

<strong>Start with one distinction:</strong>

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Are you developing the project <strong>through the University of Applied Arts Vienna</strong>,

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or are you applying <strong>independently as an artist, collective, association or other legal entity</strong>?

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The applicant, employer, contracting route, budget rules, social insurance, tax treatment and signing authority can be different.

</div>

<strong>Planning guidance — not legal or tax advice.</strong>

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Funding rules, tax, social insurance, labour law, copyright, data protection and event requirements depend on your status,

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the funder and the concrete project. Always use the current call document and current institutional rules as the binding source.

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</div>

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<div class="arsn-eyebrow" style="color:#8a4d36;margin-bottom:4px;">STEP 1 · PROJECT PASSPORT</div>

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<h3>Write down the project before looking for a call</h3>

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<p>A call should fit the project — do not redesign the project around the first funding scheme you find.</p>

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<div class="arsn-check"><strong>Working title + one-sentence idea</strong><br><span style="color:#6a655e;">What are you doing, with whom, and why now?</span></div>

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<div class="arsn-check"><strong>Project type</strong><br><span style="color:#6a655e;">Arts-based research, artistic production, cultural project, research, education, mobility, innovation?</span></div>

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<div class="arsn-check"><strong>Core question / objective</strong><br><span style="color:#6a655e;">What will be explored, created, tested, changed or made possible?</span></div>

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<div class="arsn-check"><strong>Methods / artistic practice</strong><br><span style="color:#6a655e;">How does artistic practice, research or experimentation generate knowledge or results?</span></div>

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<div class="arsn-check"><strong>People and roles</strong><br><span style="color:#6a655e;">PI/project lead, artists, researchers, technicians, partners, participants, administration.</span></div>

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<div class="arsn-check"><strong>Host / applicant</strong><br><span style="color:#6a655e;">University, individual, association, company, consortium, partner institution?</span></div>

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<div class="arsn-check"><strong>Duration and earliest start</strong><br><span style="color:#6a655e;">Include preparation, production/research, presentation, documentation and closure.</span></div>

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<div class="arsn-check"><strong>Outputs</strong><br><span style="color:#6a655e;">Works, exhibitions, performances, publications, datasets, software, methods, workshops, documentation.</span></div>

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<div class="arsn-check"><strong>Audience / users / communities</strong><br><span style="color:#6a655e;">Who should encounter, use or benefit from the work?</span></div>

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<div class="arsn-check"><strong>Rough budget</strong><br><span style="color:#6a655e;">Personnel, fees, materials, travel, equipment, services, rights, access, documentation, publication.</span></div>

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<div class="arsn-check"><strong>Risks / constraints</strong><br><span style="color:#6a655e;">Rights, personal data, participants, minors, safety, access, technical dependencies, permits.</span></div>

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<div class="arsn-check"><strong>After the project</strong><br><span style="color:#6a655e;">What will be published, preserved, archived, handed over or deleted?</span></div>

</div>

</section>

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<div class="arsn-eyebrow" style="color:#8a4d36;margin-bottom:4px;">STEP 2 · FUNDING ROUTE</div>

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<h3>Where should I look for a call?</h3>

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<p>Use the project type to narrow the funding landscape. These are starting points, not automatic matches.</p>

<h4>Arts-based research / artistic research</h4>

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<p><strong>Start with:</strong> FWF Arts-Based Research (PEEK), Angewandte internal research funding and Support Art & Research.</p>

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<p style="font-size:13px;">PEEK is for high-quality arts-based research where artistic practice is central to the research question and the project is carried out at an Austrian research institution.</p>

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<a href="https://www.fwf.ac.at/en/funding/portfolio/projects/arts-based-research" target="_blank" rel="noopener">FWF Arts-Based Research (PEEK)</a>

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<h4>Basic research beyond PEEK</h4>

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<p><strong>Start with:</strong> FWF project funding and the broader FWF portfolio.</p>

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<p style="font-size:13px;">Use this when the project is primarily research and the arts-based PEEK profile is not the best fit.</p>

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<a href="https://www.fwf.ac.at/en/funding/steps-to-your-fwf-project/find-funding" target="_blank" rel="noopener">FWF Find Funding</a>

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<h4>Small / short internal development at the Angewandte</h4>

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<p><strong>Start with:</strong> SUP and current internal calls such as PORT or successor schemes.</p>

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<p style="font-size:13px;">SUP is currently open on a rolling basis for employees and doctoral students for small-scale, short-term activities supporting art and research.</p>

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<a href="https://www.dieangewandte.at/en/news/open_calls" target="_blank" rel="noopener">Angewandte Open Calls</a>

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<h4>Artistic production, exhibition, publication or presentation</h4>

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<p><strong>Start with:</strong> BMWKMS federal arts funding and the relevant discipline; for Vienna-based work also check MA 7.</p>

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<p style="font-size:13px;">Choose the artistic discipline first. Production funding is not automatically research funding.</p>

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<a href="https://www.bmwkms.gv.at/themen/kunst-und-kultur/" target="_blank" rel="noopener">Federal arts & culture calls</a>

</div>

<h4>Vienna-based cultural or research project</h4>

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<p><strong>Start with:</strong> Stadt Wien Kultur (MA 7), then the relevant field.</p>

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<p style="font-size:13px;">Read exclusions carefully. Current 2026 MA 7 visual/media-art rules explicitly exclude artistic-research projects, while the science/research field has different eligibility and exclusions.</p>

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<a href="https://www.wien.gv.at/kultur/foerderungen" target="_blank" rel="noopener">MA 7 funding overview</a>

</div>

<h4>European cultural cooperation</h4>

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<p><strong>Start with:</strong> Creative Europe Culture.</p>

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<p style="font-size:13px;">Best for transnational cooperation between cultural and creative organisations. Cooperation calls are organisational, not individual, funding instruments.</p>

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<a href="https://culture.ec.europa.eu/funding/calls" target="_blank" rel="noopener">Creative Europe calls</a>

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<h4>Artist mobility / residency</h4>

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<p><strong>Start with:</strong> Culture Moves Europe and current federal mobility / residency schemes.</p>

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<p style="font-size:13px;">Use this route when international movement, exchange or residency is the primary funded activity.</p>

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<a href="https://culture.ec.europa.eu/culture-moves-europe" target="_blank" rel="noopener">Culture Moves Europe</a>

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<h4>European collaborative research on culture / society</h4>

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<p><strong>Start with:</strong> Horizon Europe Cluster 2 via FFG.</p>

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<p style="font-size:13px;">Relevant for larger international research and innovation consortia in culture, creativity, heritage, democracy and social transformation.</p>

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<a href="https://www.ffg.at/europa/heu/cluster2" target="_blank" rel="noopener">FFG · Horizon Europe Cluster 2</a>

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<h4>Teaching / curriculum / institutional cooperation</h4>

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<p><strong>Start with:</strong> Erasmus+ Cooperation Partnerships via OeAD.</p>

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<p style="font-size:13px;">Suitable when educational cooperation, curriculum, capacity building or institutional learning is central.</p>

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<a href="https://erasmusplus.oead.at/de/hochschulbildung/kooperationen/kooperationspartnerschaften" target="_blank" rel="noopener">OeAD · Erasmus+ partnerships</a>

</div>

</div>

</section>

<strong>Best first contact at the Angewandte:</strong>

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Support Kunst und Forschung supports the content, administrative and financial development of artistic,

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scientific and arts-based research projects and works with FWF, FFG, EU programmes, City of Vienna and other funders.

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<a href="https://www.dieangewandte.at/universitaet/organisation/planung_service_und_verwaltung/support_kunst_und_forschung" target="_blank" rel="noopener">Support Kunst und Forschung</a>

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· <a href="mailto:projektsupport@uni-ak.ac.at">projektsupport@uni-ak.ac.at</a>

</div>

</div>

<h3>Read the funding conditions in this order</h3>

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<p>If one of the first five points fails, stop and look for a better call before investing time in the proposal.</p>

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<thead><tr><th>#</th><th>Check</th><th>What to verify</th></tr></thead>

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<tbody>

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<tr><td>1</td><td><strong>Applicant</strong></td><td>Individual, university, association, company, consortium? Citizenship/residence/seat requirements?</td></tr>

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<tr><td>2</td><td><strong>Project scope</strong></td><td>Does the call explicitly fund your kind of research, artistic practice, production, mobility or cooperation?</td></tr>

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<tr><td>3</td><td><strong>Exclusions</strong></td><td>Students? University study projects? Already-started projects? Artistic research? Commercial activity? Foreign activity?</td></tr>

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<tr><td>4</td><td><strong>Timing</strong></td><td>Deadline, internal deadline, earliest eligible project start, maximum duration, decision date.</td></tr>

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<tr><td>5</td><td><strong>Funding amount</strong></td><td>Minimum/maximum grant, full or partial funding, required own contribution or co-financing.</td></tr>

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<tr><td>6</td><td><strong>Eligible costs</strong></td><td>Personnel, fees, travel, materials, equipment, services, venue, publication, subcontracting, overhead, VAT.</td></tr>

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<tr><td>7</td><td><strong>Personnel rules</strong></td><td>Salary rates, fair-pay requirements, employment status, eligible working time, honoraria.</td></tr>

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<tr><td>8</td><td><strong>Partners</strong></td><td>Required number/countries, lead/partner roles, letters, consortium or cooperation agreements.</td></tr>

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<tr><td>9</td><td><strong>Evaluation</strong></td><td>Quality, innovation, artistic/research excellence, impact, feasibility, audience, sustainability, inclusion/diversity.</td></tr>

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<tr><td>10</td><td><strong>Submission route</strong></td><td>Who presses submit? Institution, PI, individual? ID Austria, elane, Funding & Tenders Portal, OID/PIC?</td></tr>

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<tr><td>11</td><td><strong>Double funding</strong></td><td>May the same costs/project receive other public funding? Which co-funding must be declared?</td></tr>

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<tr><td>12</td><td><strong>Rights / Open Science</strong></td><td>IP ownership, licences, publication, open access, research data, repository or communication obligations.</td></tr>

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<tr><td>13</td><td><strong>Ethics / security</strong></td><td>Personal data, human participants, vulnerable groups, minors, dual use, confidential material.</td></tr>

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<tr><td>14</td><td><strong>Reporting</strong></td><td>Financial evidence, final report, deliverables, time records, logos/acknowledgement, audits, retention periods.</td></tr>

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<tr><td>15</td><td><strong>Change rules</strong></td><td>Which budget, team, timeline or output changes require prior approval?</td></tr>

</tbody>

</table>

</section>

<strong>Do not choose a funding line by its title alone.</strong>

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In Austria, neighbouring funding fields can have opposite exclusions. For example, current MA 7 visual/media-art rules

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exclude artistic-research projects, while FWF PEEK is specifically designed for arts-based research.

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</div>

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<div class="arsn-eyebrow" style="color:#8a4d36;margin-bottom:4px;">STEP 4 · AUSTRIA-SPECIFIC SETUP</div>

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<h3>What should be clarified before submission or project start?</h3>

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<summary>1 · Applicant, institution & signing authority</summary>

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<ul>

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<li>Decide who is legally applying and receiving the grant.</li>

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<li>If the project is hosted by the Angewandte, clarify the institutional submission and approval route early.</li>

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<li>Check whether the funder requires an Austrian research institution, Austrian residence/citizenship, an Austrian legal entity or an international consortium.</li>

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<li>Clarify who may sign applications, contracts, partner agreements and declarations.</li>

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<li>For FWF programmes in PROFI mode, the research institution submits on behalf of the researcher; programme-specific rules still apply.</li>

</ul>

</div>

</details>

<summary>2 · Concept, artistic/research design & evidence of quality</summary>

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<ul>

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<li>State the artistic/research question and why the project is needed now.</li>

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<li>Describe the artistic practice, research methods and how they generate knowledge/results.</li>

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<li>Position the project in relevant artistic, scholarly and cultural contexts.</li>

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<li>Explain what is genuinely new, experimental or distinctive.</li>

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<li>Define work packages, milestones, decision points and dependencies.</li>

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<li>Describe expected outputs and how success/quality will be assessed.</li>

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<li>Prepare relevant portfolio, CV, publications/works, prior projects and references.</li>

</ul>

</div>

</details>

<summary>3 · Budget, fair pay, co-financing & cash flow</summary>

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<ul>

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<li>Budget personnel/employment, artist fees and external services separately.</li>

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<li>Include employer costs/social contributions where applicable.</li>

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<li>Budget materials, production, equipment, software, travel, accommodation, transport, venue, insurance, documentation, accessibility, rights/licences, publication and preservation.</li>

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<li>Check funder-specific salary rates, fair-pay expectations and maximum eligible rates.</li>

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<li>Check whether equipment is fully eligible, depreciated, capped or needs institutional procurement.</li>

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<li>Clarify VAT treatment and whether it is an eligible cost for the applicant.</li>

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<li>Check indirect costs/overheads and whether they are fixed, capped or excluded.</li>

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<li>Identify co-funding, own contribution and in-kind contributions and whether they must already be confirmed.</li>

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<li>Plan cash flow: when is funding actually paid, and who pre-finances costs?</li>

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<li>Never assume costs incurred before the eligible project start can be reimbursed.</li>

</ul>

</div>

</details>

<summary>4 · Employment, contracts, tax & social insurance</summary>

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<ul>

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<li>Clarify whether each person is employed, self-employed, contracted for a work/service, or participating through a partner institution.</li>

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<li>Do not use freelance contracts to disguise an employment relationship; use the university/organisation's HR and legal process.</li>

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<li>Clarify tax/VAT treatment for independent activity with the competent tax authority or professional advice.</li>

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<li>Self-employed artists in Austria should check SVS status and whether a KSVF contribution subsidy may apply.</li>

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<li>KSVF support requires an application and specific insurance/income/artistic-activity conditions; it is not automatic.</li>

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<li>Keep a clean record of contracts, invoices, payment evidence and income/expense documentation.</li>

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</ul>

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<p><a href="https://www.ksvf.at/zuschuss" target="_blank" rel="noopener">KSVF contribution subsidy information</a></p>

</div>

</details>

<summary>5 · Copyright, performers' rights, licences & ownership</summary>

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<ul>

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<li>List third-party images, texts, music, film, software, datasets, designs, archives and artworks you plan to use.</li>

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<li>Clarify the exact rights needed: reproduction, adaptation, exhibition/performance, online publication, streaming, documentation, archive/repository deposit.</li>

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<li>Ownership of a physical artwork/object does not automatically include copyright exploitation rights.</li>

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<li>Clarify rights in newly created outputs between team members, institution, commissioned contributors and partners.</li>

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<li>Clarify authorship/credit, moral rights, performers' rights and documentation/photo/video permissions.</li>

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<li>Check collecting-society licences where relevant (e.g. music or represented visual works).</li>

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<li>Decide which open licence or rights statement, if any, will be used for outputs and metadata.</li>

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</ul>

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<p><a href="https://www.ris.bka.gv.at/GeltendeFassung.wxe?Abfrage=Bundesnormen&Gesetzesnummer=10001848" target="_blank" rel="noopener">Austrian Copyright Act (RIS)</a></p>

</div>

</details>

<summary>6 · Ethics, personal data, consent & participants</summary>

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<ul>

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<li>Identify whether you collect personal data, images, voices, interviews, location data, health data or other sensitive information.</li>

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<li>Define the legal basis, information provided to participants, consent where needed, withdrawal process and retention period.</li>

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<li>Separate consent to participate from permission to publish identifiable material where appropriate.</li>

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<li>Plan anonymisation/pseudonymisation where possible.</li>

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<li>Check secure storage, access, data sharing and transfers to external/cloud services or outside the EEA.</li>

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<li>For minors or vulnerable participants, clarify child protection, consent/assent, safeguarding and funder/institutional requirements.</li>

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<li>For participatory/co-creative artistic research, clarify ownership, attribution, benefit sharing and what participants can veto or withdraw.</li>

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<li>Check whether institutional ethics review is required before data collection begins.</li>

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</ul>

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<p><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Enable/Data%20Protection%20%26%20Ethics/">Data Protection & Ethics</a></p>

</div>

</details>

<summary>7 · Venues, public events, safety, accessibility & insurance</summary>

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<ul>

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<li>Clarify venue permission, capacity, fire/safety rules, technical approvals, noise, opening hours and accessibility.</li>

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<li>In Vienna, public events can require notification or registration depending on type and audience capacity; check the Wiener Veranstaltungsgesetz and MA 36 guidance.</li>

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<li>Budget security, first aid, awareness measures, waste, technical staff and accessibility where relevant.</li>

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<li>If children/minors participate, check child-protection and safeguarding obligations.</li>

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<li>Clarify liability, equipment, transport, exhibition, travel and event insurance.</li>

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<li>For public space, construction/installation, animals, hazardous substances, lasers, drones or special technology, check additional permits early.</li>

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</ul>

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<p><a href="https://www.wien.gv.at/wirtschaft/oeffentliche-veranstaltung-planen-anmelden" target="_blank" rel="noopener">City of Vienna · planning public events</a></p>

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</details>

<summary>8 · Data management, documentation, Open Science & preservation</summary>

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<ul>

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<li>Identify all data/material types: raw, processed, documentation, code, audiovisual files, physical/digital works.</li>

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<li>Define folder structure, file naming, versions/master files, storage, backup and access.</li>

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<li>Plan metadata and provenance so the artistic/research process remains understandable.</li>

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<li>Check whether the funder requires a Data Management Plan or open research data.</li>

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<li>Separate what may be public from what must be restricted.</li>

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<li>Plan identifiers, repository/deposit, file formats and preservation of technical dependencies.</li>

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<li>Budget documentation and preservation work; do not leave it until the final month.</li>

</ul>

</div>

</details>

<summary>9 · Partners, governance, procurement & conflicts of interest</summary>

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<ul>

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<li>Document partner roles, budget responsibility, decision-making, IP, data sharing and publication rights.</li>

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<li>Use cooperation/consortium/subcontract agreements where required.</li>

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<li>Clarify who can commit the institution financially or contractually.</li>

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<li>Follow institutional/public procurement rules for purchases and external services.</li>

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<li>Document quotations/tenders where required.</li>

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<li>Identify conflicts of interest in commissioning, evaluation, procurement or partner selection.</li>

</ul>

</div>

</details>

<summary>10 · Reporting, evidence & audit trail</summary>

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<ul>

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<li>Create a project cost centre/folder and evidence structure from day one.</li>

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<li>Keep contracts, invoices, payment evidence, travel documentation, approvals and procurement records.</li>

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<li>Track deliverables, milestones and funder communication.</li>

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<li>Use correct funder acknowledgements/logos and record dissemination.</li>

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<li>Request approval before material changes if the grant agreement requires it.</li>

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<li>Plan final narrative/financial reporting, output deposit, data/repository work and retention of records.</li>

</ul>

</div>

</details>

</section>

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<div class="arsn-eyebrow" style="color:#8a4d36;margin-bottom:4px;">STEP 5 · APPLICATION PACK</div>

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<h3>Prepare these documents once and adapt them to each call</h3>

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<div class="arsn-check">1-page project summary / abstract</div>

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<div class="arsn-check">full concept / research or artistic project description</div>

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<div class="arsn-check">research/artistic context and relevance</div>

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<div class="arsn-check">methods / artistic practice / work packages</div>

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<div class="arsn-check">timeline and milestones</div>

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<div class="arsn-check">team roles, CVs, portfolios, key works/publications</div>

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<div class="arsn-check">partner list + letters/agreements where needed</div>

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<div class="arsn-check">detailed budget + financing plan + co-funding</div>

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<div class="arsn-check">rights / IP / licensing plan</div>

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<div class="arsn-check">data protection / ethics / consent plan</div>

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<div class="arsn-check">data management / documentation / repository plan</div>

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<div class="arsn-check">communication / dissemination / audience plan</div>

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<div class="arsn-check">accessibility / inclusion / fair-pay considerations</div>

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<div class="arsn-check">risk register + mitigation</div>

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<div class="arsn-check">venue / permits / safety requirements if relevant</div>

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<div class="arsn-check">sustainability / environmental considerations if requested</div>

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</section>

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<div class="arsn-eyebrow" style="color:#8a4d36;margin-bottom:4px;">LIVE SOURCES</div>

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<h3>Where to check current calls and binding conditions</h3>

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<p>Use these as live entry points. Deadlines and conditions change; do not copy an old deadline from this page into your planning.</p>

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<div class="arsn-source"><strong>Angewandte Open Calls</strong><small>Internal and external opportunities surfaced by the University.</small><br><a href="https://www.dieangewandte.at/en/news/open_calls" target="_blank" rel="noopener">Open calls</a></div>

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<div class="arsn-source"><strong>Support Kunst und Forschung</strong><small>Funding landscape, concept feedback, administrative/financial project design.</small><br><a href="https://www.dieangewandte.at/universitaet/organisation/planung_service_und_verwaltung/support_kunst_und_forschung" target="_blank" rel="noopener">Support Art & Research</a></div>

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<div class="arsn-source"><strong>FWF</strong><small>PEEK / Arts-Based Research and other research funding.</small><br><a href="https://www.fwf.ac.at/en/funding" target="_blank" rel="noopener">FWF funding</a></div>

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<div class="arsn-source"><strong>BMWKMS · Kunst & Kultur</strong><small>Federal artistic project funding, scholarships, mobility and discipline-specific calls.</small><br><a href="https://www.bmwkms.gv.at/themen/kunst-und-kultur/" target="_blank" rel="noopener">Current calls</a></div>

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<div class="arsn-source"><strong>Stadt Wien Kultur · MA 7</strong><small>Vienna cultural and science/research funding by field.</small><br><a href="https://www.wien.gv.at/kultur/foerderungen" target="_blank" rel="noopener">Funding overview</a></div>

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<div class="arsn-source"><strong>Creative Europe Desk Austria</strong><small>Advice on Creative Europe culture / cross-sectoral calls.</small><br><a href="https://www.creativeeurope.at/" target="_blank" rel="noopener">Creative Europe Austria</a></div>

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<div class="arsn-source"><strong>Culture Moves Europe</strong><small>International mobility and residency routes for artists/cultural professionals.</small><br><a href="https://culture.ec.europa.eu/culture-moves-europe" target="_blank" rel="noopener">Culture Moves Europe</a></div>

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<div class="arsn-source"><strong>FFG · Horizon Europe Cluster 2</strong><small>Culture, creativity, heritage, democracy and societal research/innovation.</small><br><a href="https://www.ffg.at/europa/heu/cluster2" target="_blank" rel="noopener">Cluster 2</a></div>

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<div class="arsn-source"><strong>OeAD · Erasmus+</strong><small>Education, curriculum and institutional cooperation.</small><br><a href="https://erasmusplus.oead.at/de/hochschulbildung/kooperationen/kooperationspartnerschaften" target="_blank" rel="noopener">Cooperation Partnerships</a></div>

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</section>

<div class="arsn-eyebrow" style="color:#8a4d36;margin-bottom:4px;">STOP & CHECK</div>

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<h3>Red flags before you submit or start</h3>

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<div class="arsn-warn"><strong>The project has already started.</strong><br>Many schemes do not fund completed or already-started activities/costs.</div>

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<div class="arsn-warn"><strong>The applicant is wrong.</strong><br>An individual cannot use a scheme for organisations, or vice versa.</div>

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<div class="arsn-warn"><strong>The call excludes your project type.</strong><br>Read exclusions, especially for university projects and arts-based research.</div>

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<div class="arsn-warn"><strong>The budget is built from wishes, not eligible costs.</strong><br>Rebuild it from the funder's cost rules.</div>

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<div class="arsn-warn"><strong>Rights/consent are unresolved.</strong><br>Do not promise open publication of material you may not be allowed to publish.</div>

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<div class="arsn-warn"><strong>No institutional lead time.</strong><br>External deadline ≠ internal deadline; get institutional approval early.</div>

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<strong>Need help finding the right call?</strong>

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Bring Support Kunst und Forschung a one-paragraph project idea, expected duration, rough budget,

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applicant/partners and the type of output you want to create. That is usually enough to start a useful funding-fit conversation.

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Once the funding route and major constraints are clear, continue with

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<a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Enable/Project%20Planning%20%26%20Organisation/">Project Planning & Organisation</a>,

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<a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Enable/Funding%20%26%20Funder%20Requirements/">Funding & Funder Requirements</a>,

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and <a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Enable/Plan%20Your%20Data%20Management/">Plan Your Data Management</a>.

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