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Last modified by Veronika Kocher on Friday, 04 Sep 2026 15:32
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edited by Veronika Kocher
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To version 4.24
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on Friday, 28 Aug 2026 16:29
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Summary

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1 -project setup|research data management|research data|project lifecycle
1 +starting|a|project
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1 -{{html clean="false"}}
1 +Start here if you are new to data management in Art & Research or are setting up a new project.
2 2  
3 -<style>
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38 -</style>
3 +== Overview ==
39 39  
40 -<div class="arsn-topic-page">
5 +Add a concise explanation of this topic and why it matters for Art & Research projects.
41 41  
42 - <section class="arsn-card" style="margin-bottom:18px;overflow:hidden;border-left:6px solid #e94b13;">
43 - <div class="arsn-hero-image"><img src="https://xwiki.uni-ak.ac.at/bin/download/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/WebHome/enable.png" alt="Planning an artistic or research project" /></div>
44 - <div style="padding:18px 21px 20px 21px;">
45 - <div class="arsn-eyebrow" style="color:#8a4d36;margin-bottom:5px;">ENABLE · GET STARTED · AUSTRIA</div>
46 - <h2 style="font-size:27px;line-height:1.2;margin:0 0 8px 0;color:#2c2926;">From project idea to a fundable, workable project</h2>
47 - <p style="margin:0;color:#5e5953;line-height:1.6;max-width:1100px;">
48 - Use this page to clarify your project before you search for funding or start spending money.
49 - It is designed for artistic projects, arts-based research, artistic research, interdisciplinary work
50 - and research projects in the Austrian university and cultural sector.
51 - </p>
52 - </div>
53 - </section>
7 +== What you need to know ==
54 54  
55 - <div class="arsn-info" style="margin-bottom:20px;">
56 - <strong>Start with one distinction:</strong>
57 - Are you developing the project <strong>through the University of Applied Arts Vienna</strong>,
58 - or are you applying <strong>independently as an artist, collective, association or other legal entity</strong>?
59 - The applicant, employer, contracting route, budget rules, social insurance, tax treatment and signing authority can be different.
60 - </div>
9 +* Key concepts
10 +* Relevant requirements
11 +* Important distinctions
61 61  
62 - <div class="arsn-warn" style="margin-bottom:26px;">
63 - <strong>Planning guidance — not legal or tax advice.</strong>
64 - Funding rules, tax, social insurance, labour law, copyright, data protection and event requirements depend on your status,
65 - the funder and the concrete project. Always use the current call document and current institutional rules as the binding source.
66 - </div>
13 +== What you need to do ==
67 67  
68 - <!-- PROJECT PASSPORT -->
69 - <section class="arsn-section">
70 - <div class="arsn-eyebrow" style="color:#8a4d36;margin-bottom:4px;">STEP 1 · PROJECT PASSPORT</div>
71 - <h3>Write down the project before looking for a call</h3>
72 - <p>A call should fit the project — do not redesign the project around the first funding scheme you find.</p>
15 +1. Identify what applies to your project.
16 +2. Document the relevant decisions.
17 +3. Use appropriate institutional services and support where needed.
73 73  
74 - <div class="arsn-grid">
75 - <div class="arsn-check"><strong>Working title + one-sentence idea</strong><br><span style="color:#6a655e;">What are you doing, with whom, and why now?</span></div>
76 - <div class="arsn-check"><strong>Project type</strong><br><span style="color:#6a655e;">Arts-based research, artistic production, cultural project, research, education, mobility, innovation?</span></div>
77 - <div class="arsn-check"><strong>Core question / objective</strong><br><span style="color:#6a655e;">What will be explored, created, tested, changed or made possible?</span></div>
78 - <div class="arsn-check"><strong>Methods / artistic practice</strong><br><span style="color:#6a655e;">How does artistic practice, research or experimentation generate knowledge or results?</span></div>
79 - <div class="arsn-check"><strong>People and roles</strong><br><span style="color:#6a655e;">PI/project lead, artists, researchers, technicians, partners, participants, administration.</span></div>
80 - <div class="arsn-check"><strong>Host / applicant</strong><br><span style="color:#6a655e;">University, individual, association, company, consortium, partner institution?</span></div>
81 - <div class="arsn-check"><strong>Duration and earliest start</strong><br><span style="color:#6a655e;">Include preparation, production/research, presentation, documentation and closure.</span></div>
82 - <div class="arsn-check"><strong>Outputs</strong><br><span style="color:#6a655e;">Works, exhibitions, performances, publications, datasets, software, methods, workshops, documentation.</span></div>
83 - <div class="arsn-check"><strong>Audience / users / communities</strong><br><span style="color:#6a655e;">Who should encounter, use or benefit from the work?</span></div>
84 - <div class="arsn-check"><strong>Rough budget</strong><br><span style="color:#6a655e;">Personnel, fees, materials, travel, equipment, services, rights, access, documentation, publication.</span></div>
85 - <div class="arsn-check"><strong>Risks / constraints</strong><br><span style="color:#6a655e;">Rights, personal data, participants, minors, safety, access, technical dependencies, permits.</span></div>
86 - <div class="arsn-check"><strong>After the project</strong><br><span style="color:#6a655e;">What will be published, preserved, archived, handed over or deleted?</span></div>
87 - </div>
88 - </section>
19 +== Key questions ==
89 89  
90 - <!-- FUNDING ROUTE -->
91 - <section class="arsn-section">
92 - <div class="arsn-eyebrow" style="color:#8a4d36;margin-bottom:4px;">STEP 2 · FUNDING ROUTE</div>
93 - <h3>Where should I look for a call?</h3>
94 - <p>Use the project type to narrow the funding landscape. These are starting points, not automatic matches.</p>
21 +* What needs to be decided?
22 +* Who is responsible?
23 +* What needs to be documented?
24 +* Are there legal, ethical or technical constraints?
25 +* What needs to happen before the next project phase?
95 95  
96 - <div class="arsn-grid">
97 - <div class="arsn-call" style="border-top-color:#21b6d7">
98 - <h4>Arts-based research / artistic research</h4>
99 - <p><strong>Start with:</strong> FWF Arts-Based Research (PEEK), Angewandte internal research funding and Support Art &amp; Research.</p>
100 - <p style="font-size:13px;">PEEK is for high-quality arts-based research where artistic practice is central to the research question and the project is carried out at an Austrian research institution.</p>
101 - <a href="https://www.fwf.ac.at/en/funding/portfolio/projects/arts-based-research" target="_blank" rel="noopener">FWF Arts-Based Research (PEEK)</a>
102 - </div>
27 +== Services & Tools ==
103 103  
104 - <div class="arsn-call" style="border-top-color:#21b6d7">
105 - <h4>Basic research beyond PEEK</h4>
106 - <p><strong>Start with:</strong> FWF project funding and the broader FWF portfolio.</p>
107 - <p style="font-size:13px;">Use this when the project is primarily research and the arts-based PEEK profile is not the best fit.</p>
108 - <a href="https://www.fwf.ac.at/en/funding/steps-to-your-fwf-project/find-funding" target="_blank" rel="noopener">FWF Find Funding</a>
109 - </div>
29 +Add links to relevant institutional services, infrastructure and tools.
110 110  
111 - <div class="arsn-call" style="border-top-color:#e94b13">
112 - <h4>Small / short internal development at the Angewandte</h4>
113 - <p><strong>Start with:</strong> SUP and current internal calls such as PORT or successor schemes.</p>
114 - <p style="font-size:13px;">SUP is currently open on a rolling basis for employees and doctoral students for small-scale, short-term activities supporting art and research.</p>
115 - <a href="https://www.dieangewandte.at/en/news/open_calls" target="_blank" rel="noopener">Angewandte Open Calls</a>
116 - </div>
31 +== Info Sheets & Checklists ==
117 117  
118 - <div class="arsn-call" style="border-top-color:#e94b13">
119 - <h4>Artistic production, exhibition, publication or presentation</h4>
120 - <p><strong>Start with:</strong> BMWKMS federal arts funding and the relevant discipline; for Vienna-based work also check MA 7.</p>
121 - <p style="font-size:13px;">Choose the artistic discipline first. Production funding is not automatically research funding.</p>
122 - <a href="https://www.bmwkms.gv.at/themen/kunst-und-kultur/" target="_blank" rel="noopener">Federal arts &amp; culture calls</a>
123 - </div>
33 +Add links to related Info Sheets, checklists and templates.
124 124  
125 - <div class="arsn-call" style="border-top-color:#f0aa00">
126 - <h4>Vienna-based cultural or research project</h4>
127 - <p><strong>Start with:</strong> Stadt Wien Kultur (MA 7), then the relevant field.</p>
128 - <p style="font-size:13px;">Read exclusions carefully. Current 2026 MA 7 visual/media-art rules explicitly exclude artistic-research projects, while the science/research field has different eligibility and exclusions.</p>
129 - <a href="https://www.wien.gv.at/kultur/foerderungen" target="_blank" rel="noopener">MA 7 funding overview</a>
130 - </div>
35 +== Tutorials ==
131 131  
132 - <div class="arsn-call" style="border-top-color:#38b76a">
133 - <h4>European cultural cooperation</h4>
134 - <p><strong>Start with:</strong> Creative Europe Culture.</p>
135 - <p style="font-size:13px;">Best for transnational cooperation between cultural and creative organisations. Cooperation calls are organisational, not individual, funding instruments.</p>
136 - <a href="https://culture.ec.europa.eu/funding/calls" target="_blank" rel="noopener">Creative Europe calls</a>
137 - </div>
37 +Add links to step-by-step tutorials for this topic.
138 138  
139 - <div class="arsn-call" style="border-top-color:#38b76a">
140 - <h4>Artist mobility / residency</h4>
141 - <p><strong>Start with:</strong> Culture Moves Europe and current federal mobility / residency schemes.</p>
142 - <p style="font-size:13px;">Use this route when international movement, exchange or residency is the primary funded activity.</p>
143 - <a href="https://culture.ec.europa.eu/culture-moves-europe" target="_blank" rel="noopener">Culture Moves Europe</a>
144 - </div>
39 +== Related Topics ==
145 145  
146 - <div class="arsn-call" style="border-top-color:#21b6d7">
147 - <h4>European collaborative research on culture / society</h4>
148 - <p><strong>Start with:</strong> Horizon Europe Cluster 2 via FFG.</p>
149 - <p style="font-size:13px;">Relevant for larger international research and innovation consortia in culture, creativity, heritage, democracy and social transformation.</p>
150 - <a href="https://www.ffg.at/europa/heu/cluster2" target="_blank" rel="noopener">FFG · Horizon Europe Cluster 2</a>
151 - </div>
41 +Add links to related pages in Enable, Work & Manage, and Publish & Share.
152 152  
153 - <div class="arsn-call" style="border-top-color:#21b6d7">
154 - <h4>Teaching / curriculum / institutional cooperation</h4>
155 - <p><strong>Start with:</strong> Erasmus+ Cooperation Partnerships via OeAD.</p>
156 - <p style="font-size:13px;">Suitable when educational cooperation, curriculum, capacity building or institutional learning is central.</p>
157 - <a href="https://erasmusplus.oead.at/de/hochschulbildung/kooperationen/kooperationspartnerschaften" target="_blank" rel="noopener">OeAD · Erasmus+ partnerships</a>
158 - </div>
159 - </div>
160 - </section>
43 +== Need help? ==
161 161  
162 - <div class="arsn-info" style="margin-bottom:26px;">
163 - <strong>Best first contact at the Angewandte:</strong>
164 - Support Kunst und Forschung supports the content, administrative and financial development of artistic,
165 - scientific and arts-based research projects and works with FWF, FFG, EU programmes, City of Vienna and other funders.
166 - <div style="margin-top:7px;">
167 - <a href="https://www.dieangewandte.at/universitaet/organisation/planung_service_und_verwaltung/support_kunst_und_forschung" target="_blank" rel="noopener">Support Kunst und Forschung</a>
168 - · <a href="mailto:projektsupport@uni-ak.ac.at">projektsupport@uni-ak.ac.at</a>
169 - </div>
170 - </div>
45 +Not sure what applies to your project? Contact Art & Research Services for support.
171 171  
172 - <!-- CALL FIT -->
173 - <section class="arsn-section">
174 - <div class="arsn-eyebrow" style="color:#8a4d36;margin-bottom:4px;">STEP 3 · CALL FIT</div>
175 - <h3>Read the funding conditions in this order</h3>
176 - <p>If one of the first five points fails, stop and look for a better call before investing time in the proposal.</p>
47 +TODO: Replace this line with the central contact-form link once the form is available.
177 177  
178 - <table class="arsn-table">
179 - <thead><tr><th>#</th><th>Check</th><th>What to verify</th></tr></thead>
180 - <tbody>
181 - <tr><td>1</td><td><strong>Applicant</strong></td><td>Individual, university, association, company, consortium? Citizenship/residence/seat requirements?</td></tr>
182 - <tr><td>2</td><td><strong>Project scope</strong></td><td>Does the call explicitly fund your kind of research, artistic practice, production, mobility or cooperation?</td></tr>
183 - <tr><td>3</td><td><strong>Exclusions</strong></td><td>Students? University study projects? Already-started projects? Artistic research? Commercial activity? Foreign activity?</td></tr>
184 - <tr><td>4</td><td><strong>Timing</strong></td><td>Deadline, internal deadline, earliest eligible project start, maximum duration, decision date.</td></tr>
185 - <tr><td>5</td><td><strong>Funding amount</strong></td><td>Minimum/maximum grant, full or partial funding, required own contribution or co-financing.</td></tr>
186 - <tr><td>6</td><td><strong>Eligible costs</strong></td><td>Personnel, fees, travel, materials, equipment, services, venue, publication, subcontracting, overhead, VAT.</td></tr>
187 - <tr><td>7</td><td><strong>Personnel rules</strong></td><td>Salary rates, fair-pay requirements, employment status, eligible working time, honoraria.</td></tr>
188 - <tr><td>8</td><td><strong>Partners</strong></td><td>Required number/countries, lead/partner roles, letters, consortium or cooperation agreements.</td></tr>
189 - <tr><td>9</td><td><strong>Evaluation</strong></td><td>Quality, innovation, artistic/research excellence, impact, feasibility, audience, sustainability, inclusion/diversity.</td></tr>
190 - <tr><td>10</td><td><strong>Submission route</strong></td><td>Who presses submit? Institution, PI, individual? ID Austria, elane, Funding & Tenders Portal, OID/PIC?</td></tr>
191 - <tr><td>11</td><td><strong>Double funding</strong></td><td>May the same costs/project receive other public funding? Which co-funding must be declared?</td></tr>
192 - <tr><td>12</td><td><strong>Rights / Open Science</strong></td><td>IP ownership, licences, publication, open access, research data, repository or communication obligations.</td></tr>
193 - <tr><td>13</td><td><strong>Ethics / security</strong></td><td>Personal data, human participants, vulnerable groups, minors, dual use, confidential material.</td></tr>
194 - <tr><td>14</td><td><strong>Reporting</strong></td><td>Financial evidence, final report, deliverables, time records, logos/acknowledgement, audits, retention periods.</td></tr>
195 - <tr><td>15</td><td><strong>Change rules</strong></td><td>Which budget, team, timeline or output changes require prior approval?</td></tr>
196 - </tbody>
197 - </table>
198 - </section>
199 -
200 - <div class="arsn-warn" style="margin-bottom:26px;">
201 - <strong>Do not choose a funding line by its title alone.</strong>
202 - In Austria, neighbouring funding fields can have opposite exclusions. For example, current MA 7 visual/media-art rules
203 - exclude artistic-research projects, while FWF PEEK is specifically designed for arts-based research.
204 - </div>
205 -
206 - <!-- AUSTRIA-SPECIFIC CLARIFICATIONS -->
207 - <section class="arsn-section">
208 - <div class="arsn-eyebrow" style="color:#8a4d36;margin-bottom:4px;">STEP 4 · AUSTRIA-SPECIFIC SETUP</div>
209 - <h3>What should be clarified before submission or project start?</h3>
210 -
211 - <details class="arsn-detail" open>
212 - <summary>1 · Applicant, institution & signing authority</summary>
213 - <div class="body">
214 - <ul>
215 - <li>Decide who is legally applying and receiving the grant.</li>
216 - <li>If the project is hosted by the Angewandte, clarify the institutional submission and approval route early.</li>
217 - <li>Check whether the funder requires an Austrian research institution, Austrian residence/citizenship, an Austrian legal entity or an international consortium.</li>
218 - <li>Clarify who may sign applications, contracts, partner agreements and declarations.</li>
219 - <li>For FWF programmes in PROFI mode, the research institution submits on behalf of the researcher; programme-specific rules still apply.</li>
220 - </ul>
221 - </div>
222 - </details>
223 -
224 - <details class="arsn-detail">
225 - <summary>2 · Concept, artistic/research design & evidence of quality</summary>
226 - <div class="body">
227 - <ul>
228 - <li>State the artistic/research question and why the project is needed now.</li>
229 - <li>Describe the artistic practice, research methods and how they generate knowledge/results.</li>
230 - <li>Position the project in relevant artistic, scholarly and cultural contexts.</li>
231 - <li>Explain what is genuinely new, experimental or distinctive.</li>
232 - <li>Define work packages, milestones, decision points and dependencies.</li>
233 - <li>Describe expected outputs and how success/quality will be assessed.</li>
234 - <li>Prepare relevant portfolio, CV, publications/works, prior projects and references.</li>
235 - </ul>
236 - </div>
237 - </details>
238 -
239 - <details class="arsn-detail">
240 - <summary>3 · Budget, fair pay, co-financing & cash flow</summary>
241 - <div class="body">
242 - <ul>
243 - <li>Budget personnel/employment, artist fees and external services separately.</li>
244 - <li>Include employer costs/social contributions where applicable.</li>
245 - <li>Budget materials, production, equipment, software, travel, accommodation, transport, venue, insurance, documentation, accessibility, rights/licences, publication and preservation.</li>
246 - <li>Check funder-specific salary rates, fair-pay expectations and maximum eligible rates.</li>
247 - <li>Check whether equipment is fully eligible, depreciated, capped or needs institutional procurement.</li>
248 - <li>Clarify VAT treatment and whether it is an eligible cost for the applicant.</li>
249 - <li>Check indirect costs/overheads and whether they are fixed, capped or excluded.</li>
250 - <li>Identify co-funding, own contribution and in-kind contributions and whether they must already be confirmed.</li>
251 - <li>Plan cash flow: when is funding actually paid, and who pre-finances costs?</li>
252 - <li>Never assume costs incurred before the eligible project start can be reimbursed.</li>
253 - </ul>
254 - </div>
255 - </details>
256 -
257 - <details class="arsn-detail">
258 - <summary>4 · Employment, contracts, tax & social insurance</summary>
259 - <div class="body">
260 - <ul>
261 - <li>Clarify whether each person is employed, self-employed, contracted for a work/service, or participating through a partner institution.</li>
262 - <li>Do not use freelance contracts to disguise an employment relationship; use the university/organisation's HR and legal process.</li>
263 - <li>Clarify tax/VAT treatment for independent activity with the competent tax authority or professional advice.</li>
264 - <li>Self-employed artists in Austria should check SVS status and whether a KSVF contribution subsidy may apply.</li>
265 - <li>KSVF support requires an application and specific insurance/income/artistic-activity conditions; it is not automatic.</li>
266 - <li>Keep a clean record of contracts, invoices, payment evidence and income/expense documentation.</li>
267 - </ul>
268 - <p><a href="https://www.ksvf.at/zuschuss" target="_blank" rel="noopener">KSVF contribution subsidy information</a></p>
269 - </div>
270 - </details>
271 -
272 - <details class="arsn-detail">
273 - <summary>5 · Copyright, performers' rights, licences & ownership</summary>
274 - <div class="body">
275 - <ul>
276 - <li>List third-party images, texts, music, film, software, datasets, designs, archives and artworks you plan to use.</li>
277 - <li>Clarify the exact rights needed: reproduction, adaptation, exhibition/performance, online publication, streaming, documentation, archive/repository deposit.</li>
278 - <li>Ownership of a physical artwork/object does not automatically include copyright exploitation rights.</li>
279 - <li>Clarify rights in newly created outputs between team members, institution, commissioned contributors and partners.</li>
280 - <li>Clarify authorship/credit, moral rights, performers' rights and documentation/photo/video permissions.</li>
281 - <li>Check collecting-society licences where relevant (e.g. music or represented visual works).</li>
282 - <li>Decide which open licence or rights statement, if any, will be used for outputs and metadata.</li>
283 - </ul>
284 - <p><a href="https://www.ris.bka.gv.at/GeltendeFassung.wxe?Abfrage=Bundesnormen&Gesetzesnummer=10001848" target="_blank" rel="noopener">Austrian Copyright Act (RIS)</a></p>
285 - </div>
286 - </details>
287 -
288 - <details class="arsn-detail">
289 - <summary>6 · Ethics, personal data, consent & participants</summary>
290 - <div class="body">
291 - <ul>
292 - <li>Identify whether you collect personal data, images, voices, interviews, location data, health data or other sensitive information.</li>
293 - <li>Define the legal basis, information provided to participants, consent where needed, withdrawal process and retention period.</li>
294 - <li>Separate consent to participate from permission to publish identifiable material where appropriate.</li>
295 - <li>Plan anonymisation/pseudonymisation where possible.</li>
296 - <li>Check secure storage, access, data sharing and transfers to external/cloud services or outside the EEA.</li>
297 - <li>For minors or vulnerable participants, clarify child protection, consent/assent, safeguarding and funder/institutional requirements.</li>
298 - <li>For participatory/co-creative artistic research, clarify ownership, attribution, benefit sharing and what participants can veto or withdraw.</li>
299 - <li>Check whether institutional ethics review is required before data collection begins.</li>
300 - </ul>
301 - <p><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Enable/Data%20Protection%20%26%20Ethics/">Data Protection &amp; Ethics</a></p>
302 - </div>
303 - </details>
304 -
305 - <details class="arsn-detail">
306 - <summary>7 · Venues, public events, safety, accessibility & insurance</summary>
307 - <div class="body">
308 - <ul>
309 - <li>Clarify venue permission, capacity, fire/safety rules, technical approvals, noise, opening hours and accessibility.</li>
310 - <li>In Vienna, public events can require notification or registration depending on type and audience capacity; check the Wiener Veranstaltungsgesetz and MA 36 guidance.</li>
311 - <li>Budget security, first aid, awareness measures, waste, technical staff and accessibility where relevant.</li>
312 - <li>If children/minors participate, check child-protection and safeguarding obligations.</li>
313 - <li>Clarify liability, equipment, transport, exhibition, travel and event insurance.</li>
314 - <li>For public space, construction/installation, animals, hazardous substances, lasers, drones or special technology, check additional permits early.</li>
315 - </ul>
316 - <p><a href="https://www.wien.gv.at/wirtschaft/oeffentliche-veranstaltung-planen-anmelden" target="_blank" rel="noopener">City of Vienna · planning public events</a></p>
317 - </div>
318 - </details>
319 -
320 - <details class="arsn-detail">
321 - <summary>8 · Data management, documentation, Open Science & preservation</summary>
322 - <div class="body">
323 - <ul>
324 - <li>Identify all data/material types: raw, processed, documentation, code, audiovisual files, physical/digital works.</li>
325 - <li>Define folder structure, file naming, versions/master files, storage, backup and access.</li>
326 - <li>Plan metadata and provenance so the artistic/research process remains understandable.</li>
327 - <li>Check whether the funder requires a Data Management Plan or open research data.</li>
328 - <li>Separate what may be public from what must be restricted.</li>
329 - <li>Plan identifiers, repository/deposit, file formats and preservation of technical dependencies.</li>
330 - <li>Budget documentation and preservation work; do not leave it until the final month.</li>
331 - </ul>
332 - </div>
333 - </details>
334 -
335 - <details class="arsn-detail">
336 - <summary>9 · Partners, governance, procurement & conflicts of interest</summary>
337 - <div class="body">
338 - <ul>
339 - <li>Document partner roles, budget responsibility, decision-making, IP, data sharing and publication rights.</li>
340 - <li>Use cooperation/consortium/subcontract agreements where required.</li>
341 - <li>Clarify who can commit the institution financially or contractually.</li>
342 - <li>Follow institutional/public procurement rules for purchases and external services.</li>
343 - <li>Document quotations/tenders where required.</li>
344 - <li>Identify conflicts of interest in commissioning, evaluation, procurement or partner selection.</li>
345 - </ul>
346 - </div>
347 - </details>
348 -
349 - <details class="arsn-detail">
350 - <summary>10 · Reporting, evidence & audit trail</summary>
351 - <div class="body">
352 - <ul>
353 - <li>Create a project cost centre/folder and evidence structure from day one.</li>
354 - <li>Keep contracts, invoices, payment evidence, travel documentation, approvals and procurement records.</li>
355 - <li>Track deliverables, milestones and funder communication.</li>
356 - <li>Use correct funder acknowledgements/logos and record dissemination.</li>
357 - <li>Request approval before material changes if the grant agreement requires it.</li>
358 - <li>Plan final narrative/financial reporting, output deposit, data/repository work and retention of records.</li>
359 - </ul>
360 - </div>
361 - </details>
362 - </section>
363 -
364 - <!-- APPLICATION PACK -->
365 - <section class="arsn-section">
366 - <div class="arsn-eyebrow" style="color:#8a4d36;margin-bottom:4px;">STEP 5 · APPLICATION PACK</div>
367 - <h3>Prepare these documents once and adapt them to each call</h3>
368 - <div class="arsn-grid">
369 - <div class="arsn-check">1-page project summary / abstract</div>
370 - <div class="arsn-check">full concept / research or artistic project description</div>
371 - <div class="arsn-check">research/artistic context and relevance</div>
372 - <div class="arsn-check">methods / artistic practice / work packages</div>
373 - <div class="arsn-check">timeline and milestones</div>
374 - <div class="arsn-check">team roles, CVs, portfolios, key works/publications</div>
375 - <div class="arsn-check">partner list + letters/agreements where needed</div>
376 - <div class="arsn-check">detailed budget + financing plan + co-funding</div>
377 - <div class="arsn-check">rights / IP / licensing plan</div>
378 - <div class="arsn-check">data protection / ethics / consent plan</div>
379 - <div class="arsn-check">data management / documentation / repository plan</div>
380 - <div class="arsn-check">communication / dissemination / audience plan</div>
381 - <div class="arsn-check">accessibility / inclusion / fair-pay considerations</div>
382 - <div class="arsn-check">risk register + mitigation</div>
383 - <div class="arsn-check">venue / permits / safety requirements if relevant</div>
384 - <div class="arsn-check">sustainability / environmental considerations if requested</div>
385 - </div>
386 - </section>
387 -
388 - <!-- LIVE SOURCES -->
389 - <section class="arsn-section">
390 - <div class="arsn-eyebrow" style="color:#8a4d36;margin-bottom:4px;">LIVE SOURCES</div>
391 - <h3>Where to check current calls and binding conditions</h3>
392 - <p>Use these as live entry points. Deadlines and conditions change; do not copy an old deadline from this page into your planning.</p>
393 -
394 - <div class="arsn-grid">
395 - <div class="arsn-source"><strong>Angewandte Open Calls</strong><small>Internal and external opportunities surfaced by the University.</small><br><a href="https://www.dieangewandte.at/en/news/open_calls" target="_blank" rel="noopener">Open calls</a></div>
396 - <div class="arsn-source"><strong>Support Kunst und Forschung</strong><small>Funding landscape, concept feedback, administrative/financial project design.</small><br><a href="https://www.dieangewandte.at/universitaet/organisation/planung_service_und_verwaltung/support_kunst_und_forschung" target="_blank" rel="noopener">Support Art &amp; Research</a></div>
397 - <div class="arsn-source"><strong>FWF</strong><small>PEEK / Arts-Based Research and other research funding.</small><br><a href="https://www.fwf.ac.at/en/funding" target="_blank" rel="noopener">FWF funding</a></div>
398 - <div class="arsn-source"><strong>BMWKMS · Kunst &amp; Kultur</strong><small>Federal artistic project funding, scholarships, mobility and discipline-specific calls.</small><br><a href="https://www.bmwkms.gv.at/themen/kunst-und-kultur/" target="_blank" rel="noopener">Current calls</a></div>
399 - <div class="arsn-source"><strong>Stadt Wien Kultur · MA 7</strong><small>Vienna cultural and science/research funding by field.</small><br><a href="https://www.wien.gv.at/kultur/foerderungen" target="_blank" rel="noopener">Funding overview</a></div>
400 - <div class="arsn-source"><strong>Creative Europe Desk Austria</strong><small>Advice on Creative Europe culture / cross-sectoral calls.</small><br><a href="https://www.creativeeurope.at/" target="_blank" rel="noopener">Creative Europe Austria</a></div>
401 - <div class="arsn-source"><strong>Culture Moves Europe</strong><small>International mobility and residency routes for artists/cultural professionals.</small><br><a href="https://culture.ec.europa.eu/culture-moves-europe" target="_blank" rel="noopener">Culture Moves Europe</a></div>
402 - <div class="arsn-source"><strong>FFG · Horizon Europe Cluster 2</strong><small>Culture, creativity, heritage, democracy and societal research/innovation.</small><br><a href="https://www.ffg.at/europa/heu/cluster2" target="_blank" rel="noopener">Cluster 2</a></div>
403 - <div class="arsn-source"><strong>OeAD · Erasmus+</strong><small>Education, curriculum and institutional cooperation.</small><br><a href="https://erasmusplus.oead.at/de/hochschulbildung/kooperationen/kooperationspartnerschaften" target="_blank" rel="noopener">Cooperation Partnerships</a></div>
404 - </div>
405 - </section>
406 -
407 - <!-- RED FLAGS -->
408 - <section class="arsn-section">
409 - <div class="arsn-eyebrow" style="color:#8a4d36;margin-bottom:4px;">STOP & CHECK</div>
410 - <h3>Red flags before you submit or start</h3>
411 - <div class="arsn-grid">
412 - <div class="arsn-warn"><strong>The project has already started.</strong><br>Many schemes do not fund completed or already-started activities/costs.</div>
413 - <div class="arsn-warn"><strong>The applicant is wrong.</strong><br>An individual cannot use a scheme for organisations, or vice versa.</div>
414 - <div class="arsn-warn"><strong>The call excludes your project type.</strong><br>Read exclusions, especially for university projects and arts-based research.</div>
415 - <div class="arsn-warn"><strong>The budget is built from wishes, not eligible costs.</strong><br>Rebuild it from the funder's cost rules.</div>
416 - <div class="arsn-warn"><strong>Rights/consent are unresolved.</strong><br>Do not promise open publication of material you may not be allowed to publish.</div>
417 - <div class="arsn-warn"><strong>No institutional lead time.</strong><br>External deadline ≠ internal deadline; get institutional approval early.</div>
418 - </div>
419 - </section>
420 -
421 - <div class="arsn-info" style="margin-bottom:14px;">
422 - <strong>Need help finding the right call?</strong>
423 - Bring Support Kunst und Forschung a one-paragraph project idea, expected duration, rough budget,
424 - applicant/partners and the type of output you want to create. That is usually enough to start a useful funding-fit conversation.
425 - </div>
426 -
427 - <div class="arsn-info">
428 - <strong>Next:</strong>
429 - Once the funding route and major constraints are clear, continue with
430 - <a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Enable/Project%20Planning%20%26%20Organisation/">Project Planning &amp; Organisation</a>,
431 - <a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Enable/Funding%20%26%20Funder%20Requirements/">Funding &amp; Funder Requirements</a>,
432 - and <a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Enable/Plan%20Your%20Data%20Management/">Plan Your Data Management</a>.
433 - </div>
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795 - ){
796 - return;
797 - }
798 -
799 - var text=normalizeText(el.textContent);
800 -
801 - if(
802 - text.length<2||
803 - text.length>90
804 - ){
805 - return;
806 - }
807 -
808 - var style=getComputedStyle(el);
809 -
810 - var bg=
811 - style.backgroundColor&&
812 - style.backgroundColor!=="rgba(0, 0, 0, 0)"&&
813 - style.backgroundColor!=="transparent";
814 -
815 - var border=
816 - num(style.borderTopWidth)+
817 - num(style.borderRightWidth)+
818 - num(style.borderBottomWidth)+
819 - num(style.borderLeftWidth);
820 -
821 - var mostlyUpper=
822 - text.length>=3&&
823 - text===text.toUpperCase();
824 -
825 - var exact=exactKnownFirstSection(el);
826 -
827 - var score=
828 - (exact?20:0)+
829 - (bg?6:0)+
830 - (border>=1?2:0)+
831 - (mostlyUpper?4:0)+
832 - (num(style.fontWeight)>=600?1:0);
833 -
834 - if(score>=7){
835 - candidates.push({
836 - el:el,
837 - relativeTop:relativeTop,
838 - width:r.width,
839 - score:score
840 - });
841 - }
842 - });
843 -
844 - if(!candidates.length)return null;
845 -
846 - candidates.sort(function(a,b){
847 - if(a.score!==b.score)return b.score-a.score;
848 - if(Math.abs(a.relativeTop-b.relativeTop)>3){
849 - return a.relativeTop-b.relativeTop;
850 - }
851 - return b.width-a.width;
852 - });
853 -
854 - // For exact known labels always prefer the earliest exact match.
855 - var exacts=candidates.filter(function(c){
856 - return exactKnownFirstSection(c.el);
857 - });
858 -
859 - if(exacts.length){
860 - exacts.sort(function(a,b){
861 - return a.relativeTop-b.relativeTop||b.width-a.width;
862 - });
863 - return exacts[0].el;
864 - }
865 -
866 - // Generic fallback: earliest high-confidence bar.
867 - candidates.sort(function(a,b){
868 - return a.relativeTop-b.relativeTop||b.score-a.score||b.width-a.width;
869 - });
870 -
871 - return candidates[0].el;
872 - }
873 -
874 - function alignFirstSections(cards){
875 - var rows=
876 - cards.map(function(card){
877 - var bar=
878 - visuallyFirstSectionBar(card);
879 -
880 - if(!bar)return null;
881 -
882 - var cardRect=
883 - card.getBoundingClientRect();
884 -
885 - var barRect=
886 - bar.getBoundingClientRect();
887 -
888 - return {
889 - card:card,
890 - bar:bar,
891 - relativeTop:
892 - barRect.top-cardRect.top,
893 - label:
894 - normalizeText(bar.textContent)
895 - };
896 - });
897 -
898 - // Conservative: only align when every card in the horizontal row
899 - // has a reliable first section bar.
900 - if(
901 - rows.some(function(row){
902 - return !row;
903 - })
904 - ){
905 - return null;
906 - }
907 -
908 - var targetTop=
909 - Math.max.apply(
910 - Math,
911 - rows.map(function(row){
912 - return row.relativeTop;
913 - })
914 - );
915 -
916 - rows.forEach(function(row){
917 - var delta=
918 - targetTop-
919 - row.relativeTop;
920 -
921 - if(delta<=1)return;
922 -
923 - saveOriginal(
924 - row.bar,
925 - originalMarginTop,
926 - "margin-top"
927 - );
928 -
929 - var currentMargin=
930 - num(
931 - getComputedStyle(
932 - row.bar
933 - ).marginTop
934 - );
935 -
936 - row.bar.style.setProperty(
937 - "margin-top",
938 - (
939 - currentMargin+
940 - delta
941 - )+"px"
942 - );
943 -
944 - row.bar.setAttribute(
945 - "data-sn-first-section-aligned",
946 - "4"
947 - );
948 -
949 - sectionManaged.add(row.bar);
950 - });
951 -
952 - return {
953 - labels:
954 - rows.map(function(row){
955 - return row.label;
956 - }),
957 - targetRelativeTop:
958 - Math.round(targetTop)
959 - };
960 - }
961 -
962 - function applyGroup(group){
963 - if(!validHorizontalGroup(group)){
964 - return null;
965 - }
966 -
967 - var cards=[];
968 - var seen=new Set();
969 -
970 - group.entries.forEach(function(entry){
971 - if(!seen.has(entry.target)){
972 - seen.add(entry.target);
973 - cards.push(entry.target);
974 - }
975 - });
976 -
977 - if(cards.length<2)return null;
978 -
979 - var firstSection=
980 - alignFirstSections(cards);
981 -
982 - // The section alignment can change natural card heights.
983 - // Measure only afterwards.
984 - var maxHeight=0;
985 -
986 - cards.forEach(function(card){
987 - maxHeight=Math.max(
988 - maxHeight,
989 - card.getBoundingClientRect().height
990 - );
991 - });
992 -
993 - maxHeight=Math.ceil(maxHeight);
994 -
995 - if(maxHeight<MIN_H)return null;
996 -
997 - cards.forEach(function(card){
998 - saveOriginal(
999 - card,
1000 - originalMinHeight,
1001 - "min-height"
1002 - );
1003 -
1004 - card.style.setProperty(
1005 - "min-height",
1006 - maxHeight+"px"
1007 - );
1008 -
1009 - card.setAttribute(
1010 - "data-sn-equal-height-managed",
1011 - "4"
1012 - );
1013 -
1014 - heightManaged.add(card);
1015 - });
1016 -
1017 - return {
1018 - cards:cards.length,
1019 - height:maxHeight,
1020 - firstSection:firstSection
1021 - };
1022 - }
1023 -
1024 - function run(){
1025 - reset();
1026 -
1027 - if(
1028 - window.innerWidth<=MOBILE_MAX
1029 - ){
1030 - return;
1031 - }
1032 -
1033 - var parents=
1034 - Array.from(
1035 - root.querySelectorAll("*")
1036 - ).filter(function(parent){
1037 - return (
1038 - visible(parent,MIN_W,MIN_H)&&
1039 - parent.children&&
1040 - parent.children.length>=2&&
1041 - parent.children.length<=MAX_PARENT_CHILDREN
1042 - );
1043 - });
1044 -
1045 - var touched=new Set();
1046 -
1047 - parents.forEach(function(parent){
1048 - var entries=[];
1049 -
1050 - Array.from(parent.children).forEach(function(child){
1051 - if(!visible(child,MIN_W,MIN_H))return;
1052 -
1053 - var target=pickTarget(child);
1054 - if(!target)return;
1055 -
1056 - entries.push({
1057 - target:target,
1058 - rect:target.getBoundingClientRect()
1059 - });
1060 - });
1061 -
1062 - if(entries.length<2)return;
1063 -
1064 - groupsByVisualRow(entries).forEach(function(group){
1065 - if(!validHorizontalGroup(group))return;
1066 -
1067 - var signature=
1068 - group.entries.map(function(entry){
1069 - return entry.target;
1070 - });
1071 -
1072 - if(
1073 - !signature.some(function(el){
1074 - return !touched.has(el);
1075 - })
1076 - ){
1077 - return;
1078 - }
1079 -
1080 - var applied=
1081 - applyGroup(group);
1082 -
1083 - if(applied){
1084 - signature.forEach(function(el){
1085 - touched.add(el);
1086 - });
1087 - }
1088 - });
1089 - });
1090 - }
1091 -
1092 - function schedule(){
1093 - if(raf)cancelAnimationFrame(raf);
1094 -
1095 - raf=requestAnimationFrame(function(){
1096 - raf=requestAnimationFrame(function(){
1097 - raf=0;
1098 - run();
1099 - });
1100 - });
1101 - }
1102 -
1103 - addEventListener("resize",schedule,{passive:true});
1104 - addEventListener("load",schedule,{once:true});
1105 -
1106 - root.addEventListener(
1107 - "click",
1108 - function(){
1109 - setTimeout(schedule,0);
1110 - },
1111 - true
1112 - );
1113 -
1114 - Array.from(root.querySelectorAll("img")).forEach(function(img){
1115 - if(!img.complete){
1116 - img.addEventListener("load",schedule,{once:true});
1117 - }
1118 - });
1119 -
1120 - if(document.fonts&&document.fonts.ready){
1121 - document.fonts.ready.then(schedule);
1122 - }
1123 -
1124 - schedule();
1125 - setTimeout(schedule,200);
1126 - setTimeout(schedule,650);
1127 - setTimeout(schedule,1400);
1128 -})();
1129 -</script>
1130 -<!-- SN_HORIZONTAL_BOX_HARMONIZER_END -->
1131 -{{/html}}
1132 -