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Last modified by Veronika Kocher on Friday, 04 Sep 2026 15:32
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edited by Veronika Kocher
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1 -en
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1 -project setup|research data management|research data|project lifecycle
1 +get|started
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1 -{{html clean="false"}}
1 +Start here if you are new to data management in Art & Research or are setting up a new project.
2 2  
3 -<style>
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38 -</style>
3 +== Overview ==
39 39  
40 -<div class="arsn-topic-page">
5 +Add a concise explanation of this topic and why it matters for Art & Research projects.
41 41  
42 - <section class="arsn-card" style="margin-bottom:18px;overflow:hidden;border-left:6px solid #e94b13;">
43 - <div class="arsn-hero-image"><img src="https://xwiki.uni-ak.ac.at/bin/download/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/WebHome/enable.png" alt="Planning an artistic or research project" /></div>
44 - <div style="padding:18px 21px 20px 21px;">
45 - <div class="arsn-eyebrow" style="color:#8a4d36;margin-bottom:5px;">ENABLE · GET STARTED · AUSTRIA</div>
46 - <h2 style="font-size:27px;line-height:1.2;margin:0 0 8px 0;color:#2c2926;">From project idea to a fundable, workable project</h2>
47 - <p style="margin:0;color:#5e5953;line-height:1.6;max-width:1100px;">
48 - Use this page to clarify your project before you search for funding or start spending money.
49 - It is designed for artistic projects, arts-based research, artistic research, interdisciplinary work
50 - and research projects in the Austrian university and cultural sector.
51 - </p>
52 - </div>
53 - </section>
7 +== What you need to know ==
54 54  
55 - <div class="arsn-info" style="margin-bottom:20px;">
56 - <strong>Start with one distinction:</strong>
57 - Are you developing the project <strong>through the University of Applied Arts Vienna</strong>,
58 - or are you applying <strong>independently as an artist, collective, association or other legal entity</strong>?
59 - The applicant, employer, contracting route, budget rules, social insurance, tax treatment and signing authority can be different.
60 - </div>
9 +* Key concepts
10 +* Relevant requirements
11 +* Important distinctions
61 61  
62 - <div class="arsn-warn" style="margin-bottom:26px;">
63 - <strong>Planning guidance — not legal or tax advice.</strong>
64 - Funding rules, tax, social insurance, labour law, copyright, data protection and event requirements depend on your status,
65 - the funder and the concrete project. Always use the current call document and current institutional rules as the binding source.
66 - </div>
13 +== What you need to do ==
67 67  
68 - <!-- PROJECT PASSPORT -->
69 - <section class="arsn-section">
70 - <div class="arsn-eyebrow" style="color:#8a4d36;margin-bottom:4px;">STEP 1 · PROJECT PASSPORT</div>
71 - <h3>Write down the project before looking for a call</h3>
72 - <p>A call should fit the project — do not redesign the project around the first funding scheme you find.</p>
15 +1. Identify what applies to your project.
16 +2. Document the relevant decisions.
17 +3. Use appropriate institutional services and support where needed.
73 73  
74 - <div class="arsn-grid">
75 - <div class="arsn-check"><strong>Working title + one-sentence idea</strong><br><span style="color:#6a655e;">What are you doing, with whom, and why now?</span></div>
76 - <div class="arsn-check"><strong>Project type</strong><br><span style="color:#6a655e;">Arts-based research, artistic production, cultural project, research, education, mobility, innovation?</span></div>
77 - <div class="arsn-check"><strong>Core question / objective</strong><br><span style="color:#6a655e;">What will be explored, created, tested, changed or made possible?</span></div>
78 - <div class="arsn-check"><strong>Methods / artistic practice</strong><br><span style="color:#6a655e;">How does artistic practice, research or experimentation generate knowledge or results?</span></div>
79 - <div class="arsn-check"><strong>People and roles</strong><br><span style="color:#6a655e;">PI/project lead, artists, researchers, technicians, partners, participants, administration.</span></div>
80 - <div class="arsn-check"><strong>Host / applicant</strong><br><span style="color:#6a655e;">University, individual, association, company, consortium, partner institution?</span></div>
81 - <div class="arsn-check"><strong>Duration and earliest start</strong><br><span style="color:#6a655e;">Include preparation, production/research, presentation, documentation and closure.</span></div>
82 - <div class="arsn-check"><strong>Outputs</strong><br><span style="color:#6a655e;">Works, exhibitions, performances, publications, datasets, software, methods, workshops, documentation.</span></div>
83 - <div class="arsn-check"><strong>Audience / users / communities</strong><br><span style="color:#6a655e;">Who should encounter, use or benefit from the work?</span></div>
84 - <div class="arsn-check"><strong>Rough budget</strong><br><span style="color:#6a655e;">Personnel, fees, materials, travel, equipment, services, rights, access, documentation, publication.</span></div>
85 - <div class="arsn-check"><strong>Risks / constraints</strong><br><span style="color:#6a655e;">Rights, personal data, participants, minors, safety, access, technical dependencies, permits.</span></div>
86 - <div class="arsn-check"><strong>After the project</strong><br><span style="color:#6a655e;">What will be published, preserved, archived, handed over or deleted?</span></div>
87 - </div>
88 - </section>
19 +== Key questions ==
89 89  
90 - <!-- FUNDING ROUTE -->
91 - <section class="arsn-section">
92 - <div class="arsn-eyebrow" style="color:#8a4d36;margin-bottom:4px;">STEP 2 · FUNDING ROUTE</div>
93 - <h3>Where should I look for a call?</h3>
94 - <p>Use the project type to narrow the funding landscape. These are starting points, not automatic matches.</p>
21 +* What needs to be decided?
22 +* Who is responsible?
23 +* What needs to be documented?
24 +* Are there legal, ethical or technical constraints?
25 +* What needs to happen before the next project phase?
95 95  
96 - <div class="arsn-grid">
97 - <div class="arsn-call" style="border-top-color:#21b6d7">
98 - <h4>Arts-based research / artistic research</h4>
99 - <p><strong>Start with:</strong> FWF Arts-Based Research (PEEK), Angewandte internal research funding and Support Art &amp; Research.</p>
100 - <p style="font-size:13px;">PEEK is for high-quality arts-based research where artistic practice is central to the research question and the project is carried out at an Austrian research institution.</p>
101 - <a href="https://www.fwf.ac.at/en/funding/portfolio/projects/arts-based-research" target="_blank" rel="noopener">FWF Arts-Based Research (PEEK)</a>
102 - </div>
27 +== Services & Tools ==
103 103  
104 - <div class="arsn-call" style="border-top-color:#21b6d7">
105 - <h4>Basic research beyond PEEK</h4>
106 - <p><strong>Start with:</strong> FWF project funding and the broader FWF portfolio.</p>
107 - <p style="font-size:13px;">Use this when the project is primarily research and the arts-based PEEK profile is not the best fit.</p>
108 - <a href="https://www.fwf.ac.at/en/funding/steps-to-your-fwf-project/find-funding" target="_blank" rel="noopener">FWF Find Funding</a>
109 - </div>
29 +Add links to relevant institutional services, infrastructure and tools.
110 110  
111 - <div class="arsn-call" style="border-top-color:#e94b13">
112 - <h4>Small / short internal development at the Angewandte</h4>
113 - <p><strong>Start with:</strong> SUP and current internal calls such as PORT or successor schemes.</p>
114 - <p style="font-size:13px;">SUP is currently open on a rolling basis for employees and doctoral students for small-scale, short-term activities supporting art and research.</p>
115 - <a href="https://www.dieangewandte.at/en/news/open_calls" target="_blank" rel="noopener">Angewandte Open Calls</a>
116 - </div>
31 +== Info Sheets & Checklists ==
117 117  
118 - <div class="arsn-call" style="border-top-color:#e94b13">
119 - <h4>Artistic production, exhibition, publication or presentation</h4>
120 - <p><strong>Start with:</strong> BMWKMS federal arts funding and the relevant discipline; for Vienna-based work also check MA 7.</p>
121 - <p style="font-size:13px;">Choose the artistic discipline first. Production funding is not automatically research funding.</p>
122 - <a href="https://www.bmwkms.gv.at/themen/kunst-und-kultur/" target="_blank" rel="noopener">Federal arts &amp; culture calls</a>
123 - </div>
33 +Add links to related Info Sheets, checklists and templates.
124 124  
125 - <div class="arsn-call" style="border-top-color:#f0aa00">
126 - <h4>Vienna-based cultural or research project</h4>
127 - <p><strong>Start with:</strong> Stadt Wien Kultur (MA 7), then the relevant field.</p>
128 - <p style="font-size:13px;">Read exclusions carefully. Current 2026 MA 7 visual/media-art rules explicitly exclude artistic-research projects, while the science/research field has different eligibility and exclusions.</p>
129 - <a href="https://www.wien.gv.at/kultur/foerderungen" target="_blank" rel="noopener">MA 7 funding overview</a>
130 - </div>
35 +== Tutorials ==
131 131  
132 - <div class="arsn-call" style="border-top-color:#38b76a">
133 - <h4>European cultural cooperation</h4>
134 - <p><strong>Start with:</strong> Creative Europe Culture.</p>
135 - <p style="font-size:13px;">Best for transnational cooperation between cultural and creative organisations. Cooperation calls are organisational, not individual, funding instruments.</p>
136 - <a href="https://culture.ec.europa.eu/funding/calls" target="_blank" rel="noopener">Creative Europe calls</a>
137 - </div>
37 +Add links to step-by-step tutorials for this topic.
138 138  
139 - <div class="arsn-call" style="border-top-color:#38b76a">
140 - <h4>Artist mobility / residency</h4>
141 - <p><strong>Start with:</strong> Culture Moves Europe and current federal mobility / residency schemes.</p>
142 - <p style="font-size:13px;">Use this route when international movement, exchange or residency is the primary funded activity.</p>
143 - <a href="https://culture.ec.europa.eu/culture-moves-europe" target="_blank" rel="noopener">Culture Moves Europe</a>
144 - </div>
39 +== Related Topics ==
145 145  
146 - <div class="arsn-call" style="border-top-color:#21b6d7">
147 - <h4>European collaborative research on culture / society</h4>
148 - <p><strong>Start with:</strong> Horizon Europe Cluster 2 via FFG.</p>
149 - <p style="font-size:13px;">Relevant for larger international research and innovation consortia in culture, creativity, heritage, democracy and social transformation.</p>
150 - <a href="https://www.ffg.at/europa/heu/cluster2" target="_blank" rel="noopener">FFG · Horizon Europe Cluster 2</a>
151 - </div>
41 +Add links to related pages in Enable, Work & Manage, and Publish & Share.
152 152  
153 - <div class="arsn-call" style="border-top-color:#21b6d7">
154 - <h4>Teaching / curriculum / institutional cooperation</h4>
155 - <p><strong>Start with:</strong> Erasmus+ Cooperation Partnerships via OeAD.</p>
156 - <p style="font-size:13px;">Suitable when educational cooperation, curriculum, capacity building or institutional learning is central.</p>
157 - <a href="https://erasmusplus.oead.at/de/hochschulbildung/kooperationen/kooperationspartnerschaften" target="_blank" rel="noopener">OeAD · Erasmus+ partnerships</a>
158 - </div>
159 - </div>
160 - </section>
43 +== Need help? ==
161 161  
162 - <div class="arsn-info" style="margin-bottom:26px;">
163 - <strong>Best first contact at the Angewandte:</strong>
164 - Support Kunst und Forschung supports the content, administrative and financial development of artistic,
165 - scientific and arts-based research projects and works with FWF, FFG, EU programmes, City of Vienna and other funders.
166 - <div style="margin-top:7px;">
167 - <a href="https://www.dieangewandte.at/universitaet/organisation/planung_service_und_verwaltung/support_kunst_und_forschung" target="_blank" rel="noopener">Support Kunst und Forschung</a>
168 - · <a href="mailto:projektsupport@uni-ak.ac.at">projektsupport@uni-ak.ac.at</a>
169 - </div>
170 - </div>
45 +Not sure what applies to your project? Contact Art & Research Services for support.
171 171  
172 - <!-- CALL FIT -->
173 - <section class="arsn-section">
174 - <div class="arsn-eyebrow" style="color:#8a4d36;margin-bottom:4px;">STEP 3 · CALL FIT</div>
175 - <h3>Read the funding conditions in this order</h3>
176 - <p>If one of the first five points fails, stop and look for a better call before investing time in the proposal.</p>
47 +TODO: Replace this line with the central contact-form link once the form is available.
177 177  
178 - <table class="arsn-table">
179 - <thead><tr><th>#</th><th>Check</th><th>What to verify</th></tr></thead>
180 - <tbody>
181 - <tr><td>1</td><td><strong>Applicant</strong></td><td>Individual, university, association, company, consortium? Citizenship/residence/seat requirements?</td></tr>
182 - <tr><td>2</td><td><strong>Project scope</strong></td><td>Does the call explicitly fund your kind of research, artistic practice, production, mobility or cooperation?</td></tr>
183 - <tr><td>3</td><td><strong>Exclusions</strong></td><td>Students? University study projects? Already-started projects? Artistic research? Commercial activity? Foreign activity?</td></tr>
184 - <tr><td>4</td><td><strong>Timing</strong></td><td>Deadline, internal deadline, earliest eligible project start, maximum duration, decision date.</td></tr>
185 - <tr><td>5</td><td><strong>Funding amount</strong></td><td>Minimum/maximum grant, full or partial funding, required own contribution or co-financing.</td></tr>
186 - <tr><td>6</td><td><strong>Eligible costs</strong></td><td>Personnel, fees, travel, materials, equipment, services, venue, publication, subcontracting, overhead, VAT.</td></tr>
187 - <tr><td>7</td><td><strong>Personnel rules</strong></td><td>Salary rates, fair-pay requirements, employment status, eligible working time, honoraria.</td></tr>
188 - <tr><td>8</td><td><strong>Partners</strong></td><td>Required number/countries, lead/partner roles, letters, consortium or cooperation agreements.</td></tr>
189 - <tr><td>9</td><td><strong>Evaluation</strong></td><td>Quality, innovation, artistic/research excellence, impact, feasibility, audience, sustainability, inclusion/diversity.</td></tr>
190 - <tr><td>10</td><td><strong>Submission route</strong></td><td>Who presses submit? Institution, PI, individual? ID Austria, elane, Funding & Tenders Portal, OID/PIC?</td></tr>
191 - <tr><td>11</td><td><strong>Double funding</strong></td><td>May the same costs/project receive other public funding? Which co-funding must be declared?</td></tr>
192 - <tr><td>12</td><td><strong>Rights / Open Science</strong></td><td>IP ownership, licences, publication, open access, research data, repository or communication obligations.</td></tr>
193 - <tr><td>13</td><td><strong>Ethics / security</strong></td><td>Personal data, human participants, vulnerable groups, minors, dual use, confidential material.</td></tr>
194 - <tr><td>14</td><td><strong>Reporting</strong></td><td>Financial evidence, final report, deliverables, time records, logos/acknowledgement, audits, retention periods.</td></tr>
195 - <tr><td>15</td><td><strong>Change rules</strong></td><td>Which budget, team, timeline or output changes require prior approval?</td></tr>
196 - </tbody>
197 - </table>
198 - </section>
199 -
200 - <div class="arsn-warn" style="margin-bottom:26px;">
201 - <strong>Do not choose a funding line by its title alone.</strong>
202 - In Austria, neighbouring funding fields can have opposite exclusions. For example, current MA 7 visual/media-art rules
203 - exclude artistic-research projects, while FWF PEEK is specifically designed for arts-based research.
204 - </div>
205 -
206 - <!-- AUSTRIA-SPECIFIC CLARIFICATIONS -->
207 - <section class="arsn-section">
208 - <div class="arsn-eyebrow" style="color:#8a4d36;margin-bottom:4px;">STEP 4 · AUSTRIA-SPECIFIC SETUP</div>
209 - <h3>What should be clarified before submission or project start?</h3>
210 -
211 - <details class="arsn-detail" open>
212 - <summary>1 · Applicant, institution & signing authority</summary>
213 - <div class="body">
214 - <ul>
215 - <li>Decide who is legally applying and receiving the grant.</li>
216 - <li>If the project is hosted by the Angewandte, clarify the institutional submission and approval route early.</li>
217 - <li>Check whether the funder requires an Austrian research institution, Austrian residence/citizenship, an Austrian legal entity or an international consortium.</li>
218 - <li>Clarify who may sign applications, contracts, partner agreements and declarations.</li>
219 - <li>For FWF programmes in PROFI mode, the research institution submits on behalf of the researcher; programme-specific rules still apply.</li>
220 - </ul>
221 - </div>
222 - </details>
223 -
224 - <details class="arsn-detail">
225 - <summary>2 · Concept, artistic/research design & evidence of quality</summary>
226 - <div class="body">
227 - <ul>
228 - <li>State the artistic/research question and why the project is needed now.</li>
229 - <li>Describe the artistic practice, research methods and how they generate knowledge/results.</li>
230 - <li>Position the project in relevant artistic, scholarly and cultural contexts.</li>
231 - <li>Explain what is genuinely new, experimental or distinctive.</li>
232 - <li>Define work packages, milestones, decision points and dependencies.</li>
233 - <li>Describe expected outputs and how success/quality will be assessed.</li>
234 - <li>Prepare relevant portfolio, CV, publications/works, prior projects and references.</li>
235 - </ul>
236 - </div>
237 - </details>
238 -
239 - <details class="arsn-detail">
240 - <summary>3 · Budget, fair pay, co-financing & cash flow</summary>
241 - <div class="body">
242 - <ul>
243 - <li>Budget personnel/employment, artist fees and external services separately.</li>
244 - <li>Include employer costs/social contributions where applicable.</li>
245 - <li>Budget materials, production, equipment, software, travel, accommodation, transport, venue, insurance, documentation, accessibility, rights/licences, publication and preservation.</li>
246 - <li>Check funder-specific salary rates, fair-pay expectations and maximum eligible rates.</li>
247 - <li>Check whether equipment is fully eligible, depreciated, capped or needs institutional procurement.</li>
248 - <li>Clarify VAT treatment and whether it is an eligible cost for the applicant.</li>
249 - <li>Check indirect costs/overheads and whether they are fixed, capped or excluded.</li>
250 - <li>Identify co-funding, own contribution and in-kind contributions and whether they must already be confirmed.</li>
251 - <li>Plan cash flow: when is funding actually paid, and who pre-finances costs?</li>
252 - <li>Never assume costs incurred before the eligible project start can be reimbursed.</li>
253 - </ul>
254 - </div>
255 - </details>
256 -
257 - <details class="arsn-detail">
258 - <summary>4 · Employment, contracts, tax & social insurance</summary>
259 - <div class="body">
260 - <ul>
261 - <li>Clarify whether each person is employed, self-employed, contracted for a work/service, or participating through a partner institution.</li>
262 - <li>Do not use freelance contracts to disguise an employment relationship; use the university/organisation's HR and legal process.</li>
263 - <li>Clarify tax/VAT treatment for independent activity with the competent tax authority or professional advice.</li>
264 - <li>Self-employed artists in Austria should check SVS status and whether a KSVF contribution subsidy may apply.</li>
265 - <li>KSVF support requires an application and specific insurance/income/artistic-activity conditions; it is not automatic.</li>
266 - <li>Keep a clean record of contracts, invoices, payment evidence and income/expense documentation.</li>
267 - </ul>
268 - <p><a href="https://www.ksvf.at/zuschuss" target="_blank" rel="noopener">KSVF contribution subsidy information</a></p>
269 - </div>
270 - </details>
271 -
272 - <details class="arsn-detail">
273 - <summary>5 · Copyright, performers' rights, licences & ownership</summary>
274 - <div class="body">
275 - <ul>
276 - <li>List third-party images, texts, music, film, software, datasets, designs, archives and artworks you plan to use.</li>
277 - <li>Clarify the exact rights needed: reproduction, adaptation, exhibition/performance, online publication, streaming, documentation, archive/repository deposit.</li>
278 - <li>Ownership of a physical artwork/object does not automatically include copyright exploitation rights.</li>
279 - <li>Clarify rights in newly created outputs between team members, institution, commissioned contributors and partners.</li>
280 - <li>Clarify authorship/credit, moral rights, performers' rights and documentation/photo/video permissions.</li>
281 - <li>Check collecting-society licences where relevant (e.g. music or represented visual works).</li>
282 - <li>Decide which open licence or rights statement, if any, will be used for outputs and metadata.</li>
283 - </ul>
284 - <p><a href="https://www.ris.bka.gv.at/GeltendeFassung.wxe?Abfrage=Bundesnormen&Gesetzesnummer=10001848" target="_blank" rel="noopener">Austrian Copyright Act (RIS)</a></p>
285 - </div>
286 - </details>
287 -
288 - <details class="arsn-detail">
289 - <summary>6 · Ethics, personal data, consent & participants</summary>
290 - <div class="body">
291 - <ul>
292 - <li>Identify whether you collect personal data, images, voices, interviews, location data, health data or other sensitive information.</li>
293 - <li>Define the legal basis, information provided to participants, consent where needed, withdrawal process and retention period.</li>
294 - <li>Separate consent to participate from permission to publish identifiable material where appropriate.</li>
295 - <li>Plan anonymisation/pseudonymisation where possible.</li>
296 - <li>Check secure storage, access, data sharing and transfers to external/cloud services or outside the EEA.</li>
297 - <li>For minors or vulnerable participants, clarify child protection, consent/assent, safeguarding and funder/institutional requirements.</li>
298 - <li>For participatory/co-creative artistic research, clarify ownership, attribution, benefit sharing and what participants can veto or withdraw.</li>
299 - <li>Check whether institutional ethics review is required before data collection begins.</li>
300 - </ul>
301 - <p><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Enable/Data%20Protection%20%26%20Ethics/">Data Protection &amp; Ethics</a></p>
302 - </div>
303 - </details>
304 -
305 - <details class="arsn-detail">
306 - <summary>7 · Venues, public events, safety, accessibility & insurance</summary>
307 - <div class="body">
308 - <ul>
309 - <li>Clarify venue permission, capacity, fire/safety rules, technical approvals, noise, opening hours and accessibility.</li>
310 - <li>In Vienna, public events can require notification or registration depending on type and audience capacity; check the Wiener Veranstaltungsgesetz and MA 36 guidance.</li>
311 - <li>Budget security, first aid, awareness measures, waste, technical staff and accessibility where relevant.</li>
312 - <li>If children/minors participate, check child-protection and safeguarding obligations.</li>
313 - <li>Clarify liability, equipment, transport, exhibition, travel and event insurance.</li>
314 - <li>For public space, construction/installation, animals, hazardous substances, lasers, drones or special technology, check additional permits early.</li>
315 - </ul>
316 - <p><a href="https://www.wien.gv.at/wirtschaft/oeffentliche-veranstaltung-planen-anmelden" target="_blank" rel="noopener">City of Vienna · planning public events</a></p>
317 - </div>
318 - </details>
319 -
320 - <details class="arsn-detail">
321 - <summary>8 · Data management, documentation, Open Science & preservation</summary>
322 - <div class="body">
323 - <ul>
324 - <li>Identify all data/material types: raw, processed, documentation, code, audiovisual files, physical/digital works.</li>
325 - <li>Define folder structure, file naming, versions/master files, storage, backup and access.</li>
326 - <li>Plan metadata and provenance so the artistic/research process remains understandable.</li>
327 - <li>Check whether the funder requires a Data Management Plan or open research data.</li>
328 - <li>Separate what may be public from what must be restricted.</li>
329 - <li>Plan identifiers, repository/deposit, file formats and preservation of technical dependencies.</li>
330 - <li>Budget documentation and preservation work; do not leave it until the final month.</li>
331 - </ul>
332 - </div>
333 - </details>
334 -
335 - <details class="arsn-detail">
336 - <summary>9 · Partners, governance, procurement & conflicts of interest</summary>
337 - <div class="body">
338 - <ul>
339 - <li>Document partner roles, budget responsibility, decision-making, IP, data sharing and publication rights.</li>
340 - <li>Use cooperation/consortium/subcontract agreements where required.</li>
341 - <li>Clarify who can commit the institution financially or contractually.</li>
342 - <li>Follow institutional/public procurement rules for purchases and external services.</li>
343 - <li>Document quotations/tenders where required.</li>
344 - <li>Identify conflicts of interest in commissioning, evaluation, procurement or partner selection.</li>
345 - </ul>
346 - </div>
347 - </details>
348 -
349 - <details class="arsn-detail">
350 - <summary>10 · Reporting, evidence & audit trail</summary>
351 - <div class="body">
352 - <ul>
353 - <li>Create a project cost centre/folder and evidence structure from day one.</li>
354 - <li>Keep contracts, invoices, payment evidence, travel documentation, approvals and procurement records.</li>
355 - <li>Track deliverables, milestones and funder communication.</li>
356 - <li>Use correct funder acknowledgements/logos and record dissemination.</li>
357 - <li>Request approval before material changes if the grant agreement requires it.</li>
358 - <li>Plan final narrative/financial reporting, output deposit, data/repository work and retention of records.</li>
359 - </ul>
360 - </div>
361 - </details>
362 - </section>
363 -
364 - <!-- APPLICATION PACK -->
365 - <section class="arsn-section">
366 - <div class="arsn-eyebrow" style="color:#8a4d36;margin-bottom:4px;">STEP 5 · APPLICATION PACK</div>
367 - <h3>Prepare these documents once and adapt them to each call</h3>
368 - <div class="arsn-grid">
369 - <div class="arsn-check">1-page project summary / abstract</div>
370 - <div class="arsn-check">full concept / research or artistic project description</div>
371 - <div class="arsn-check">research/artistic context and relevance</div>
372 - <div class="arsn-check">methods / artistic practice / work packages</div>
373 - <div class="arsn-check">timeline and milestones</div>
374 - <div class="arsn-check">team roles, CVs, portfolios, key works/publications</div>
375 - <div class="arsn-check">partner list + letters/agreements where needed</div>
376 - <div class="arsn-check">detailed budget + financing plan + co-funding</div>
377 - <div class="arsn-check">rights / IP / licensing plan</div>
378 - <div class="arsn-check">data protection / ethics / consent plan</div>
379 - <div class="arsn-check">data management / documentation / repository plan</div>
380 - <div class="arsn-check">communication / dissemination / audience plan</div>
381 - <div class="arsn-check">accessibility / inclusion / fair-pay considerations</div>
382 - <div class="arsn-check">risk register + mitigation</div>
383 - <div class="arsn-check">venue / permits / safety requirements if relevant</div>
384 - <div class="arsn-check">sustainability / environmental considerations if requested</div>
385 - </div>
386 - </section>
387 -
388 - <!-- LIVE SOURCES -->
389 - <section class="arsn-section">
390 - <div class="arsn-eyebrow" style="color:#8a4d36;margin-bottom:4px;">LIVE SOURCES</div>
391 - <h3>Where to check current calls and binding conditions</h3>
392 - <p>Use these as live entry points. Deadlines and conditions change; do not copy an old deadline from this page into your planning.</p>
393 -
394 - <div class="arsn-grid">
395 - <div class="arsn-source"><strong>Angewandte Open Calls</strong><small>Internal and external opportunities surfaced by the University.</small><br><a href="https://www.dieangewandte.at/en/news/open_calls" target="_blank" rel="noopener">Open calls</a></div>
396 - <div class="arsn-source"><strong>Support Kunst und Forschung</strong><small>Funding landscape, concept feedback, administrative/financial project design.</small><br><a href="https://www.dieangewandte.at/universitaet/organisation/planung_service_und_verwaltung/support_kunst_und_forschung" target="_blank" rel="noopener">Support Art &amp; Research</a></div>
397 - <div class="arsn-source"><strong>FWF</strong><small>PEEK / Arts-Based Research and other research funding.</small><br><a href="https://www.fwf.ac.at/en/funding" target="_blank" rel="noopener">FWF funding</a></div>
398 - <div class="arsn-source"><strong>BMWKMS · Kunst &amp; Kultur</strong><small>Federal artistic project funding, scholarships, mobility and discipline-specific calls.</small><br><a href="https://www.bmwkms.gv.at/themen/kunst-und-kultur/" target="_blank" rel="noopener">Current calls</a></div>
399 - <div class="arsn-source"><strong>Stadt Wien Kultur · MA 7</strong><small>Vienna cultural and science/research funding by field.</small><br><a href="https://www.wien.gv.at/kultur/foerderungen" target="_blank" rel="noopener">Funding overview</a></div>
400 - <div class="arsn-source"><strong>Creative Europe Desk Austria</strong><small>Advice on Creative Europe culture / cross-sectoral calls.</small><br><a href="https://www.creativeeurope.at/" target="_blank" rel="noopener">Creative Europe Austria</a></div>
401 - <div class="arsn-source"><strong>Culture Moves Europe</strong><small>International mobility and residency routes for artists/cultural professionals.</small><br><a href="https://culture.ec.europa.eu/culture-moves-europe" target="_blank" rel="noopener">Culture Moves Europe</a></div>
402 - <div class="arsn-source"><strong>FFG · Horizon Europe Cluster 2</strong><small>Culture, creativity, heritage, democracy and societal research/innovation.</small><br><a href="https://www.ffg.at/europa/heu/cluster2" target="_blank" rel="noopener">Cluster 2</a></div>
403 - <div class="arsn-source"><strong>OeAD · Erasmus+</strong><small>Education, curriculum and institutional cooperation.</small><br><a href="https://erasmusplus.oead.at/de/hochschulbildung/kooperationen/kooperationspartnerschaften" target="_blank" rel="noopener">Cooperation Partnerships</a></div>
404 - </div>
405 - </section>
406 -
407 - <!-- RED FLAGS -->
408 - <section class="arsn-section">
409 - <div class="arsn-eyebrow" style="color:#8a4d36;margin-bottom:4px;">STOP & CHECK</div>
410 - <h3>Red flags before you submit or start</h3>
411 - <div class="arsn-grid">
412 - <div class="arsn-warn"><strong>The project has already started.</strong><br>Many schemes do not fund completed or already-started activities/costs.</div>
413 - <div class="arsn-warn"><strong>The applicant is wrong.</strong><br>An individual cannot use a scheme for organisations, or vice versa.</div>
414 - <div class="arsn-warn"><strong>The call excludes your project type.</strong><br>Read exclusions, especially for university projects and arts-based research.</div>
415 - <div class="arsn-warn"><strong>The budget is built from wishes, not eligible costs.</strong><br>Rebuild it from the funder's cost rules.</div>
416 - <div class="arsn-warn"><strong>Rights/consent are unresolved.</strong><br>Do not promise open publication of material you may not be allowed to publish.</div>
417 - <div class="arsn-warn"><strong>No institutional lead time.</strong><br>External deadline ≠ internal deadline; get institutional approval early.</div>
418 - </div>
419 - </section>
420 -
421 - <div class="arsn-info" style="margin-bottom:14px;">
422 - <strong>Need help finding the right call?</strong>
423 - Bring Support Kunst und Forschung a one-paragraph project idea, expected duration, rough budget,
424 - applicant/partners and the type of output you want to create. That is usually enough to start a useful funding-fit conversation.
425 - </div>
426 -
427 - <div class="arsn-info">
428 - <strong>Next:</strong>
429 - Once the funding route and major constraints are clear, continue with
430 - <a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Enable/Project%20Planning%20%26%20Organisation/">Project Planning &amp; Organisation</a>,
431 - <a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Enable/Funding%20%26%20Funder%20Requirements/">Funding &amp; Funder Requirements</a>,
432 - and <a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Enable/Plan%20Your%20Data%20Management/">Plan Your Data Management</a>.
433 - </div>
434 -
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