Funding & Funder Requirements

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<div class="ffr-eye" style="color:#8a4d36;margin-bottom:5px;">PREPARE · PLAN & ORGANISE</div>

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<h2 style="font-size:27px;line-height:1.2;margin:0 0 8px;color:#2c2926;">Connect funding opportunities and funder requirements to the project early — and involve Support Art and Research in good time</h2>

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Funding conditions affect the project idea, proposal, budget, personnel, data management, Open Science, rights, communication,

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reporting, preservation and project closure. Support Art and Research (SKF) accompanies project-based artistic,

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scientific and artistic-scientific work from development and funding orientation through submission and implementation

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to reporting, closure and possible follow-up perspectives.

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<div class="ffr-eye" style="color:#8a4d36;margin-bottom:5px;">CENTRAL FIRST STEP</div>

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<h3>Contact Support Art and Research as early as possible</h3>

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<p>

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If you want to develop a project idea, identify suitable funding, assess a call,

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prepare a proposal or translate funder conditions into project planning, SKF is the central project and funding hub.

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The unit provides substantive, administrative, financial and conceptual support, expert feedback on project concepts,

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accompanies submission processes and coordinates with the relevant specialist services of the University where needed.

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</p>

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<p>

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For project and funding enquiries: <strong>projektsupport@uni-ak.ac.at</strong><br>

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General unit contact: <strong>support_kf@uni-ak.ac.at</strong>

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</p>

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<a class="ffr-cta" href="mailto:projektsupport@uni-ak.ac.at">Contact SKF now</a>

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<a class="ffr-secondary" href="https://supportkunstundforschung.uni-ak.ac.at/en/enable/" target="_blank" rel="noopener">Project development & funding at SKF ↗</a>

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<a class="ffr-secondary" href="https://supportkunstundforschung.uni-ak.ac.at/en/support/" target="_blank" rel="noopener">Project support ↗</a>

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<strong>A call is more than a submission deadline.</strong>

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Read the call, guidelines, cost rules, reporting duties and project-specific requirements together.

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SKF can help connect the funding logic to the concrete project and the Angewandte's internal processes.

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<strong>Always use the current call and binding funding conditions.</strong>

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Programmes, deadlines, cost rules and submission routes can change. This Navigator page provides project orientation;

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the current programme documents and requirements clarified with SKF and the relevant specialist services remain authoritative.

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<div class="ffr-eye" style="color:#8a4d36;margin-bottom:4px;">STEP 1 · CLARIFY THE PROJECT & FUNDING NEED</div>

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<h3>Describe the project first — then find the funding logic that fits</h3>

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<p>SKF supports the development of concrete project ideas and content and connects them with internal or external funding options.</p>

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<div class="ffr-check"><strong>Project idea:</strong> What should be developed, investigated or enabled through artistic, scientific or artistic-scientific work?</div>

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<div class="ffr-check"><strong>Project format:</strong> Individual project, team project, cooperation, consortium, pilot, publication, event, infrastructure development or another format?</div>

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<div class="ffr-check"><strong>Institutional context:</strong> Which department, institute or other unit hosts the project at the Angewandte?</div>

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<div class="ffr-check"><strong>Project team:</strong> Which internal and external people or partners are expected to participate?</div>

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<div class="ffr-check"><strong>Duration:</strong> When should the project start, and are preparation, submission, decision and implementation timelines realistic?</div>

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<div class="ffr-check"><strong>Resources:</strong> Which personnel, material, travel, infrastructure, communication or external-service costs are expected?</div>

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<div class="ffr-check"><strong>Outputs:</strong> Which results, works, data, publications, formats or deliverables are planned?</div>

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<div class="ffr-check"><strong>Funding objective:</strong> Do you need project funding, project development, networking, proposal preparation, mobility, publication or another resource?</div>

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<div class="ffr-check"><strong>Follow-up perspective:</strong> What further development could grow from the project?</div>

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<div class="ffr-check"><strong>Contact with SKF:</strong> Which questions should be clarified together before selecting or submitting to a call?</div>

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<div class="ffr-eye" style="color:#8a4d36;margin-bottom:4px;">WHAT SKF SUPPORTS ACROSS THE PROJECT CYCLE</div>

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<h3>Funding support does not end when the proposal is submitted</h3>

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<div class="ffr-plan"><strong>Ideas & project development.</strong><br>Developing concrete project ideas, conceptual advice, expert feedback and connecting ideas with funding opportunities.</div>

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<div class="ffr-plan"><strong>Funding research & programmes.</strong><br>Researching and opening up internal and external funding opportunities and advising on funding formats and call fit.</div>

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<div class="ffr-plan"><strong>Proposal development & submission.</strong><br>Substantive, administrative, financial and conceptual support, review/editorial work, submission management and, where applicable, formal institutional steps.</div>

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<div class="ffr-plan"><strong>Project start & implementation.</strong><br>Supportive coordination with relevant organisational units and assistance around personnel, finance, infrastructure and project working conditions.</div>

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<div class="ffr-plan"><strong>Cooperation & communication.</strong><br>Coordination of project partners, communication measures, research outreach, networking and, where useful, moderation of workshops and coordination formats.</div>

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<div class="ffr-plan"><strong>Reporting & funder requirements.</strong><br>Support with reporting duties towards funding agencies and with integrating funder requirements into ongoing project management.</div>

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<div class="ffr-plan"><strong>Project closure.</strong><br>Support with final reports, including financial reporting, in line with the relevant funder requirements.</div>

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<div class="ffr-plan"><strong>Further development.</strong><br>Reflecting on results, evaluating feedback after unsuccessful proposals and developing revision, resubmission or follow-up project perspectives.</div>

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<div class="ffr-eye" style="color:#8a4d36;margin-bottom:4px;">STEP 2 · CHECK THE CALL & FUNDER REQUIREMENTS</div>

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<h3>Translate the call into concrete project decisions</h3>

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<div class="ffr-step"><div class="n">01</div><h4>Check fit</h4><p>Clarify with SKF whether the objective, project type, applicant, team and institutional context fit the funding scheme.</p></div>

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<div class="ffr-step"><div class="n">02</div><h4>Map all deadlines</h4><p>Include the external deadline, internal coordination, approvals, partner documents and required lead times.</p></div>

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<div class="ffr-step"><div class="n">03</div><h4>Understand cost rules</h4><p>Check eligible and ineligible costs, personnel categories, overheads, own contributions and programme-specific budget rules.</p></div>

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<div class="ffr-step"><div class="n">04</div><h4>Map content requirements</h4><p>Identify required objectives, methods, work packages, impact, risks, ethics, Open Science and other proposal sections.</p></div>

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<div class="ffr-step"><div class="n">05</div><h4>Clarify project roles</h4><p>Define the applicant, project lead, partners, institutional responsibilities and any signatures or confirmations required.</p></div>

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<div class="ffr-step"><div class="n">06</div><h4>Transfer funder requirements</h4><p>Record requirements for data management, Open Access, communication, rights, retention, reporting and preservation in the project plan.</p></div>

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<div class="ffr-step"><div class="n">07</div><h4>Involve internal specialist services</h4><p>Where needed, SKF coordinates the connection to Legal, Finance, HR, data, IT and other responsible units.</p></div>

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<div class="ffr-step"><div class="n">08</div><h4>Confirm the submission route</h4><p>Use the process defined for the specific funding scheme and clarify the necessary internal steps with SKF.</p></div>

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<div class="ffr-eye" style="color:#8a4d36;margin-bottom:4px;">STEP 3 · BUILD FUNDER REQUIREMENTS INTO THE PROJECT PLAN</div>

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<h3>What is promised in the proposal must remain manageable during the project</h3>

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<thead><tr><th>Area</th><th>What to clarify early</th><th>Why it matters</th></tr></thead>

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<tbody>

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<tr><td><strong>Budget</strong></td><td>Cost categories, personnel costs, materials, travel, infrastructure, external services, own contributions and financial evidence.</td><td>Prevents ineligible or difficult-to-implement budget items.</td></tr>

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<tr><td><strong>Personnel</strong></td><td>Employment model, time requirements, project roles, recruitment and internal lead times.</td><td>Connects the proposal to realistic working conditions.</td></tr>

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<tr><td><strong>Data management</strong></td><td>DMP, storage, access, backup, FAIR/Open Science requirements and preservation.</td><td>Makes data-related funder requirements operational.</td></tr>

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<tr><td><strong>Open Access / publication</strong></td><td>Publication obligations, access models, repositories, costs and deadlines.</td><td>Prevents conflicts between funder requirements, rights and publication practice.</td></tr>

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<tr><td><strong>Rights</strong></td><td>Copyright, third-party rights, licences, contracts and terms of use.</td><td>Helps ensure planned outputs can actually be published or reused.</td></tr>

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<tr><td><strong>Data protection / ethics</strong></td><td>Personal data, consent, sensitive materials and applicable review routes.</td><td>Connects project methods to legal and ethical requirements.</td></tr>

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<tr><td><strong>Communication</strong></td><td>Dissemination, funder acknowledgements, logos, visibility, events and communication duties.</td><td>Makes communication obligations plannable and budgetable.</td></tr>

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<tr><td><strong>Reporting</strong></td><td>Substantive, financial and other periodic or final reporting duties.</td><td>Prevents evidence having to be reconstructed only at project closure.</td></tr>

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<tr><td><strong>Preservation / closure</strong></td><td>Which materials, data, results and evidence must be retained or handed over.</td><td>Connects funding closure to long-term project responsibility.</td></tr>

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<tr><td><strong>Project control</strong></td><td>Who monitors changes, deadlines, budget shifts and any required coordination with the funder?</td><td>Keeps approved conditions visible during implementation.</td></tr>

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<div class="ffr-eye" style="color:#8a4d36;margin-bottom:4px;">COMMON FUNDING SCENARIOS</div>

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<h3>SKF supports different funding and project formats</h3>

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<div class="ffr-scenario"><h4>Internal funding programmes</h4><p>SKF provides information on and administers or supports internal Angewandte funding formats, including current programmes such as SUP and PORT according to their respective calls.</p></div>

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<div class="ffr-scenario"><h4>National research funding</h4><p>For funders such as FWF, FFG and other national programmes, SKF supports project development, call fit, proposal work and project coordination according to the specific scheme.</p></div>

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<div class="ffr-scenario"><h4>EU & international funding</h4><p>SKF has designated expertise for international and EU funding opportunities and corresponding project development.</p></div>

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<div class="ffr-scenario"><h4>Artistic / artistic-scientific projects</h4><p>SKF works explicitly at the interface of art and research and supports project formats combining artistic, scientific and artistic-scientific approaches.</p></div>

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<div class="ffr-scenario"><h4>Collaborative & partner projects</h4><p>Where several partners are involved, SKF supports project-level coordination and connects funder requirements with internal and external interfaces.</p></div>

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<div class="ffr-scenario"><h4>Unsuccessful proposal</h4><p>SKF can review reports and criticism with the project team, assess revision options and develop perspectives for resubmission where appropriate.</p></div>

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<div class="ffr-eye" style="color:#8a4d36;margin-bottom:4px;">STEP 4 · DOCUMENT THE FUNDING CHECK</div>

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<h3>Keep the funding logic, responsibilities and open points in one place</h3>

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<div class="ffr-check"><strong>Funding programme / call:</strong> Name, version, link and authoritative programme documents.</div>

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<div class="ffr-check"><strong>SKF contact:</strong> Who is discussing the project with SKF and which next steps were agreed?</div>

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<div class="ffr-check"><strong>External deadline:</strong> When and through which system must the proposal be submitted?</div>

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<div class="ffr-check"><strong>Internal steps:</strong> Which coordination, approvals, confirmations or institutional steps are required beforehand?</div>

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<div class="ffr-check"><strong>Budget rules:</strong> Which costs are allowed, capped or excluded?</div>

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<div class="ffr-check"><strong>Required documents:</strong> Which texts, annexes, partner documents or confirmations are required?</div>

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<div class="ffr-check"><strong>Project conditions:</strong> Which requirements apply to data, Open Science, rights, ethics, communication, reporting and preservation?</div>

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<div class="ffr-check"><strong>Responsible specialist services:</strong> Which other units need to be involved through SKF or directly?</div>

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<div class="ffr-check"><strong>If funded:</strong> Which steps are needed for project start, personnel, budget, infrastructure and reporting?</div>

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<div class="ffr-check"><strong>If unsuccessful:</strong> Should feedback be reviewed with SKF and revision or resubmission be considered?</div>

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<div class="ffr-eye" style="color:#8a4d36;margin-bottom:4px;">STOP & CHECK</div>

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<h3>Common warning signs around funding and funder requirements</h3>

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<div class="ffr-warn"><strong>SKF is contacted only shortly before the deadline.</strong><br>There may no longer be enough lead time for call fit, internal steps, budget, feedback and specialist-service coordination.</div>

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<div class="ffr-warn"><strong>Only the funding amount has been read.</strong><br>Target group, funding logic, cost rules, reporting duties and project conditions remain unclear.</div>

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<div class="ffr-warn"><strong>The external deadline is treated as the only deadline.</strong><br>Internal coordination, partner documents or institutional steps can require additional lead time.</div>

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<div class="ffr-warn"><strong>Budget and project plan were developed separately.</strong><br>Costs, personnel, infrastructure and deliverables need to match conceptually and over time.</div>

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<div class="ffr-warn"><strong>Open Science, data, rights or ethics are postponed until after funding.</strong><br>These requirements can already shape the proposal, methods, budget and work plan.</div>

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<div class="ffr-warn"><strong>Funder conditions live only in the proposal.</strong><br>The project team needs them as active management information during implementation, reporting and closure.</div>

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<div class="ffr-eye" style="color:#8a4d36;margin-bottom:4px;">SERVICES & SUPPORT</div>

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<h3>Support Art and Research is the central project and funding hub</h3>

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<strong>SKF · Project development & funding programmes</strong>

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<span>For funding research, call fit, development of project ideas, consultation, expert feedback, proposal development and submission processes.</span>

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</div>

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<strong>SKF · Project support & project management</strong>

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<span>For supportive coordination during implementation, personnel and financial matters, infrastructure, partners, communication and reporting in the project context.</span>

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</div>

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<strong>SKF · Closure, documentation & perspectives</strong>

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<span>For final and funder reports, documentation, reflection, evaluation of feedback and possible follow-up or resubmission perspectives.</span>

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</div>

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<strong>Other Angewandte specialist services</strong>

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<span>Where needed, SKF coordinates or connects the project with Legal, Finance, HR, IT, data, communication and other responsible units; specialist responsibility remains with the relevant service.</span>

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<div class="ffr-eye" style="color:#8a4d36;margin-bottom:5px;">CONTACT</div>

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<h3>Have a project idea or funding question? Discuss it with SKF early.</h3>

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<p>

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Project and funding enquiries: <strong>projektsupport@uni-ak.ac.at</strong><br>

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General Support Art and Research contact: <strong>support_kf@uni-ak.ac.at</strong>

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</p>

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<a class="ffr-cta" href="mailto:projektsupport@uni-ak.ac.at">Send a project enquiry to SKF</a>

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<a class="ffr-secondary" href="https://supportkunstundforschung.uni-ak.ac.at/en/" target="_blank" rel="noopener">SKF website ↗</a>

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<a class="ffr-secondary" href="https://supportkunstundforschung.uni-ak.ac.at/en/contact-team/" target="_blank" rel="noopener">Contact & Team ↗</a>

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<div class="ffr-eye" style="color:#8a4d36;margin-bottom:4px;">RELATED TOPICS</div>

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<h3>Funder conditions reach into many other project decisions</h3>

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<a class="ffr-navlink" href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Enable/Get%20Started/">Get Started</a>

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<a class="ffr-navlink" href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Enable/Project%20Planning%20%26%20Organisation/">Project Planning & Organisation</a>

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<a class="ffr-navlink" href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Enable/Plan%20Your%20Data%20Management/">Plan Your Data Management</a>

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<a class="ffr-navlink" href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Enable/Copyright%2C%20Rights%20%26%20Licences/">Copyright, Rights & Licences</a>

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<a class="ffr-navlink" href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Enable/Data%20Protection%20%26%20Ethics/">Data Protection & Ethics</a>

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<a class="ffr-navlink" href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Publish%20%26%20Share/Close%20%26%20Hand%20Over%20Your%20Project/">Close & Hand Over Your Project</a>

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</section>

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<div class="ffr-eye" style="color:#8a4d36;margin-bottom:4px;">PRACTICAL RESOURCES</div>

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<h3>Info sheets, tutorials and templates</h3>

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<div class="ffr-resource"><strong>Info Sheets</strong><span class="ffr-badge">COMING SOON</span><div style="color:#625d56;line-height:1.45;">Short guidance on call analysis, funder conditions, cost rules and project requirements.</div></div>

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<div class="ffr-resource"><strong>Tutorials</strong><span class="ffr-badge">COMING SOON</span><div style="color:#625d56;line-height:1.45;">Step-by-step workflows for a funding check, first contact with SKF, proposal preparation and project start.</div></div>

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<div class="ffr-resource"><strong>Checklists & Templates</strong><span class="ffr-badge">COMING SOON</span><div style="color:#625d56;line-height:1.45;">Templates for a funding check, call matrix, budget/requirements log and project handover.</div></div>

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<summary style="cursor:pointer;color:#6a655e;font-size:13px;">Search terms & related topics</summary>

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funding · research funding · funder requirements · funder · funding agency · third-party funding · project funding · call · proposal · grant application · call fit · proposal development · expert feedback · review · budget · eligible costs · project costs · personnel · Open Science · Open Access · Data Management Plan · DMP · reporting requirements · reporting · final report · financial report · FWF · FFG · EU funding · Horizon Europe · Creative Europe · SUP · PORT · Support Art and Research · SKF · projektsupport

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Wiki source code of Funding & Funder Requirements