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Wiki source code of File Organisation & Naming

Version 5.7 by Veronika Kocher on Wednesday, 02 Sep 2026 16:48
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1 Set up clear folder structures, file naming conventions and basic versioning rules for consistent project work.
2
3 == Overview ==
4
5 Add a concise explanation of this topic and why it matters for Art & Research projects.
6
7 == What you need to know ==
8
9 * Key concepts
10 * Relevant requirements
11 * Important distinctions
12
13 == What you need to do ==
14
15 1. Identify what applies to your project.
16 2. Document the relevant decisions.
17 3. Use appropriate institutional services and support where needed.
18
19 == Key questions ==
20
21 * What needs to be decided?
22 * Who is responsible?
23 * What needs to be documented?
24 * Are there legal, ethical or technical constraints?
25 * What needs to happen before the next project phase?
26
27 == Services & Tools ==
28
29 Add links to relevant institutional services, infrastructure and tools.
30
31 == Info Sheets & Checklists ==
32
33 Add links to related Info Sheets, checklists and templates.
34
35 == Tutorials ==
36
37
38 {{html}}<span data-arsn-coming-soon="true" style="display:inline-block;margin:6px 0 8px 0;padding:4px 9px;border-radius:14px;background:#fff4ee;border:1px solid #efd9cc;color:#8a4d36;font-size:11px;font-weight:700;letter-spacing:.065em;line-height:1.2;">COMING SOON</span>{{/html}}
39 Add links to step-by-step tutorials for this topic.
40
41 == Related Topics ==
42
43 Add links to related pages in Enable, Work & Manage, and Publish & Share.
44
45 == Who is responsible? ==
46
47 {{html}}<!-- ARSN_TOPIC_ROUTING_V1 -->{{/html}}
48 {{info title="Service routing"}}
49 **Primary specialist service(s):** Project team owns the working convention; University Library / Research Data Management can advise on research-data and documentation practice; IT supports technical implementation where needed.
50
51 **Role of Support Kunst und Forschung (SKF):** Connects file/documentation requirements to proposal, deliverable or DMP obligations in funded projects.
52 {{/info}}
53
54 If you are unsure which route applies, start with the service named above. For funded or project-based research where several units are involved, SKF can coordinate the project route.
55
56 {{html}}
57 <!-- ARSN_SEARCH_TERMS_START -->
58 <details class="arsn-search-terms" style="margin-top:28px;padding-top:10px;border-top:1px solid #eee;">
59 <summary style="cursor:pointer;color:#666;font-size:13px;">Search terms &amp; related topics</summary>
60 <div style="margin-top:9px;color:#555;font-size:13px;">
61 <p style="margin:0 0 8px 0;">
62 This topic can also be found through related terms, synonyms and common search queries.
63 Select a term to search the Art &amp; Research Services Navigator.
64 </p>
65 <p style="margin:0;"><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=art%20and%20research#arsn-search-input" class="arsn-search-term" data-search-term="art and research" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">art and research</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=enable#arsn-search-input" class="arsn-search-term" data-search-term="enable" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">enable</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=file%20organisation#arsn-search-input" class="arsn-search-term" data-search-term="file organisation" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">file organisation</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=folder%20structure#arsn-search-input" class="arsn-search-term" data-search-term="folder structure" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">folder structure</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=file%20naming#arsn-search-input" class="arsn-search-term" data-search-term="file naming" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">file naming</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=naming%20conventions#arsn-search-input" class="arsn-search-term" data-search-term="naming conventions" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">naming conventions</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=project%20files#arsn-search-input" class="arsn-search-term" data-search-term="project files" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">project files</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=identifiers#arsn-search-input" class="arsn-search-term" data-search-term="identifiers" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">identifiers</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=filename#arsn-search-input" class="arsn-search-term" data-search-term="filename" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">filename</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=filenames#arsn-search-input" class="arsn-search-term" data-search-term="filenames" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">filenames</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=folder%20naming#arsn-search-input" class="arsn-search-term" data-search-term="folder naming" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">folder naming</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=file%20structure#arsn-search-input" class="arsn-search-term" data-search-term="file structure" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">file structure</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=dateiorganisation#arsn-search-input" class="arsn-search-term" data-search-term="dateiorganisation" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">dateiorganisation</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=dateibenennung#arsn-search-input" class="arsn-search-term" data-search-term="dateibenennung" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">dateibenennung</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=ordnerstruktur#arsn-search-input" class="arsn-search-term" data-search-term="ordnerstruktur" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">ordnerstruktur</a></p>
66 </div>
67 </details>
68 <!-- ARSN_SEARCH_TERMS_END -->
69 {{/html}}