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Last modified by Veronika Kocher on Friday, 04 Sep 2026 14:45
From version 5.11
edited by Veronika Kocher
on Thursday, 03 Sep 2026 13:04
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To version 6.3
edited by Veronika Kocher
on Friday, 04 Sep 2026 14:45
Change comment: There is no comment for this version

Summary

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1 +en
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1 -Set up clear folder structures, file naming conventions and basic versioning rules for consistent project work.
2 -
3 -== Overview ==
4 -
5 -Add a concise explanation of this topic and why it matters for Art & Research projects.
6 -
7 -== What you need to know ==
8 -
9 -* Key concepts
10 -* Relevant requirements
11 -* Important distinctions
12 -
13 -== What you need to do ==
14 -
15 -1. Identify what applies to your project.
16 -2. Document the relevant decisions.
17 -3. Use appropriate institutional services and support where needed.
18 -
19 -== Key questions ==
20 -
21 -* What needs to be decided?
22 -* Who is responsible?
23 -* What needs to be documented?
24 -* Are there legal, ethical or technical constraints?
25 -* What needs to happen before the next project phase?
26 -
27 -== Services & Tools ==
28 -
29 -Add links to relevant institutional services, infrastructure and tools.
30 -
31 -== Info Sheets & Checklists ==
32 -
33 -Add links to related Info Sheets, checklists and templates.
34 -
35 -== Tutorials ==
36 -
37 -
38 -{{html}}<span data-arsn-coming-soon="true" style="display:inline-block;margin:6px 0 8px 0;padding:4px 9px;border-radius:14px;background:#fff4ee;border:1px solid #efd9cc;color:#8a4d36;font-size:11px;font-weight:700;letter-spacing:.065em;line-height:1.2;">COMING SOON</span>{{/html}}
39 -Add links to step-by-step tutorials for this topic.
40 -
41 -== Related Topics ==
42 -
43 -Add links to related pages in Enable, Work & Manage, and Publish & Share.
44 -
45 -== Who is responsible? ==
46 -
47 -
48 -{{info title="Service routing"}}
49 -**Primary specialist service(s):** Project team owns the working convention; University Library / Research Data Management can advise on research-data and documentation practice; IT supports technical implementation where needed.
50 -
51 -**Role of Support Kunst und Forschung (SKF):** Connects file/documentation requirements to proposal, deliverable or DMP obligations in funded projects.
52 -{{/info}}
53 -
54 -If you are unsure which route applies, start with the service named above. For funded or project-based research where several units are involved, SKF can coordinate the project route.
55 -
56 -{{html}}
57 -<!-- ARSN_SEARCH_TERMS_START -->
58 -<details class="arsn-search-terms" style="margin-top:28px;padding-top:10px;border-top:1px solid #eee;">
59 -<summary style="cursor:pointer;color:#666;font-size:13px;">Search terms &amp; related topics</summary>
60 -<div style="margin-top:9px;color:#555;font-size:13px;">
61 -<p style="margin:0 0 8px 0;">
62 -This topic can also be found through related terms, synonyms and common search queries.
63 -Select a term to search the Art &amp; Research Services Navigator.
64 -</p>
65 -<p style="margin:0;"><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=art%20and%20research#arsn-search-input" class="arsn-search-term" data-search-term="art and research" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">art and research</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=enable#arsn-search-input" class="arsn-search-term" data-search-term="enable" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">enable</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=file%20organisation#arsn-search-input" class="arsn-search-term" data-search-term="file organisation" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">file organisation</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=folder%20structure#arsn-search-input" class="arsn-search-term" data-search-term="folder structure" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">folder structure</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=file%20naming#arsn-search-input" class="arsn-search-term" data-search-term="file naming" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">file naming</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=naming%20conventions#arsn-search-input" class="arsn-search-term" data-search-term="naming conventions" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">naming conventions</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=project%20files#arsn-search-input" class="arsn-search-term" data-search-term="project files" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">project files</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=identifiers#arsn-search-input" class="arsn-search-term" data-search-term="identifiers" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">identifiers</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=filename#arsn-search-input" class="arsn-search-term" data-search-term="filename" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">filename</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=filenames#arsn-search-input" class="arsn-search-term" data-search-term="filenames" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">filenames</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=folder%20naming#arsn-search-input" class="arsn-search-term" data-search-term="folder naming" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">folder naming</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=file%20structure#arsn-search-input" class="arsn-search-term" data-search-term="file structure" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">file structure</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=dateiorganisation#arsn-search-input" class="arsn-search-term" data-search-term="dateiorganisation" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">dateiorganisation</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=dateibenennung#arsn-search-input" class="arsn-search-term" data-search-term="dateibenennung" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">dateibenennung</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=ordnerstruktur#arsn-search-input" class="arsn-search-term" data-search-term="ordnerstruktur" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">ordnerstruktur</a></p>
66 -</div>
67 -</details>
68 -<!-- ARSN_SEARCH_TERMS_END -->
69 -{{/html}}
70 -
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22 +.fon-check:before{content:"✓";position:absolute;left:13px;top:10px;color:#e94b13;font-weight:800}
23 +.fon-step{position:relative;padding:13px 14px 13px 50px;border:1px solid #e3ded6;border-radius:8px;background:#fcfbf8;min-height:76px}
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29 +.fon-example p{margin:0;color:#625d56;line-height:1.5}
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31 +.fon-table-wrap{overflow-x:auto;border:1px solid #e3ded6;border-radius:8px}
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153 153  </style>
154 154  
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156 -(function(){
157 - "use strict";
52 +<div class="fon">
158 158  
159 - var PAGE_KIND="detail";
160 - var PLACEHOLDER=true;
161 - var PLACEHOLDER_LABEL="COMING SOON";
54 +<section class="fon-card" style="margin-bottom:18px;overflow:hidden;border-left:6px solid #e94b13;">
55 + <div class="fon-hero">
56 + <img src="https://xwiki.uni-ak.ac.at/bin/download/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/WebHome/enable.png" alt="Organising files and folders in artistic and research projects" />
57 + </div>
58 + <div style="padding:18px 21px 20px;">
59 + <div class="fon-eye" style="color:#8a4d36;margin-bottom:5px;">PREPARE · PLAN &amp; ORGANISE</div>
60 + <h2 style="font-size:27px;line-height:1.2;margin:0 0 8px;color:#2c2926;">Set up a simple file and folder logic that the whole project team can actually use</h2>
61 + <p style="margin:0;color:#5e5953;line-height:1.6;max-width:1160px;">
62 + Clear folder structures, understandable file names and simple versioning rules help people find files quickly,
63 + avoid confusion and make handover traceable.
64 + Good rules are not as complex as possible; they are consistent and understandable to everyone involved.
65 + </p>
66 + </div>
67 +</section>
162 162  
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164 - var ROW_TOLERANCE=6;
165 - var RESIZE_DEBOUNCE=220;
69 +<div class="fon-info" style="margin-bottom:14px;">
70 + <strong>Start with a shared minimum.</strong>
71 + Decide how folders are structured, which elements belong in file names,
72 + how working, approved and master versions are distinguished, and where these rules are documented.
73 +</div>
166 166  
167 - var root=
168 - document.getElementById("xwikicontent")||
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170 - document.querySelector("main")||
171 - document.body;
75 +<div class="fon-plan" style="margin-bottom:27px;">
76 + <strong>The structure should support project work — not create extra bureaucracy.</strong>
77 + Use only the information in folders and file names that actually helps people understand, distinguish and find files again.
78 +</div>
172 172  
173 - if(!root)return;
80 +<section class="fon-sec">
81 + <div class="fon-eye" style="color:#8a4d36;margin-bottom:4px;">STEP 1 · DEFINE THE PROJECT STRUCTURE</div>
82 + <h3>Organise files by project function and content, not by individual people</h3>
83 + <p>A good structure remains understandable when people change roles or the project is handed over to someone else.</p>
84 + <div class="fon-grid">
85 + <div class="fon-check"><strong>Project administration:</strong> Keep contracts, budgets, funder documents, reports and administrative records separate from research or production material.</div>
86 + <div class="fon-check"><strong>Working material:</strong> Organise active files by clear project areas, work packages, media or methods.</div>
87 + <div class="fon-check"><strong>Source material:</strong> Keep originals, incoming files or unchanged source material visibly distinct from edited files.</div>
88 + <div class="fon-check"><strong>Process documentation:</strong> Keep sketches, logs, production documents, provenance and methodological records findable.</div>
89 + <div class="fon-check"><strong>Master files:</strong> Keep authoritative or approved versions clearly separate from working and export copies.</div>
90 + <div class="fon-check"><strong>Outputs:</strong> Distinguish publication, presentation and handover versions from internal working files.</div>
91 + <div class="fon-check"><strong>External contributions:</strong> Store material from partners or third parties so that origin and rights information remain traceable.</div>
92 + <div class="fon-check"><strong>Archive / closure:</strong> Decide early what should be retained, preserved, deposited or deleted at the end of the project.</div>
93 + </div>
94 +</section>
174 174  
175 - var managedHeight=new Set();
176 - var managedMargin=new Set();
177 - var originalHeight=new WeakMap();
178 - var originalMargin=new WeakMap();
96 +<section class="fon-sec">
97 + <div class="fon-eye" style="color:#8a4d36;margin-bottom:4px;">KEY DISTINCTIONS</div>
98 + <h3>These terms should not be mixed up in project work</h3>
99 + <div class="fon-grid">
100 + <div class="fon-plan"><strong>Working file ≠ master file.</strong><br>A file can be convenient for day-to-day editing without being the authoritative or preservation-suitable version.</div>
101 + <div class="fon-plan"><strong>Latest ≠ approved.</strong><br>The most recently edited file is not automatically the version that should be confirmed, published or handed over.</div>
102 + <div class="fon-plan"><strong>Folder name ≠ complete documentation.</strong><br>Folder structure helps orientation but does not replace metadata, provenance or decision records.</div>
103 + <div class="fon-plan"><strong>Synchronisation ≠ version control.</strong><br>A synchronised folder does not automatically show which version is authoritative or why a change was made.</div>
104 + <div class="fon-plan"><strong>Export ≠ master.</strong><br>PDF, JPEG, MP4 or other distribution formats can be practical outputs while other files remain authoritative for editing or preservation.</div>
105 + <div class="fon-plan"><strong>Personal folder ≠ project structure.</strong><br>Project files should not depend on individual people's names if they need to remain understandable and reusable by the team.</div>
106 + </div>
107 +</section>
179 179  
180 - var resizeTimer=0;
181 - var running=false;
109 +<section class="fon-sec">
110 + <div class="fon-eye" style="color:#8a4d36;margin-bottom:4px;">STEP 2 · DEFINE A FILE-NAMING CONVENTION</div>
111 + <h3>File names should make relevant differences visible</h3>
112 + <p>Use a consistent pattern and only the components that are genuinely useful for your project.</p>
113 + <div class="fon-grid">
114 + <div class="fon-step"><div class="n">01</div><h4>Choose the core elements</h4><p>For example project code, content, date, version, language, status or responsible project area.</p></div>
115 + <div class="fon-step"><div class="n">02</div><h4>Define the order</h4><p>Choose an order that works for sorting and quick reading.</p></div>
116 + <div class="fon-step"><div class="n">03</div><h4>Use dates consistently</h4><p>If dates matter, use a consistent format such as YYYY-MM-DD.</p></div>
117 + <div class="fon-step"><div class="n">04</div><h4>Make versions visible</h4><p>Use clear version numbers when several working states exist in parallel or sequence.</p></div>
118 + <div class="fon-step"><div class="n">05</div><h4>Keep status labels simple</h4><p>Use a small set of understandable status labels and avoid chains such as final_final_new_reallyfinal.</p></div>
119 + <div class="fon-step"><div class="n">06</div><h4>Use special characters deliberately</h4><p>Keep file names robust and compatible with the systems and exchange routes you actually use.</p></div>
120 + <div class="fon-step"><div class="n">07</div><h4>Document the convention</h4><p>Keep a short example or README file in the project so everyone follows the same convention.</p></div>
121 + <div class="fon-step"><div class="n">08</div><h4>Test the convention</h4><p>Use real files to check whether names are readable, sortable and understandable to new team members.</p></div>
122 + </div>
123 +</section>
182 182  
183 - var THEMES=[
184 - {
185 - name:"BLUE",
186 - accent:"#21b6d7",
187 - bg:"#eaf7fb",
188 - text:"#315d68",
189 - labels:[
190 - "HIER STARTEN",
191 - "ENTSCHEIDEN",
192 - "ÃœBERPRÃœFEN & ANPASSEN",
193 - "START HERE",
194 - "DECIDE",
195 - "REVIEW & ADAPT"
196 - ]
197 - },
198 - {
199 - name:"RED",
200 - accent:"#e94b13",
201 - bg:"#fff1ec",
202 - text:"#8a4d36",
203 - labels:[
204 - "PLANEN & ORGANISIEREN",
205 - "ORGANISIEREN & DOKUMENTIEREN",
206 - "PUBLIZIEREN & PRÄSENTIEREN",
207 - "PLAN & ORGANISE",
208 - "PLAN & ORGANIZE",
209 - "ORGANISE & DOCUMENT",
210 - "ORGANIZE & DOCUMENT",
211 - "PUBLISH & PRESENT"
212 - ]
213 - },
214 - {
215 - name:"YELLOW",
216 - accent:"#f0aa00",
217 - bg:"#fff8e7",
218 - text:"#785b17",
219 - labels:[
220 - "SCHÜTZEN & KLÄREN",
221 - "STANDARDISIEREN & IDENTIFIZIEREN",
222 - "ÖFFNEN, NACHNUTZEN & AUFFINDBAR MACHEN",
223 - "PROTECT & CLARIFY",
224 - "STANDARDISE & IDENTIFY",
225 - "STANDARDIZE & IDENTIFY",
226 - "OPEN, REUSE & MAKE FINDABLE"
227 - ]
228 - },
229 - {
230 - name:"GREEN",
231 - accent:"#38b76a",
232 - bg:"#edf9f1",
233 - text:"#3f7451",
234 - labels:[
235 - "INFRASTRUKTUR EINRICHTEN",
236 - "INFRASTRUKTUR & ZUSAMMENARBEIT EINRICHTEN",
237 - "SPEICHERN & ZUGRIFF STEUERN",
238 - "REPOSITORIUM, ERHALTEN & ÃœBERGEBEN",
239 - "SET UP INFRASTRUCTURE",
240 - "SET UP INFRASTRUCTURE & COLLABORATION",
241 - "STORE & CONTROL ACCESS",
242 - "REPOSITORY, PRESERVE & HAND OVER"
243 - ]
244 - }
245 - ];
125 +<section class="fon-sec">
126 + <div class="fon-eye" style="color:#8a4d36;margin-bottom:4px;">EXAMPLES</div>
127 + <h3>A pattern is useful when it reflects the actual work</h3>
128 + <div class="fon-grid">
129 + <div class="fon-example">
130 + <h4>Project file with date and version</h4>
131 + <p>Useful when chronology and version state matter.</p>
132 + <div class="fon-code">PROJ_interview-guide_2026-09-03_v03.docx</div>
133 + </div>
134 + <div class="fon-example">
135 + <h4>Media production with status</h4>
136 + <p>Useful when several editing and output states need to be distinguished.</p>
137 + <div class="fon-code">PROJ_film-trailer_v07_APPROVED.mov</div>
138 + </div>
139 + <div class="fon-example">
140 + <h4>Multilingual publication</h4>
141 + <p>Useful when language versions are managed in parallel.</p>
142 + <div class="fon-code">PROJ_catalogue-text_EN_v04.docx</div>
143 + </div>
144 + <div class="fon-example">
145 + <h4>Dataset or structured export</h4>
146 + <p>Useful when content, period or release needs to be distinguished.</p>
147 + <div class="fon-code">PROJ_dataset_2026-09_release-01.csv</div>
148 + </div>
149 + <div class="fon-example">
150 + <h4>Distinguish master and derivative</h4>
151 + <p>Master file and presentation copy should be unambiguous.</p>
152 + <div class="fon-code">PROJ_installation_MASTER_v02.tif<br>PROJ_installation_web_v02.jpg</div>
153 + </div>
154 + <div class="fon-example">
155 + <h4>Process documentation</h4>
156 + <p>For artistic processes, context can be as important as the final output.</p>
157 + <div class="fon-code">PROJ_rehearsal-notes_2026-09-03_AB.md</div>
158 + </div>
159 + </div>
160 +</section>
246 246  
247 - function num(value){
248 - var n=parseFloat(value);
249 - return Number.isFinite(n)?n:0;
250 - }
162 +<section class="fon-sec">
163 + <div class="fon-eye" style="color:#8a4d36;margin-bottom:4px;">STEP 3 · DOCUMENT A MINIMUM STANDARD</div>
164 + <h3>A short standard is enough if it is used consistently</h3>
165 + <p>Keep the rules in one central place that everyone can access — for example in a README file or the project documentation.</p>
166 + <div class="fon-table-wrap">
167 + <table class="fon-table">
168 + <thead><tr><th>Element</th><th>What to define</th><th>Example</th></tr></thead>
169 + <tbody>
170 + <tr><td><strong>Folder structure</strong></td><td>Which top-level folders exist and what is each one for?</td><td>01_Admin · 02_Working · 03_Source · 04_Master · 05_Output</td></tr>
171 + <tr><td><strong>File names</strong></td><td>Which components are required and in what order?</td><td>Project_Content_Date_Version</td></tr>
172 + <tr><td><strong>Date</strong></td><td>Which format is used?</td><td>YYYY-MM-DD</td></tr>
173 + <tr><td><strong>Version</strong></td><td>How are working states numbered?</td><td>v01, v02, v03</td></tr>
174 + <tr><td><strong>Status</strong></td><td>Which small set of status labels is used?</td><td>DRAFT · REVIEW · APPROVED · PUBLISHED</td></tr>
175 + <tr><td><strong>Master</strong></td><td>How is the authoritative version identified?</td><td>MASTER or a documented master folder</td></tr>
176 + <tr><td><strong>Responsibility</strong></td><td>Who maintains the convention and decides on exceptions?</td><td>Project team / defined role</td></tr>
177 + <tr><td><strong>Review</strong></td><td>When is the structure checked again?</td><td>Project start, milestone, team change, handover</td></tr>
178 + </tbody>
179 + </table>
180 + </div>
181 +</section>
251 251  
252 - function norm(value){
253 - return String(value||"")
254 - .replace(/\s+/g," ")
255 - .trim()
256 - .toUpperCase();
257 - }
183 +<section class="fon-sec">
184 + <div class="fon-eye" style="color:#8a4d36;margin-bottom:4px;">STOP &amp; CHECK</div>
185 + <h3>Common warning signs in file and folder organisation</h3>
186 + <div class="fon-grid">
187 + <div class="fon-warn"><strong>Several files are called "final".</strong><br>It is unclear which version is actually approved, published or intended as the master.</div>
188 + <div class="fon-warn"><strong>Folders are named after people rather than project functions.</strong><br>The structure becomes hard to understand when roles change or the project is handed over.</div>
189 + <div class="fon-warn"><strong>File names contain no distinguishing information.</strong><br>Content, date, version or status can only be identified by opening the file.</div>
190 + <div class="fon-warn"><strong>Everyone uses their own rules.</strong><br>The shared storage area no longer functions as a common project structure.</div>
191 + <div class="fon-warn"><strong>Master files and exports sit side by side without clear labels.</strong><br>It is unclear which file should be edited further or preserved for the long term.</div>
192 + <div class="fon-warn"><strong>The convention exists only in one person's head.</strong><br>Without brief documentation, it cannot be continued reliably during absence, staff changes or project closure.</div>
193 + </div>
194 +</section>
258 258  
259 - function visible(el){
260 - if(!el||el.nodeType!==1)return false;
196 +<section class="fon-sec">
197 + <div class="fon-eye" style="color:#8a4d36;margin-bottom:4px;">SERVICES &amp; SUPPORT</div>
198 + <h3>Who can support file and documentation practice</h3>
199 + <div class="fon-service-grid">
200 + <div class="fon-service">
201 + <strong>Project team</strong>
202 + <span>Owns the shared working convention and decides which structure is practical for the specific project.</span>
203 + </div>
204 + <div class="fon-service">
205 + <strong>University Library / Research Data Management</strong>
206 + <span>Advises on research-data, documentation and data-management practice where files are part of a research-data or DMP context.</span>
207 + </div>
208 + <div class="fon-service">
209 + <strong>IT</strong>
210 + <span>Supports technical implementation where storage locations, access models or tools are involved.</span>
211 + </div>
212 + <div class="fon-service">
213 + <strong>Support Kunst und Forschung (SKF)</strong>
214 + <span>Connects file and documentation requirements in funded projects with proposals, deliverables or the Data Management Plan.</span>
215 + </div>
216 + </div>
217 +</section>
261 261  
262 - var style=getComputedStyle(el);
263 - var rect=el.getBoundingClientRect();
219 +<section class="fon-sec">
220 + <div class="fon-eye" style="color:#8a4d36;margin-bottom:4px;">RELATED TOPICS</div>
221 + <h3>File and folder organisation is closely connected to these decisions</h3>
222 + <div class="fon-linkgrid">
223 + <a class="fon-navlink" href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Enable/Identify%20Your%20Data%20%26%20Research%20Outputs/">Identify Your Data &amp; Research Outputs</a>
224 + <a class="fon-navlink" href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Enable/Plan%20Your%20Data%20Management/">Plan Your Data Management</a>
225 + <a class="fon-navlink" href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Enable/Storage%2C%20Backup%20%26%20Security/">Storage, Backup &amp; Security</a>
226 + <a class="fon-navlink" href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Work%20%26%20Manage/Organise%20Files%20%26%20Folders/">Organise Files &amp; Folders</a>
227 + <a class="fon-navlink" href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Work%20%26%20Manage/Manage%20Versions%20%26%20Master%20Files/">Manage Versions &amp; Master Files</a>
228 + <a class="fon-navlink" href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/Work%20%26%20Manage/Document%20Metadata%20%26%20Provenance/">Document Processes, Metadata &amp; Provenance</a>
229 + </div>
230 +</section>
264 264  
265 - return (
266 - style.display!=="none"&&
267 - style.visibility!=="hidden"&&
268 - rect.width>20&&
269 - rect.height>4
270 - );
271 - }
232 +<!-- ARSN_TRAINING_WORKSHOPS_V2_START -->
233 +<section class="arsn-training-workshops" data-arsn-training-workshops="v2" style="margin:27px 0 22px 0;">
234 + <div style="padding:16px 18px;background:#eef8fa;border:1px solid #cfe8ef;border-left:5px solid #21b6d7;border-radius:9px;">
235 + <div style="font-size:12px;font-weight:700;letter-spacing:.075em;text-transform:uppercase;color:#3f6871;margin-bottom:5px;">TRAINING &amp; WORKSHOPS</div>
236 + <h3 style="font-size:20px;line-height:1.3;margin:0 0 7px;color:#35312d;text-align:left;">Training, workshops &amp; consultation sessions</h3>
237 + <p style="margin:0 0 10px;color:#5e5953;line-height:1.55;">Relevant opportunities for this topic will be shown here automatically from the central calendar.</p>
238 + <span data-arsn-coming-soon="true" style="display:inline-block;padding:4px 9px;border-radius:14px;background:#fff4ee;border:1px solid #efd9cc;color:#8a4d36;font-size:11px;font-weight:700;letter-spacing:.065em;line-height:1.2;">COMING SOON</span>
239 + </div>
240 +</section>
241 +<!-- ARSN_TRAINING_WORKSHOPS_V2_END -->
272 272  
273 - function saveStyle(el,map,property){
274 - if(map.has(el))return;
243 +<section class="fon-sec">
244 + <div class="fon-eye" style="color:#8a4d36;margin-bottom:4px;">PRACTICAL RESOURCES</div>
245 + <h3>Info sheets, tutorials and templates</h3>
246 + <div class="fon-resource-grid">
247 + <div class="fon-resource"><strong>Info Sheets</strong><span class="fon-badge">COMING SOON</span><div style="color:#625d56;line-height:1.45;">Short guidance on folder structures, file naming and basic versioning.</div></div>
248 + <div class="fon-resource"><strong>Tutorials</strong><span class="fon-badge">COMING SOON</span><div style="color:#625d56;line-height:1.45;">Step-by-step examples for project structures, naming conventions and master files.</div></div>
249 + <div class="fon-resource"><strong>Checklists &amp; Templates</strong><span class="fon-badge">COMING SOON</span><div style="color:#625d56;line-height:1.45;">README template, naming scheme and project-handover checklist.</div></div>
250 + </div>
251 +</section>
275 275  
276 - map.set(el,{
277 - value:el.style.getPropertyValue(property),
278 - priority:el.style.getPropertyPriority(property)
279 - });
280 - }
253 +<div class="fon-info" style="margin-bottom:14px;">
254 + <strong>Need help defining a suitable minimum standard?</strong>
255 + Start with one short shared rule for folders, file names, versions and master files.
256 + For research-data or DMP requirements, the University Library / Research Data Management can advise;
257 + for funded projects, SKF can connect those requirements to the project route.
258 +</div>
281 281  
282 - function restoreStyle(el,map,property){
283 - var original=map.get(el);
260 +<details style="margin-top:24px;padding-top:10px;border-top:1px solid #e3ded6;">
261 + <summary style="cursor:pointer;color:#6a655e;font-size:13px;">Search terms &amp; related topics</summary>
262 + <div style="margin-top:9px;color:#5c5650;font-size:12px;line-height:1.7;">
263 + file organisation · file organization · file naming · folder structure · file structure · naming convention · filename · filenames · versioning · version number · master file · working file · approval · final · README · project folder · project files · research data · documentation · provenance · handover · archiving · file format · file management
264 + </div>
265 +</details>
284 284  
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286 - el.style.setProperty(
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328 - var label=THEMES[i].labels[j];
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330 - if(
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345 - PLACEHOLDER BADGE
346 - ======================================================= */
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350 -
351 - if(
352 - document.querySelector(
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361 - "#document-title"
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374 - badge.className=
375 - "sn-coming-soon-badge";
376 -
377 - badge.textContent=
378 - PLACEHOLDER_LABEL;
379 -
380 - badge.setAttribute(
381 - "aria-label",
382 - PLACEHOLDER_LABEL
383 - );
384 -
385 - title.appendChild(
386 - badge
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390 - /* =======================================================
391 - DETAIL PAGE OWN-ACCENT PROPAGATION
392 - ======================================================= */
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398 -
399 - if(!match)return null;
400 -
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403 - Number(match[2]),
404 - Number(match[3])
405 - ];
406 - }
407 -
408 - function distance(a,b){
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411 - Math.pow(a[1]-b[1],2)+
412 - Math.pow(a[2]-b[2],2)
413 - );
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415 -
416 - function paletteMatch(cssColor){
417 - var rgb=parseRGB(cssColor);
418 -
419 - if(!rgb)return null;
420 -
421 - var palette=[
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425 - {hex:"#38b76a",rgb:[56,183,106]}
426 - ];
427 -
428 - var best=null;
429 - var bestDistance=Infinity;
430 -
431 - palette.forEach(function(item){
432 - var d=distance(rgb,item.rgb);
433 -
434 - if(d<bestDistance){
435 - best=item;
436 - bestDistance=d;
437 - }
438 - });
439 -
440 - return bestDistance<=30
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442 - :null;
443 - }
444 -
445 - function propagateDetailAccents(){
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447 -
448 - Array.from(
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455 -
456 - var style=getComputedStyle(el);
457 -
458 - if(
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468 - "border-left",
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470 - "important"
471 - );
472 - }
473 - }
474 - });
475 -
476 - // Warning families: explicit safety override.
477 - Array.from(
478 - root.querySelectorAll(
479 - ".arsn-warn,.dmp-warn,.ido-warn,.pp-warn,"+
480 - ".warn,.warning,.warningmessage,.errormessage"
481 - )
482 - ).forEach(function(el){
483 - if(!visible(el))return;
484 -
485 - el.style.setProperty(
486 - "border-left",
487 - "4px solid #e94b13",
488 - "important"
489 - );
490 - });
491 -
492 - // Info families: explicit orientation override.
493 - Array.from(
494 - root.querySelectorAll(
495 - ".arsn-info,.dmp-info,.ido-info,.pp-info,.infomessage"
496 - )
497 - ).forEach(function(el){
498 - if(!visible(el))return;
499 -
500 - el.style.setProperty(
501 - "border-left",
502 - "4px solid #21b6d7",
503 - "important"
504 - );
505 - });
506 - }
507 -
508 - /* =======================================================
509 - OVERVIEW SEMANTIC THEME PALETTE
510 - ======================================================= */
511 -
512 - function smallestThemeHeaders(){
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514 - root.querySelectorAll(
515 - "div,span,p,strong,h3,h4,h5,h6"
516 - )
517 - ).filter(function(el){
518 - if(!visible(el))return false;
519 - if(!themeFor(el.textContent))return false;
520 -
521 - return !Array.from(
522 - el.children||[]
523 - ).some(function(child){
524 - return !!themeFor(
525 - child.textContent
526 - );
527 - });
528 - });
529 - }
530 -
531 - function findOverviewCard(header){
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536 - var rect=node.getBoundingClientRect();
537 - var style=getComputedStyle(node);
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545 - if(
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549 - border>=1
550 - ){
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553 -
554 - node=node.parentElement;
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640 - }
641 -
642 - var headers=
643 - smallestThemeHeaders()
644 - .map(function(el){
645 - return {
646 - el:el,
647 - theme:
648 - themeFor(
649 - el.textContent
650 - ),
651 - card:
652 - findOverviewCard(
653 - el
654 - )
655 - };
656 - })
657 - .filter(function(row){
658 - return !!row.card;
659 - });
660 -
661 - var unique=[];
662 - var seenHeaders=new Set();
663 -
664 - headers.forEach(function(row){
665 - var key=
666 - row.theme.name+
667 - "|"+
668 - Math.round(
669 - row.card
670 - .getBoundingClientRect()
671 - .left
672 - )+
673 - "|"+
674 - Math.round(
675 - row.el
676 - .getBoundingClientRect()
677 - .top
678 - );
679 -
680 - if(!seenHeaders.has(key)){
681 - seenHeaders.add(key);
682 - unique.push(row);
683 - }
684 - });
685 -
686 - unique.forEach(function(row){
687 - var headerRect=
688 - row.el
689 - .getBoundingClientRect();
690 -
691 - row.el.style.setProperty(
692 - "background",
693 - row.theme.bg,
694 - "important"
695 - );
696 -
697 - row.el.style.setProperty(
698 - "color",
699 - row.theme.text,
700 - "important"
701 - );
702 -
703 - row.el.style.setProperty(
704 - "text-align",
705 - "left",
706 - "important"
707 - );
708 -
709 - row.el.style.setProperty(
710 - "word-spacing",
711 - "normal",
712 - "important"
713 - );
714 -
715 - var later=
716 - unique
717 - .filter(function(other){
718 - return (
719 - other.card===row.card&&
720 - other.el
721 - .getBoundingClientRect()
722 - .top>
723 - headerRect.top+2
724 - );
725 - })
726 - .sort(function(a,b){
727 - return (
728 - a.el
729 - .getBoundingClientRect()
730 - .top-
731 - b.el
732 - .getBoundingClientRect()
733 - .top
734 - );
735 - });
736 -
737 - var stopTop=
738 - later.length
739 - ?later[0].el
740 - .getBoundingClientRect()
741 - .top
742 - :Infinity;
743 -
744 - Array.from(
745 - row.card.querySelectorAll("a")
746 - ).forEach(function(link){
747 - if(!visible(link))return;
748 -
749 - var rect=
750 - link.getBoundingClientRect();
751 -
752 - if(
753 - rect.top<=
754 - headerRect.bottom-2||
755 - rect.top>=
756 - stopTop-2
757 - ){
758 - return;
759 - }
760 -
761 - var candidates=
762 - rowCandidates(
763 - link,
764 - row.card
765 - );
766 -
767 - var target=
768 - chooseOuterRow(
769 - candidates,
770 - link
771 - );
772 -
773 - candidates.forEach(function(el){
774 - el.style.setProperty(
775 - "border-left",
776 - "0 solid transparent",
777 - "important"
778 - );
779 - });
780 -
781 - target.style.setProperty(
782 - "border-left",
783 - "3px solid "+
784 - row.theme.accent,
785 - "important"
786 - );
787 -
788 - target.style.setProperty(
789 - "box-sizing",
790 - "border-box",
791 - "important"
792 - );
793 - });
794 - });
795 -
796 - return unique;
797 - }
798 -
799 - /* =======================================================
800 - OVERVIEW CARD HEIGHT + FIRST THEMATIC ROW
801 - ======================================================= */
802 -
803 - function alignOverviewCards(headers){
804 - if(
805 - PAGE_KIND!=="overview"||
806 - window.innerWidth<=MOBILE_MAX
807 - ){
808 - return;
809 - }
810 -
811 - var cards=[];
812 - var seen=new Set();
813 -
814 - headers.forEach(function(row){
815 - if(!seen.has(row.card)){
816 - seen.add(row.card);
817 - cards.push(row.card);
818 - }
819 - });
820 -
821 - if(cards.length<2){
822 - return;
823 - }
824 -
825 - // Group cards by actual top position.
826 - var groups=[];
827 -
828 - cards.forEach(function(card){
829 - var top=
830 - card.getBoundingClientRect().top;
831 -
832 - var group=null;
833 -
834 - for(var i=0;i<groups.length;i++){
835 - if(
836 - Math.abs(
837 - groups[i].top-top
838 - )<=ROW_TOLERANCE
839 - ){
840 - group=groups[i];
841 - break;
842 - }
843 - }
844 -
845 - if(!group){
846 - group={
847 - top:top,
848 - cards:[]
849 - };
850 - groups.push(group);
851 - }
852 -
853 - group.cards.push(card);
854 - });
855 -
856 - groups.forEach(function(group){
857 - if(group.cards.length<2){
858 - return;
859 - }
860 -
861 - var firstHeaders=
862 - group.cards.map(function(card){
863 - var candidates=
864 - headers
865 - .filter(function(row){
866 - return row.card===card;
867 - })
868 - .sort(function(a,b){
869 - return (
870 - a.el
871 - .getBoundingClientRect()
872 - .top-
873 - b.el
874 - .getBoundingClientRect()
875 - .top
876 - );
877 - });
878 -
879 - return candidates.length
880 - ?candidates[0]
881 - :null;
882 - });
883 -
884 - if(
885 - !firstHeaders.some(function(row){
886 - return !row;
887 - })
888 - ){
889 - var targetTop=
890 - Math.max.apply(
891 - Math,
892 - firstHeaders.map(function(row){
893 - return (
894 - row.el
895 - .getBoundingClientRect()
896 - .top-
897 - row.card
898 - .getBoundingClientRect()
899 - .top
900 - );
901 - })
902 - );
903 -
904 - firstHeaders.forEach(function(row){
905 - var relativeTop=
906 - row.el
907 - .getBoundingClientRect()
908 - .top-
909 - row.card
910 - .getBoundingClientRect()
911 - .top;
912 -
913 - var delta=
914 - targetTop-relativeTop;
915 -
916 - if(delta>1){
917 - saveStyle(
918 - row.el,
919 - originalMargin,
920 - "margin-top"
921 - );
922 -
923 - var current=
924 - num(
925 - getComputedStyle(
926 - row.el
927 - ).marginTop
928 - );
929 -
930 - row.el.style.setProperty(
931 - "margin-top",
932 - (
933 - current+delta
934 - )+"px"
935 - );
936 -
937 - row.el.setAttribute(
938 - "data-sn-master-first-row",
939 - "1"
940 - );
941 -
942 - managedMargin.add(
943 - row.el
944 - );
945 - }
946 - });
947 - }
948 -
949 - var maxHeight=0;
950 -
951 - group.cards.forEach(function(card){
952 - maxHeight=
953 - Math.max(
954 - maxHeight,
955 - card
956 - .getBoundingClientRect()
957 - .height
958 - );
959 - });
960 -
961 - maxHeight=
962 - Math.ceil(maxHeight);
963 -
964 - group.cards.forEach(function(card){
965 - saveStyle(
966 - card,
967 - originalHeight,
968 - "min-height"
969 - );
970 -
971 - card.style.setProperty(
972 - "min-height",
973 - maxHeight+"px"
974 - );
975 -
976 - card.setAttribute(
977 - "data-sn-master-equal-height",
978 - "1"
979 - );
980 -
981 - managedHeight.add(
982 - card
983 - );
984 - });
985 - });
986 - }
987 -
988 - /* =======================================================
989 - DETAIL GRID EQUAL HEIGHT, DESKTOP ONLY
990 - ======================================================= */
991 -
992 - function equaliseDetailGrids(){
993 - if(
994 - PAGE_KIND!=="detail"||
995 - window.innerWidth<=MOBILE_MAX
996 - ){
997 - return;
998 - }
999 -
1000 - var selectors=[
1001 - ".arsn-grid",
1002 - ".arsn-grid-2",
1003 - ".arsn-grid-3",
1004 - ".dmp-grid",
1005 - ".ido-grid",
1006 - ".pp-grid"
1007 - ];
1008 -
1009 - selectors.forEach(function(selector){
1010 - Array.from(
1011 - root.querySelectorAll(selector)
1012 - ).forEach(function(grid){
1013 - var children=
1014 - Array.from(
1015 - grid.children||[]
1016 - ).filter(visible);
1017 -
1018 - if(children.length<2){
1019 - return;
1020 - }
1021 -
1022 - var groups=[];
1023 -
1024 - children.forEach(function(child){
1025 - var top=
1026 - child
1027 - .getBoundingClientRect()
1028 - .top;
1029 -
1030 - var group=null;
1031 -
1032 - for(var i=0;i<groups.length;i++){
1033 - if(
1034 - Math.abs(
1035 - groups[i].top-top
1036 - )<=ROW_TOLERANCE
1037 - ){
1038 - group=groups[i];
1039 - break;
1040 - }
1041 - }
1042 -
1043 - if(!group){
1044 - group={
1045 - top:top,
1046 - items:[]
1047 - };
1048 - groups.push(group);
1049 - }
1050 -
1051 - group.items.push(child);
1052 - });
1053 -
1054 - groups.forEach(function(group){
1055 - if(group.items.length<2){
1056 - return;
1057 - }
1058 -
1059 - var maxHeight=0;
1060 -
1061 - group.items.forEach(function(item){
1062 - maxHeight=
1063 - Math.max(
1064 - maxHeight,
1065 - item
1066 - .getBoundingClientRect()
1067 - .height
1068 - );
1069 - });
1070 -
1071 - maxHeight=
1072 - Math.ceil(maxHeight);
1073 -
1074 - group.items.forEach(function(item){
1075 - saveStyle(
1076 - item,
1077 - originalHeight,
1078 - "min-height"
1079 - );
1080 -
1081 - item.style.setProperty(
1082 - "min-height",
1083 - maxHeight+"px"
1084 - );
1085 -
1086 - item.setAttribute(
1087 - "data-sn-master-equal-height",
1088 - "1"
1089 - );
1090 -
1091 - managedHeight.add(item);
1092 - });
1093 - });
1094 - });
1095 - });
1096 - }
1097 -
1098 - /* =======================================================
1099 - RUN / RESPONSIVE SCHEDULING
1100 - ======================================================= */
1101 -
1102 - function run(){
1103 - if(running)return;
1104 -
1105 - running=true;
1106 -
1107 - try{
1108 - resetRuntime();
1109 - applyPlaceholderBadge();
1110 - propagateDetailAccents();
1111 -
1112 - var headers=
1113 - applyOverviewPalette();
1114 -
1115 - if(
1116 - window.innerWidth>
1117 - MOBILE_MAX
1118 - ){
1119 - alignOverviewCards(
1120 - headers
1121 - );
1122 -
1123 - equaliseDetailGrids();
1124 - }
1125 - }finally{
1126 - running=false;
1127 - }
1128 - }
1129 -
1130 - function onResize(){
1131 - if(resizeTimer){
1132 - clearTimeout(
1133 - resizeTimer
1134 - );
1135 - }
1136 -
1137 - resizeTimer=
1138 - setTimeout(
1139 - function(){
1140 - resizeTimer=0;
1141 - run();
1142 - },
1143 - RESIZE_DEBOUNCE
1144 - );
1145 - }
1146 -
1147 - async function waitForReady(){
1148 - if(
1149 - document.readyState!=="complete"
1150 - ){
1151 - await new Promise(function(resolve){
1152 - window.addEventListener(
1153 - "load",
1154 - resolve,
1155 - {once:true}
1156 - );
1157 - });
1158 - }
1159 -
1160 - if(
1161 - document.fonts&&
1162 - document.fonts.ready
1163 - ){
1164 - try{
1165 - await document.fonts.ready;
1166 - }catch(error){}
1167 - }
1168 -
1169 - var images=
1170 - Array.from(
1171 - root.querySelectorAll("img")
1172 - );
1173 -
1174 - await Promise.all(
1175 - images.map(function(img){
1176 - if(img.complete){
1177 - return Promise.resolve();
1178 - }
1179 -
1180 - return new Promise(function(resolve){
1181 - var done=function(){
1182 - resolve();
1183 - };
1184 -
1185 - img.addEventListener(
1186 - "load",
1187 - done,
1188 - {once:true}
1189 - );
1190 -
1191 - img.addEventListener(
1192 - "error",
1193 - done,
1194 - {once:true}
1195 - );
1196 - });
1197 - })
1198 - );
1199 -
1200 - run();
1201 - }
1202 -
1203 - window.addEventListener(
1204 - "resize",
1205 - onResize,
1206 - {passive:true}
1207 - );
1208 -
1209 - waitForReady();
1210 -})();
1211 -</script>
1212 -
1213 -<!-- SN_SERVICE_NAVIGATOR_MASTER_STYLE_END -->
267 +</div>
1214 1214  {{/html}}
1215 1215