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Last modified by Veronika Kocher on Friday, 04 Sep 2026 14:45
From version 5.11
edited by Veronika Kocher
on Thursday, 03 Sep 2026 13:04
Change comment: There is no comment for this version
To version 5.14
edited by Veronika Kocher
on Thursday, 03 Sep 2026 15:54
Change comment: There is no comment for this version

Summary

Details

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1 +en
Content
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1 -Set up clear folder structures, file naming conventions and basic versioning rules for consistent project work.
1 +Set up clear folder structures, file-naming conventions and basic versioning rules for consistent project work.
2 2  
3 3  == Overview ==
4 4  
5 -Add a concise explanation of this topic and why it matters for Art & Research projects.
5 +A transparent file and folder structure makes collaboration, versioning and handover easier. Naming rules should be simple enough to be used consistently by the whole team.
6 6  
7 7  == What you need to know ==
8 8  
9 -* Key concepts
10 -* Relevant requirements
11 -* Important distinctions
9 +* Structure folders by project function or content rather than by individual people.
10 +* File names should reveal content, date or version where those details are relevant.
11 +* Use the same rules across the team and document exceptions.
12 12  
13 13  == What you need to do ==
14 14  
15 -1. Identify what applies to your project.
15 +1. Check what applies to your project.
16 16  2. Document the relevant decisions.
17 17  3. Use appropriate institutional services and support where needed.
18 18  
... ... @@ -26,32 +26,32 @@
26 26  
27 27  == Services & Tools ==
28 28  
29 -Add links to relevant institutional services, infrastructure and tools.
29 +Use the institutional services, infrastructure and tools that fit your project and its requirements. Specific links will be added as the relevant services are included in the Navigator.
30 30  
31 31  == Info Sheets & Checklists ==
32 32  
33 -Add links to related Info Sheets, checklists and templates.
33 +Relevant Info Sheets, checklists and templates will be added here as they become available.
34 34  
35 35  == Tutorials ==
36 36  
37 37  
38 38  {{html}}<span data-arsn-coming-soon="true" style="display:inline-block;margin:6px 0 8px 0;padding:4px 9px;border-radius:14px;background:#fff4ee;border:1px solid #efd9cc;color:#8a4d36;font-size:11px;font-weight:700;letter-spacing:.065em;line-height:1.2;">COMING SOON</span>{{/html}}
39 -Add links to step-by-step tutorials for this topic.
39 +Step-by-step tutorials will be added here as they become available.
40 40  
41 41  == Related Topics ==
42 42  
43 -Add links to related pages in Enable, Work & Manage, and Publish & Share.
43 +Further guidance can be found in the adjacent phases Prepare, Work & Manage and Publish & Share.
44 44  
45 45  == Who is responsible? ==
46 46  
47 47  
48 48  {{info title="Service routing"}}
49 -**Primary specialist service(s):** Project team owns the working convention; University Library / Research Data Management can advise on research-data and documentation practice; IT supports technical implementation where needed.
49 +**Primary specialist service(s):** The project team owns the working convention; University Library / Research Data Management advises on research-data and documentation practice; IT supports technical implementation where needed.
50 50  
51 -**Role of Support Kunst und Forschung (SKF):** Connects file/documentation requirements to proposal, deliverable or DMP obligations in funded projects.
51 +**Role of Support Kunst und Forschung (SKF):** Connects file and documentation requirements in funded projects with the proposal, deliverables or DMP.
52 52  {{/info}}
53 53  
54 -If you are unsure which route applies, start with the service named above. For funded or project-based research where several units are involved, SKF can coordinate the project route.
54 +If you are unsure which route applies, start with the specialist service named above. For funded or project-based research involving several units, SKF can coordinate the project route.
55 55  
56 56  {{html}}
57 57  <!-- ARSN_SEARCH_TERMS_START -->
... ... @@ -62,7 +62,7 @@
62 62  This topic can also be found through related terms, synonyms and common search queries.
63 63  Select a term to search the Art &amp; Research Services Navigator.
64 64  </p>
65 -<p style="margin:0;"><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=art%20and%20research#arsn-search-input" class="arsn-search-term" data-search-term="art and research" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">art and research</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=enable#arsn-search-input" class="arsn-search-term" data-search-term="enable" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">enable</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=file%20organisation#arsn-search-input" class="arsn-search-term" data-search-term="file organisation" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">file organisation</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=folder%20structure#arsn-search-input" class="arsn-search-term" data-search-term="folder structure" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">folder structure</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=file%20naming#arsn-search-input" class="arsn-search-term" data-search-term="file naming" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">file naming</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=naming%20conventions#arsn-search-input" class="arsn-search-term" data-search-term="naming conventions" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">naming conventions</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=project%20files#arsn-search-input" class="arsn-search-term" data-search-term="project files" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">project files</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=identifiers#arsn-search-input" class="arsn-search-term" data-search-term="identifiers" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">identifiers</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=filename#arsn-search-input" class="arsn-search-term" data-search-term="filename" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">filename</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=filenames#arsn-search-input" class="arsn-search-term" data-search-term="filenames" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">filenames</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=folder%20naming#arsn-search-input" class="arsn-search-term" data-search-term="folder naming" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">folder naming</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=file%20structure#arsn-search-input" class="arsn-search-term" data-search-term="file structure" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">file structure</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=dateiorganisation#arsn-search-input" class="arsn-search-term" data-search-term="dateiorganisation" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">dateiorganisation</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=dateibenennung#arsn-search-input" class="arsn-search-term" data-search-term="dateibenennung" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">dateibenennung</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=ordnerstruktur#arsn-search-input" class="arsn-search-term" data-search-term="ordnerstruktur" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">ordnerstruktur</a></p>
65 +<p style="margin:0;"><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=art%20and%20research#arsn-search-input" class="arsn-search-term" data-search-term="art and research" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">art and research</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=prepare#arsn-search-input" class="arsn-search-term" data-search-term="prepare" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">prepare</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=file%20organisation#arsn-search-input" class="arsn-search-term" data-search-term="file organisation" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">file organisation</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=folder%20structure#arsn-search-input" class="arsn-search-term" data-search-term="folder structure" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">folder structure</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=file%20naming#arsn-search-input" class="arsn-search-term" data-search-term="file naming" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">file naming</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=naming%20conventions#arsn-search-input" class="arsn-search-term" data-search-term="naming conventions" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">naming conventions</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=project%20files#arsn-search-input" class="arsn-search-term" data-search-term="project files" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">project files</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=identifiers#arsn-search-input" class="arsn-search-term" data-search-term="identifiers" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">identifiers</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=filename#arsn-search-input" class="arsn-search-term" data-search-term="filename" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">filename</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=filenames#arsn-search-input" class="arsn-search-term" data-search-term="filenames" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">filenames</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=folder%20naming#arsn-search-input" class="arsn-search-term" data-search-term="folder naming" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">folder naming</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=file%20structure#arsn-search-input" class="arsn-search-term" data-search-term="file structure" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">file structure</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=dateiorganisation#arsn-search-input" class="arsn-search-term" data-search-term="dateiorganisation" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">dateiorganisation</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=dateibenennung#arsn-search-input" class="arsn-search-term" data-search-term="dateibenennung" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">dateibenennung</a><a href="https://xwiki.uni-ak.ac.at/bin/view/Service%20Navigator/Art%20%26%20Research%20Services%20Navigator/?q=ordnerstruktur#arsn-search-input" class="arsn-search-term" data-search-term="ordnerstruktur" style="display:inline-block;margin:3px 5px 3px 0;padding:3px 8px;border:1px solid #d7d7d7;border-radius:14px;background:#fff;color:#333;text-decoration:none;font-size:12px;">ordnerstruktur</a></p>
66 66  </div>
67 67  </details>
68 68  <!-- ARSN_SEARCH_TERMS_END -->
... ... @@ -150,6 +150,38 @@
150 150  [data-sn-master-first-row]{
151 151   box-sizing:border-box;
152 152  }
153 +
154 +/* =========================================================
155 + FULL-WIDTH THREE-LINE NUMBER / TITLE / SUBTITLE BLOCKS
156 + ========================================================= */
157 +#xwikicontent .arsn-area-label[data-sn-three-line="1"]{
158 + display:grid!important;
159 + grid-template-columns:minmax(0,1fr)!important;
160 + grid-auto-rows:auto!important;
161 + width:100%!important;
162 + max-width:none!important;
163 + box-sizing:border-box!important;
164 + justify-items:start!important;
165 + align-items:start!important;
166 + gap:2px!important;
167 + text-align:left!important;
168 + text-align-last:left!important;
169 + text-justify:auto!important;
170 + word-spacing:normal!important;
171 + white-space:normal!important;
172 +}
173 +#xwikicontent .arsn-area-label[data-sn-three-line="1"] > .arsn-area-number,
174 +#xwikicontent .arsn-area-label[data-sn-three-line="1"] > .sn-area-label-title,
175 +#xwikicontent .arsn-area-label[data-sn-three-line="1"] > .arsn-area-action{
176 + display:block!important;
177 + width:100%!important;
178 + margin:0!important;
179 + text-align:left!important;
180 + text-align-last:left!important;
181 + text-justify:auto!important;
182 + word-spacing:normal!important;
183 + white-space:normal!important;
184 +}
153 153  </style>
154 154  
155 155  <script data-sn-service-navigator-master="1">
... ... @@ -342,6 +342,227 @@
342 342   }
343 343  
344 344   /* =======================================================
377 + BORDERLESS FILLED RED/ORANGE CTA BUTTONS
378 + ======================================================= */
379 +
380 + function colourDistance(a,b){
381 + return Math.sqrt(
382 + Math.pow(a[0]-b[0],2)+
383 + Math.pow(a[1]-b[1],2)+
384 + Math.pow(a[2]-b[2],2)
385 + );
386 + }
387 +
388 + function makeFilledRedOrangeCTAsBorderless(){
389 + var RED_ORANGE=[233,75,19];
390 +
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392 + root.querySelectorAll(
393 + 'a,button,[role="button"],input[type="submit"],input[type="button"]'
394 + )
395 + ).forEach(function(el){
396 + if(!visible(el))return;
397 +
398 + var style=getComputedStyle(el);
399 + var rgb=parseRGB(style.backgroundColor);
400 +
401 + if(!rgb)return;
402 +
403 + if(
404 + colourDistance(
405 + rgb,
406 + RED_ORANGE
407 + )>55
408 + ){
409 + return;
410 + }
411 +
412 + var rect=el.getBoundingClientRect();
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414 + if(
415 + rect.width<80||
416 + rect.height<24
417 + ){
418 + return;
419 + }
420 +
421 + el.style.setProperty(
422 + "border",
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424 + "important"
425 + );
426 +
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428 + "border-left",
429 + "none",
430 + "important"
431 + );
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434 + "border-top",
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436 + "important"
437 + );
438 +
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442 + "important"
443 + );
444 +
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448 + "important"
449 + );
450 +
451 + el.style.setProperty(
452 + "box-shadow",
453 + "none",
454 + "important"
455 + );
456 + });
457 + }
458 +
459 + /* =======================================================
460 + FULL-WIDTH THREE-LINE AREA LABELS
461 + ======================================================= */
462 +
463 + function compactText(value){
464 + return String(value||"")
465 + .replace(/\s+/g," ")
466 + .trim();
467 + }
468 +
469 + function makeThreeLineAreaLabels(){
470 + Array.from(
471 + root.querySelectorAll(
472 + ".arsn-area-label"
473 + )
474 + ).forEach(function(label){
475 + if(
476 + label.getAttribute(
477 + "data-sn-three-line"
478 + )==="1"
479 + ){
480 + return;
481 + }
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483 + var number=
484 + label.querySelector(
485 + ":scope > .arsn-area-number"
486 + );
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489 + label.querySelector(
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491 + );
492 +
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495 + !action
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505 + ":scope > .arsn-area-number"
506 + );
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509 + clone.querySelector(
510 + ":scope > .arsn-area-action"
511 + );
512 +
513 + if(cloneNumber){
514 + cloneNumber.remove();
515 + }
516 +
517 + if(cloneAction){
518 + cloneAction.remove();
519 + }
520 +
521 + var titleText=
522 + compactText(
523 + clone.textContent
524 + );
525 +
526 + if(!titleText){
527 + return;
528 + }
529 +
530 + var numberNode=
531 + number.cloneNode(true);
532 +
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534 + action.cloneNode(true);
535 +
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538 + "span"
539 + );
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541 + titleNode.className=
542 + "sn-area-label-title";
543 +
544 + titleNode.textContent=
545 + titleText;
546 +
547 + while(label.firstChild){
548 + label.removeChild(
549 + label.firstChild
550 + );
551 + }
552 +
553 + label.appendChild(
554 + numberNode
555 + );
556 +
557 + label.appendChild(
558 + titleNode
559 + );
560 +
561 + label.appendChild(
562 + actionNode
563 + );
564 +
565 + label.setAttribute(
566 + "data-sn-three-line",
567 + "1"
568 + );
569 +
570 + var head=
571 + label.closest(
572 + ".arsn-area-head"
573 + );
574 +
575 + if(head){
576 + head.style.setProperty(
577 + "width",
578 + "100%",
579 + "important"
580 + );
581 +
582 + head.style.setProperty(
583 + "max-width",
584 + "100%",
585 + "important"
586 + );
587 +
588 + head.style.setProperty(
589 + "box-sizing",
590 + "border-box",
591 + "important"
592 + );
593 + }
594 + });
595 + }
596 +
597 + /* =======================================================
345 345   PLACEHOLDER BADGE
346 346   ======================================================= */
347 347  
... ... @@ -1112,6 +1112,9 @@
1112 1112   var headers=
1113 1113   applyOverviewPalette();
1114 1114  
1368 + makeThreeLineAreaLabels();
1369 + makeFilledRedOrangeCTAsBorderless();
1370 +
1115 1115   if(
1116 1116   window.innerWidth>
1117 1117   MOBILE_MAX